FY09 Board Minutes

July
The Talbot County Board of Education met in regular session on Tuesday, July 14, 2009, at 6 p.m. with the following members present: Mrs. Joretha Ryles (D 1), Mrs. Muriel Marshall (D 2), Mrs. Shamona L. Willis (D 3) and Mrs. Emma Jean Huff (D 4). Mr. Albert Smith (D 5) was absent.

4. On the motion of Mrs. Marshall, seconded by Mrs. Huff, voted unanimously to approve the meeting agenda.

5. On the motion of Mrs. Huff, seconded by Mrs. Marshall, voted unanimously to approve the June 9, 2009 meeting minutes, and the July 13, 2009 called meeting minutes.

6. Principal’s Update (K-12): The superintendent briefed that 15 of the 17 students who were scheduled to retest on the language/arts portions of the GHSGT were present and participated Monday. He further briefed that both students and staff are optimistic about making sufficient progress to make AYP. Both middle and elementary schools met their expected and anticipated benchmarks on the CRCT retest.

7. The Early Reading First (ERF) Program: Mrs. Gaytha Harris, director. Mrs. Harris provided the board an updated summary of the ERF program, including briefing the board on concerns she has about ERF funds drawdown, invoices, staffing recommendations, an ongoing investigation and a recommendation to decrease the ERF staff by one position because of downsizing. She also briefed on the importance of ensuring that she verify ERF expenditures before the monthly draw down of subject funds is made. She also informed the board that she had purged ERF transactions and had submitted documents/invoices to the superintendent to be reconciled and was told that the reconciliation would be done. “ERF is making significant progress in helping our students and we are continuing to ensure everyone on staff receives sufficient training to meet grant expectations. To that end, we are inviting ancillary educational and civic agencies to join us on a program-sponsored educational retreat July 20-24, 2009. We have experts in the area of early literacy to address us throughout the week. Contact me if you would like to join us. We still have vacancies,” she concluded.

8. Family Connection Partnership (FCP): Mrs. Dorothy Bass, director, briefed the board on the program’s continued progress. In highlighting the many significant contributions Alice Johnson, Former Even Start Director, made to the children, students and the community during her tenure with Even Start, Mrs. Bass told the board that it was the least that FCP, the school system and the community could do to express their appreciation for the many wonderful and helpful things both Alice and Slade (Johnson) did to help the community. She further briefed that increased attention was given to the community work ready program. The program continues to do very well. Participants are being recognized for their efforts in having passed the state-wide Work Ready Assessment. As a result, and in addition to passing out gift carts to participants, FCP in conjunction with the County’s WR program will host a “community-wide extravaganza in the FCP parking lot on Saturday, July 25, to celebrate this outstanding effort. The community-wide extravaganza is a superb way for everyone to come out, express their appreciation and support the program. In concluding, she announced that the next FCP regular meeting is scheduled for Wednesday, July 15 at 11:30. The public is invited to attend.

9. Nutrition Program Update: Mrs. Thelma Blount, Director, briefed the board on the great news about the Fresh Fruits and Vegetable grant awarded to Central Elementary to offer kindergarten though firth grade students increased nutritional options and the approval of the local proposal to upgrade two 25 year old steamers and one braising pan in the cafeteria with stimulus funds.

10. On the motion of Mrs. Huff, seconded by Mrs. Marshall, voted unanimously to approve the following consent agenda items: a) school nutrition program financial report, b) school system financial report, c) d) ERF PLU credit request, d) purchase requests: 1) ERF PR requests, cell phone upgrade and invoices, 2) system cell phone renewal) , f) request for payment of purchase orders, bills, etc., g) fundraising requests, h) facility requests and i) trip/travel requests. (Note: Documents presented for board review, consideration and approval will be made available at the last duty day of the month prior to the work session and regular meeting to ensure the board and superintendent has sufficient review and staffing time).

d) Date                   Organization                       Location
(None)
e) Date                    Organization                        Location
    07/25/09                GSFSA                               Cafeteria

Note: Facility requesters who make a contribution(s) to the school/school activity/student(s) in excess of or at facility use cost will not be charged a user fee upon verification of contribution(s) by the principal.
      f) Date                     Organization                     Destination
         07/9-22/09            Varsity Football Team      TBA

Note: As reflected in the agenda package. The band is included with athletic trips. All extracurricular trips will be reimbursed from non-public school funds IAW OCGA 20-2-1075, and the current statewide travel regulation rate.

11. On the motion of Mrs. Ryles, seconded by Mrs. Marshall, voted unanimously to go into executive session to discuss student and personnel concerns.

12. On the motion of Mrs. Marshall, seconded by Mrs. Huff, voted unanimously to return to regular session.

13. On the motion of Mrs. Huff, Seconded by Mrs. Marshall, voted unanimously to approve Mrs. Gaytha Harris’ recommendation to terminate Mrs. Natasha Guadalupe due to downsizing from five classrooms to four classrooms and because of her refusal to attend required PDP training sessions outside the school day as the position requires.

14. On the motion of Mrs. Ryles, seconded by Mrs. Marshall, voted unanimously to approve Mrs. Gaytha Harris’ recommendation to advertise to fill a literacy coach vacancy, but to table the recommendation to advertise to fill the part-time ERF secretary vacancy.

NOTE: ERF contract offers are contingent upon current certification, grant sustainability and renewal. Further, personnel employed in support of the ERF will ensure personnel certification, background checks and other requirements are on file in the central office. Also, responsible personnel will ensure staff members working in support of the ERF provide a sign-in and sign-out attendance sheet to the central office by 8 a.m. daily, and other accountability documents as required IAW federal grant expenditure/drawdown procedures and EDGAR. TAPP participants will sign a contract or document agreement obligating them to reimburse or serve within the system for three years after program completion if and when offered a contract renewal agreement. This requirement is effective immediately, and for all system employees regardless of the program/grant for which one may support or be assigned. The superintendent asked Mrs. Harris to provide him documents which authorized amendments to the original ERF grant submission and the approving authority for such changes unless they were recorded in the BOE minutes and signed by him on behalf of the board. Requested payroll and invoices will be honored upon receipt of subject documents. Responsible, designated, individual in the ERF program will brief the superintendent and the board in advance on financial and personnel matters when board approval and the superintendent’s recommendation are required.

15. On the motion of Mrs. Huff, seconded by Mrs. Ryles, voted unanimously to approve the superintendent’s recommendation to employ the following individuals: a) Cynthia Epps, Assist. Supt. of curriculum and instruction, b) Florence Reynolds, Assist. Supt.of Finance and Personnel, Shrone Blackwell, Literacy Coach, Tameka Taylor, Math Coach, Charla Black, Family and Consumer Science Teacher, Terri Lander, Art Teacher, Robert Johnson, Middle School Math Teacher and Bernard Sparks and Lathavis Miller as Community Coaches.

16. Other student, personnel and administrative actions of concern are ongoing, was tabled or concluded.

17. On the motion of Mrs. Marshall, seconded by Mrs. Ryles, voted unanimously to approve scheduling a called meeting on Thursday, July 16, at 6 p.m. to complete the superintendent’s evaluation and to transact other business as warranted.

18. On the motion of Mrs. Marshall, seconded by Mrs. Huff, voted unanimously to adjourn. The next work session is scheduled for Monday, August 10, 2009 at 6 p.m. and the next regular meeting is scheduled for Tuesday, August 11, 2009. The public is invited to attend.

Albert Smith, Chair Robert W. Patrick, Superintendent
Talbot County School System Talbot County School System
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August
The Talbot County Board of Education met in regular session on Tuesday, August 11, 2009, at 6 p.m. with the following members present: Mrs. Joretha Ryles (D 1), Mrs. Muriel Marshall (D 2), Mrs. Shamona L. Willis (D 3) and (D 4) and Mr. Albert Smith (D 5). Mrs. Emma Jean Huff, Absent.

4. On the motion of Mrs. Marshall, seconded by Mrs. Willis, voted unanimously to approve the meeting agenda and amended, allowing David Jordan to secure specific input for the requested payroll audit that Abbott, Jordan and Koon, Inc was approved to conduct. Upon request for specifics in which to focus the audit, a list containing four items and covering the following concerns was provided: a) regular payroll for all employees based on qualifications (years of experience, degrees, etc.), b) payroll for all grant employees to ensure double-dipping (payment to employees when regular time plus grant time over-laps) is not occurring and has not occurred, c) consultants’ fees as requested by federal auditors of the ERF grant and d) bank statements and balances of each grant. Desired information/data to complete the audit will be provided upon request.

5. On the motion of Mrs. Willis, seconded by Mrs. Marshall, voted unanimously to approve the July 14, 2009 meeting minutes and the July 16, 2009 and August 3, 2009 called meeting minutes.

6. Standards, Instruction and Assessment Update: Assistant Superintendent Cynthia Epps emphasized the need for continuous and ongoing academic emphasis and called on each of the grade level principals and program directors/coordinators to make their presentations.

7. Principal’s Update (K-12): Principal Tymes briefed that the school year got off to a very smooth start. “A grand opening. Calm. Smooth. Almost as if it were a normal day of school. Both students and teachers jumped right back into the swing of things as if we never had a summer break,” he commented. “We were hoping to make AYP and thought we had an excellent chance to do so until we received our preliminary results. Although we made tremendous progress, by our calculation we missed our AMO component by a hair,” he remarked. “We will just have to wait until we get the final results in September before commenting further about the outcome.” “With your concurrence, we will be naming our football stadium in honor of Coach Ronald Graham (Deceased) at our first home game on Friday night, August 28, 2009 as previously approved. In a similar manner, we plan on naming the high school gymnasium in honor of Coach Arthur Miller (Retired) at our first home basketball game,” he concluded.

8. Reading First Update: Mrs. Gladys Doctrie, Coordinator, provide the board an update on the progress and expectations of the program for this school term. She briefed that the program will be doing DIBELS to gather data in the coming weeks and will make a comparison with previous PPVT outcomes. “The results of the comparison will be used to plan instructional strategies for students who are targeted for extra assistance,” she briefed. “We are very excited about the coming school year and are looking forward to sustaining continuous progress,” she remarked in closing.

9. Alternative School Update: Mr. Jerome C. Harris provided an update to the board on the progress of the school as school kicks off. Current enrollment is one student, but more are expected as the school year progresses. “Yet, whenever I leave the area or have to step out of the classroom for some reason, I have to get someone to cover for me. Each year I lose more and more of my staff. I need some help,” he stated in appealing for consideration of his request as he concluded.

10. The Early Reading First (ERF) Program: Ms. Norma Hood, speaking on behalf of Temporary ERF Program Coordinator, Mrs. Gaytha Harris, provided the board an updated summary of the ERF program, including briefing the board on the success of the recently concluded ERF Annual Training Session held at Lake Oconee July 20-24, 2009. She commented on the apparent positive impact the ERF program has had, and is having, on our children. She also briefed on some of the upcoming programs and activities scheduled for this school term. “We are very excited about noted gains our children have made, but we still have a long way to go,” she concluded.

11. Family Connection Partnership (FCP): Mrs. Dorothy Bass, director, briefed the board on the program’s continued progress, especially on the increased attention and emphasis being given to the community work ready program. The program continues to do very well. Participants are being recognized for their efforts in having passed the state-wide Work Ready Assessment. As a result, and in addition to passing out gift cards to participants, FCP in conjunction with the County’s WR program hosted a “community-wide extravaganza in the FCP parking lot at 127^th Washington Street on Saturday, July 25, to celebrate the county’s outstanding WR effort. The community-wide extravaganza was a superb way for everyone to come out, express their appreciation and support the program. That they did, and how! They came. Families, friends and neighbors. They came. They feasted on CW Carreker-fried fish, chicken and ribs, hot dogs, hamburgers and baked beans. They ate. They talked and fellowshipped. They ate. When it was all over and done, it was a wonderful day in Talbot County. The participation in, and success of, the WR Extravaganza exceeded our wildest expectations. Thank you. Thank you everyone, and especially Mr. CW (Carrecker), Mr. Andrew Hall and Mr. Fred Cotton, for your support. The other good news is that we recently received word about the renewal of our DHR grant. Now we will be able to continue to help many of our students by providing them with educational, cultural and other enriching experiences outside of the local community. This is just one more way we are trying to help keep them in school and prepare them for college and the world of work with the required skills to be successful. In concluding, Mrs. Bass announced that the next FCP regular meeting is scheduled for Wednesday, August 19 at 11:30. The public is invited to attend.

12. Nutrition Program Update: Mrs. Thelma Blount, Director, briefed the board on the smooth start to the new school year. “Some new programs have been initiated and the students and staff appear to be pleased with them,” she remarked. The Fresh Fruit and Vegetables Program is a big hit with the children and teachers, too. We just prepare and drop off the fresh fruits and vegetables and the elementary school staff help do the rest in making sure the items are delivered to the students in their respective rooms. They are excited about it and our staff is happy to support such a healthy and wonderful program,” she concluded.

13. Budget and Human Resource Update: Dr. Florence Reynolds greeted the board and attendees who packed the conference room as she remarked with straight talk about the budget being in need of revenue to cover payroll and operational expenditures. “I hear what you are saying in requesting more help, but we will have to realize that in times like these we will have to do what we have to do, and often time with less. The Governor recently announced a $900M revenue shortfall, with no sign of an increase in revenue in sight. So there is no doubt about it. We need the money. We need help,” she commented to the board and attendees. “We will continue to look for ways to consolidate and to do more with less, but we still need money to operate and educate our students,” she concluded.

14.    On the motion of Mrs. Marshall, seconded by Mrs. Willis, voted unanimously to approve the following consent agenda items: a) school nutrition program financial report and suppliers for the school food service program for SY 2009-2010 b) school system financial report, c) CTAE Agri requests (p 48©(1)- p 48©(6), d) technology requests (p 48©7-p 48©(9), e) ERF purchase requests: 1) 36W Hanging Frames Side-Side (p 48©(12), 2) Frog Street Press Proposal p 48©(13), 3) Prema-Bound Books (p 48©(13), 4) Poem posters (p 48©(14), 5) Terri Purcell PD presentation (p 48©(15), 6) Glenda Eady PD presentation (p 48©(16), 7) Marilyn Lee PD presentation (p 48©(17) and 8) Craig and Sharon Ramey (p 48(b)(24), f) request for payment of purchase orders, bills, etc., g) fundraising requests, h) facility requests, i) add quality point update for calculating grades to parent-student handbook and faculty and staff handbook, j) trip/travel requests and the recommended school year reduction for staff members from 190 days to 187 days as waived by GADOE, including the adjustments to the extended day and school calendar. (Note: Documents presented for board review, consideration and approval will be made available at the last duty day of the month prior to the work session and regular meeting to ensure the board and superintendent has sufficient review and staffing time).
d) Date                   Organization                       Location/Item
    09-10                    Food Service                     Cafeteria
    09-10                   MS                                     Snack Center/Candy Sale
    09/09                   FBLA                                 School/Candle Sale
    10/24/09              FW CH #400 Lodge           Cafeteria
    11/09                    FBLA                                School/Dimes “Wars”
    11-09                   FBLA                                 School/Planners Sale

    2009/2010            2009-2010                          Fundraiser
    2009-2010             FFA                                    Community Project
    2009-2010             FFA                                    School/Cookie/Bake Sale
    2009-2010             FFA                                    School/Car Wash
    2009-2010              FFA                                   School/Plant Sale
    2009-2010              FFA                                   School/Plant Sale
    8-09/6/10               Cheerleaders                      School/T-Shirts Sale
    8-09/6/10               Cheerleaders                      School/Candy Sale
  8-09/6/10               Football Booster                School/Spirit Items

      e) Date                    Organization                        Location
          9/14/09                  NAACP                              Cafeteria
         10/03/09                  First Baptist, JC                  Cafeteria

      f) Date                     Organization                     Destination
         09/10/09               FFA                                   Camp John Hope
         09/15/09               FFA                                   Camp John Hope
         09/18-20/09          TSA                                  Clayton Co
         09/18-19/09          FFA                                   Camp John Hope
         09/24/09                FFA                                  Camp John Hope
         09-12/09               FFA                                  Woodland
         09-12/09               FFA                                  TBD Golf Course
         09-12/09              CTAE                                TBD
         09/29/09               MS                                    Plains
         10/4,5,18/09          FFA                                  Perry
         10/13/09                FFA                                  Perry
        10/15/09               FBLA                                Pine Mtn Rally
       10/15/09                FBLA                                Perry
        10/12/09               TSA                                   St. Simons
        10/20/09               CTAE                                Moulrie
        10/21-25/09          FFA                                  Indianapolis, IN
        10/29/09               FFA                                  Camp John Hope
        11/2/09                 FFA                                  Upson-Lee
        11/7/09                 FFA                                  Upson-Lee
        12/4-5/09              FBLA                               Leadership Conference
        03/5/09                 FBLA                               Leadership Training
        03/11-13/10          TSA                                  Athens

NOTE: ERF contract offers are contingent upon current certification, grant sustainability and renewal. Further, personnel employed in support of the ERF will ensure personnel certification, background checks and other requirements are on file in the central office. Also, responsible personnel will ensure staff members working in support of the ERF provide a sign-in and sign-out attendance sheet to the central office by 8 a.m. daily, and other accountability documents as required by IAW federal grant expenditure/drawdown procedures and EDGAR. TAPP participants will sign a contract or documented agreement obligating them to reimburse or serve within the system for three years after program completion if and when offered a contract renewal agreement. In the absence of the separate documented agreement, the regular contract will serve as the binding document. This requirement is effective immediately, and for all system employees regardless of the program/grant for which one may support or be assigned. The superintendent asked Mrs. Harris to provide him documents which authorized amendments to the original ERF grant submission and the approving authority for such changes unless they were recorded in the BOE minutes and signed by him on behalf of the board. Requested payroll and invoices will be honored upon receipt of subject documents. Responsible, designated, individuals in the ERF program will brief the superintendent and the board in advance on financial and personnel matters when the superintendent’s recommendation and board approval are required.

15. On the motion of Mrs. Marshall, seconded by Mrs. Willis, voted 3-1 (Mrs. Ryles did not vote) to approve the recommended TAN resolution authorizing, among other things, the issuance and sale of a tax anticipated note up to1.5M, and for the subject loan to be staffed and executed by the superintendent and the board chair.

16. On the motion of Mrs. Marshall, seconded by Mrs. Ryles, voted unanimously to approve the superintendent’s recommendation to employ LTC Kelvin Scott and Princess Walton to fill the JROTC and 5^th grade math positions, respectively.

17. On the motion of Mrs. Willis, seconded by Mrs. Marshall, voted unanimously to approve the extracurricular support staff, the same as last year with the addition of the community coaches Bernard Sparks and Lathavis Miller and the school year book staff (KaSonya Powell, Terrence Freeman and Lenora Adams-Horton).

18. On the motion of Mrs. Marshall, seconded by Mrs. Ryles, voted unanimously to approve Dr. Florence Reynolds as director of the Reading First and the Early Reading First programs, respectively.

19. On the motion of Mrs. Willis, seconded by Mrs. Ryles, voted unanimously to approve Edward Tymes and Clifton White to serve as vocational supervisor and assistant vocational supervisor, respectively, of the CTAE program.

20. On the motion of Mrs. Marshall, seconded by Mrs. Ryles, voted unanimously to approve Brenda Walker and Cynthia Epps as director and coordinator (site manager) of the 21CCLC After School Program, respectively.

21. On the motion of Mrs. Ryles, seconded by Mrs. Willis, voted unanimously to approve the recommendation for Edward Tymes and Rodney Hester to coordinate, staff and schedule activities, including the planning of expected protocol for holding subject ceremonies for naming the football stadium and the high school gymnasium in honor of Coach Ronald Graham (deceased) and Arthur Miller, respectively.

22. On the motion of Mrs. Willis, seconded by Mrs. Marshall, voted unanimously to approve the recommendation to place all part time and conditional (contingent upon grants and or providing special services) personal hires on contract service agreements.

23. Public remarks: a) Mr. Tony Evans: 1) expressed concerns about the number of called meetings, 2) the large staff with so few students (teacher-pupil ratio) with an accompanying accelerated cost, 3) and non-certified staff members, b) Mr. Chadwick and Mrs. Monique Bunkley: 1) expressed concerns about the ease with which they were able to access the building without being approached or checked, 2) the appearance of students wearing baggy pants and the noise level in the building. The superintendent will provide written responses .

24. On the motion of Mrs. Ryles, seconded by Mrs. Willis, voted unanimously to go into executive session to discuss student and personnel matters.

25. On the motion of Mrs. Ryles, seconded by Mrs. Willis, voted unanimously to return to regular session.

26. The board revisited and discussed the conditions for which a student appeal had been favorably honored. As a result of that revisit, the superintendent will check to see if there are conditions under which subject students may be allowed to return to the regular school setting. Checks will also be made to determine if subject students will be able to receive credit for the courses in which he was enrolled prior to the tribunal expulsion decision. In concerns raised and expressed by several of the personnel reportedly mistreated/inappropriately confronted/approached, by the responsible person currently serving as temporary ERF coordinator, the superintendent was asked to handle the matter. The superintendent informed the board that he had asked that the subject investigation be concluded with the available data. The superintendent further advised that he expected the ERF personnel concerns be reconciled now that the Assistant Superintendent of Budget and Human Resources had been approved and will be coordinated with ED/Gov for acceptance. Upon receipt of the acceptance from Ed/Gov of the subject appointment, the line of authority within the ERF program will be clearly delineated again so the operation can return to normal as approved in the original grant proposal. The board also processed, discussed and concluded the superintendent’s evaluation.

27. On the motion of Mrs. Marshall, seconded by Mrs. Ryles, the meeting adjourned. The next work session is scheduled for Monday, September 7, 2009 at 6 p.m. and the next regular meeting is scheduled for Tuesday, September 8, 2009. The public is invited to attend.

Robert W. Patrick, Superintendent Albert Smith, Chair
Talbot County School System Talbot County School System
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The Talbot County Board of Education met in regular session on Tuesday, September 8, 2009, at 6 p.m. with the following members present: Mrs. Joretha Ryles (D 1), Mrs. Muriel Marshall (D 2), Mrs. Shamona L. Willis (D 3), Mrs. Emma Jean Huff (D 4) and Mr. Albert Smith (D 5).

4. On the motion of Mrs. Marshall, seconded by Mrs. Ryles, voted unanimously to approve the September 8, 2009 meeting agenda as amended: a. audit update covering payroll and grants for the past three years which will be out briefed Monday, September 14, 2009 at 9 a.m. and b) real estate discussion concerning future use of the Dennis Creek Road property).

5. On the motion of Mrs. Marshall, seconded by Mrs. Ryles, voted unanimously to approve the August 11, 2009 regular meeting minutes and the August 31, 2009 emergency called meeting minutes.

6. Standards, Instruction and Assessment Update: Assistant Superintendent Cynthia Epps acknowledged that we are still meeting weekly to come up with strategies for making sure our students excel. In addition to emphasizing the need for continuous and ongoing academic improvement, she called on each of the grade level principals and program directors/coordinators to share with the board some of the things they are doing to help us meet AYP.

7. Principal’s Update (6-12): Principal Tymes briefed that the board on the outstanding job Nurse Mattie Chaney is doing to ensure our students remain in school and not at home during the start of the flu season. She is on top of our students' conditions and is in contact with our parents when the need warrants. Due to her swift and timely medical intervention support, our out of school rate has dwindled in the past two weeks.
Further, we have been blessed with a new state facilitator. She is Dr. Janet Lee and she is with us nearly every day. She started off running and is doing an outstanding job. In addition to recently offering our staff a three hour in-service sessions on standard based lesson plans, she will be providing our staff learning opportunities throughout the school year. We are also working with our students in getting them ready for the GHSGT retake on September 14-18 and the GHSWT on September 29-30. “We started off on the right track and we are working very hard toward making AYP this year. Getting close is not acceptable to us,” he concluded. “We want to make it, and we will.”

8. Principal’s Update (k-5): Principal Bonaparte informed the board about the excitement Dr. Janet Lee has generated since her arrival. Dr. Lee was recently assigned to serve as our GADOE School Improvement Facilitator. We are indeed glad to have her on our team, and we hope she will be with us for the long haul. I fully support her expertise and willingness to roll up her sleeves and hit the ground running with us. The staff is expected to embrace her leadership and the needed change we expect it to bring. In addition to the good news about Dr. Lee’s arrival, I am also very pleased to let you know we got off to a very smooth school opening. “The students appear to be eager to learn and the teachers appear to be equally excited about teaching them,” he remarked. “We need that type of enthusiasm to keep moving forward.”

9. Early Reading First and Reading First Update: Dr. Florence Reynolds, Director, briefed the board on the ERF renewal application, including the remaining open discrepancies from the federal audit. All purchase requests are being carefully reviewed and approved to ensure compliance. More importantly, ERF is making a difference in our children and it is evidence-based. They are better prepared to enter kindergarten and succeed after being enriched by our ERF program. In addition, the Reading First program is still doing very well, too. “Our students are making progress, our students are improving and RF benchmarks are being met,” she remarked in closing.

10. Nutrition Program Update: Mrs. Thelma Blount, Director, on the nutrition operation and the smooth start they have had to this point. In addition, she announced that Carol York was chosen as Central’s nominee to attend the Nutrition Annual Awards Banquet in Macon on Thursday, September 24, 2009. Congratulations. Finally, she announced that the Grandparents’ Annual Breakfast will be held this Friday, September 11, 2009 in the cafeteria on both school sites. “The public is invited to come out and support our children,” she concluded. The ice cream fund raiser request was tabled pending further coordination.

11. Budget and Human Resource Update: Dr. Florence Reynolds briefed the board and reemphasized the need for additional revenue to make ends meet. “We need the money we requested with our TAN authorization. We are not the only school system in a financial bind. Other systems are cutting back to help meet costs. However, since we do not have a healthy fund balance, we are walking a financial tight rope. We need help,” she commented to the board and attendees as she concluded.

12.    On the motion of Mrs. Marshall, seconded by Mrs. Willis, voted unanimously to approve the following consent agenda items: a) school nutrition program financial report, b) school system financial report, c) Veeder- Root tank monitor, d) school system insurance: Handover Insurance Group, e) ERF purchase requests, f) request for payment of purchase orders, bills, etc., g) fundraising requests, h) facility requests, i) trip requests and j) a telephone/fax line for Even Start (grant funded).   (Note: Documents presented for board review, consideration and approval will be made available on the last duty day of the month prior to the work session and regular meeting to ensure the board and superintendent has sufficient review and staffing time).
d) Date                   Organization                       Location/Item
09/26/09                Even Start                          High School Gymnasium
e) Date                    Organization                        Location
    09/26/09               Even Start                            High School Gymnasium
    11/26/09              The Jackson Family             Cafeteria

Note: Facility requesters who make a contribution(s) to the school/school activity/student(s) in excess of or at facility use cost will not be charged a user fee upon verification of contribution(s) by the principal.
      f) Date                     Organization                     Destination
       09/11/09                 HS English Class             Columbus (CSU)

NOTE: ERF contract offers are contingent upon current certification, grant sustainability and renewal. Further, personnel employed in support of the ERF will ensure personnel certification, background checks and other requirements are on file in the central office. Also, responsible personnel will ensure that staff members working in support of the ERF provide a sign-in and sign-out attendance sheet to the central office by 8 a.m. daily, and other accountability documents as required IAW federal grant expenditure/drawdown procedures and EDGAR. TAPP participants will sign a contract or documented agreement obligating them to reimburse or serve within the system for three years after program completion if and when offered a contract renewal agreement. In the absence of the separate documented agreement, the regular contract will serve as the binding document. This requirement is effective immediately, and for all system employees regardless of the program/grant for which one may support or be assigned. The superintendent asked Mrs. Harris to provide him documents which authorized amendments to the original ERF grant submission and the approving authority for such changes unless they were recorded in the BOE minutes and signed by him on behalf of the board. Requested payroll and invoices will be honored upon receipt of subject documents. Responsible, designated, individual in the ERF program will brief the superintendent and the board in advance on financial and personnel matters when the superintendent’s recommendation and board approval are required.

13. Concerns were raised, and an explanation requested, about the appearance of a workload discrepancy as reflected on data presented on the home visit component of the ERF program. Increased leadership attention will be given to this matter.

14. The following individuals were submitted and included in the agenda package to serve on this years’ tribunal panel. However, no recommendation was made nor any action taken: a) Elementary school: 1) Masooma Hasan, 2) Catherine Walker, 3) Amber McDowell, 4) Wondalyn Bentley, 5) Edna Dozier, 6) Glora Ramsey, and 7) MaRhonda Towns, b) Middle school: 1) Daphne Mathis, 2) Steven Chambers, 3) Jane Towns, 4) Regina Leonard, 5) Sara Streets, 6) Kimberly Hatcher, 7) Laviana Wade, 8) Fred Cotton and 9) Tony Lamar, c) High school: 1) Leticia Cook, 2) Otis Mathis, 3) Calvin Epps, 4) Brenda Walker, 5) Clifton White, 6) SGM LeeRoy Fountain, 7) Robert Jones, 8) Carol York, 9) Brenda Martin, 10) Gertrude Huff and 11) Joseph Gardner.

15. Public Remarks: Mrs. Martha Buchanan raised concerns about student performance. She also wanted to know why the cost was so high to educate students in Talbot County versus other counties when the school system is unable to meet AYP. Further, upon asking the superintendent when he expected the school to make AYP, the superintendent replied: “We are working very hard to reach that goal. Our staff and teachers know the importance of our making AYP, and are working toward that end. However, I cannot give you a definite day,” he remarked. “It has been my desire to make it every year, and I would like nothing more than to make AYP.”

16. On the motion of Mrs. Marshall, seconded by Mrs. Ryles, voted unanimously to go into executive session to discuss student, personnel and real estate matters. Also heard concerns from: a) Mr. Jerome C. Harris, b) Mrs. Kiawanda Patrick-Smith and Mrs. Clotee Patrick.

17. On the motion of Mrs. Ryles, seconded by Mrs. Marshall, voted unanimously to return to regular session.

18. Ongoing concerns about the use of the property located on Dennis Creek road were discussed. Recommended use/disposition is under advisement and consideration.

19. On the motion of Mrs. Marshall, seconded by Mrs. Willis, the board voted to unanimously approve the following actions: a) to hire a local lawyer, b) for Dr. Reynolds to serve as interim superintendent during the superintendent’s absence on family medical leave (FML) status, c) to table the supplement reduction recommendation, d) to support Principal Bonaparte’s recommended personnel action and considered the concerns he raised about TAPP entrance requirements and the need for strict compliance, e) to further investigate two student matters and f) for the superintendent to instruct the principals, coaches and the athletic director to immediately brief all athletics and students that they have a right to participate in the sport of their choice or desire, and without repercussion or being forced to participate in another sport against their will.

20. Two student issues were discussed and remain under advisement, pending further investigation and checking. The parents will be contacted after legal coordination is completed to determine if tribunal action can be revoked if a civil court subsequently rules that a student is innocent of a charge for which a tribunal imposed disciplinary consequences.

21. In the future, and effective immediately, monthly reports on each separate tribunal will be provided with the following information: a) date and time, b) facilitator, c) student, d) charges levied, e) tribunal panel assigned, f) others present and g) outcome.

22. On the motion of Mrs. Ryles, seconded by Mrs. Willis, the meeting adjourned. The next work session is scheduled for Monday, October 12, 2009 at 6 p.m. and the next regular meeting is scheduled for Tuesday, October 13, 2009. The public is invited to attend.

Robert W. Patrick, Superintendent Albert Smith, Chair
Talbot County School System Talbot County School System
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October

The Talbot County Board of Education met in regular session on Tuesday October 13, 2009 at 6:00 pm in the central office conference room located at 405 W. Tyler Street.

The following members were present: Mrs. Joretha Ryles, Mrs. Muriel Marshall, Mrs. Shamona L. Willis, (Vice Chair), Mrs. Emma Huff and Mr. Albert Smith (Chair).

4. On the motion of Mrs. Marshall, seconded by Mrs. Huff, voted unanimously to approve meeting agenda.

5. On the motion of Mrs. Ryles, seconded by Mrs. Huff, voted unanimously to approve the September 24 and 30, 2009 called meeting minutes.

6. The Modern Woodmen of America’s Youth Educational Program coordinators, Ms. Melody Claxton and Mrs. Lumpkin, presented a power point on the contents of the program. The program is designed to give curriculum enhancing tools to make a difference in educating our children. The Modern Woodmen Youth Education Program provides:

o Ecology Awareness Program (Tools to help children understand their role in the environment.)

o Fall Fest- A Safety-conscious Autumn Celebration; it offers an alternative to trick or treating. The Fall Fest kit provides tools for planning a harvest-time event for the children.

o Patriotic Civics Program (Instilling American pride through lessons in civics and history).

o Safety and Life Skills Program helps children prepare for the dangers and stresses that may confront them in today’s world.

The presenters shared a program brochure along with contact numbers to the Talbot County Board.

7. Mrs. Cynthia Epps, Asst. Superintendent of Instruction, provided the board with updates on the following: Special Education –The Monitoring Team (Technical Assistance) visits were on September 6 and 7. The Team had conferences with staff, parents and administrators. A tour of the school was provided, accommodating each assessor with snacks and lunch during their visit. Mrs. Saunders will be notified within 2 weeks of the findings.

21^st Century Community Learning Center (21CCLC) Update: -The 21Century Program had a wonderful Kick Off on October 5, 2009. The student enrollment for the fall has increased to 100 students. We are looking forward to offering every student an opportunity to enhance their skills in math and reading.

8. Principal’s Update (High School) Mr. Edward Tymes briefed the board on the highlights that are making a significant difference in student achievement.

o The GHSGT ( Writing Exam) was administrated (1^st nine weeks on Sept 28-30 for all 11^th graders)

o Homecoming was a well attended festive occasion and the parade floats were colorful and attractive. Our football team played well.

o Early Release day was Oct 8, 2009. Reports cards were distributed with scheduled parent conferences from 1-6 p.m.

o Benchmark Assessments are being administered as a diagnostic tool for identifying students’ strength and weaknesses on specific skills.

o Congratulations to our “Lady Hawks” on their Victory! They were in the top 14 in the Region A State Volleyball Championship. Good luck on your game with Westminster!!

9. Principal’s Update (Elementary): Mr. Bonaparte briefed the board on the visitation of Alex Dagenhart (Pre-K State monitor). Pre-K is preparing for the state Quality Assessment.

o The Design Team has completed the school improvement plan for the school year 2009-2010. The contents of this year’s plan were in accordance with recommendations from the recent GAPSS Analysis.

10. Family Connection Partnership (FCP): Update Mrs. Dorothy Bass briefed the board on the program’s continued progress. In highlighting the many significant contributions, the Work Ready Program is off to a good start this fall; the certification this month is 22. We are presently soliciting inside the county as well as other surrounding areas. Mrs. Robinson has started a campaign to invite the business community to join the Work Ready Program. Gov. Perdue has offered a $50,000 stipend for businesses that commit to the challenge. The Annual Red Cross drive will be on Nov. 19, 2009 at the Family Connection Complex. Implementation of a Three Year Plan for Men workshop will be held on Oct 21, 2009 at 1:30-4:30. Family Connection administers the SAT for Juniors and Seniors quarterly. The next scheduled test will be on Nov 5, 2009.

11. Food Nutrition Update: Mrs. Thelma Blount briefed the board. The steam tables have been replaced in the lunchroom. The students and staff are very excited about the new equipment. We are also purchasing the Lunch Box System this month. It will be an accurate accounting system for the following: claims, inventory, and change orders. Our system will continue to enhance our food service department.

12. Alternative Education Program-Update, 6-12: Mr. Harris expressed his concern about the move to the school complex, acknowledging that it was best for the students. The Alternative School will be wired with a safe and secure security system. Due to the numerous break-ins and loss of several computers, grant monies will be allotted to secure the area. Mr. Harris has nine students (Middle/High) which includes special needs. A middle school student was placed in the Alternative School after an October 5, 2009 tribunal.

13. On the motion of Mrs. Huff, seconded by Mrs. Willis, voted unanimously to approve the following consent agenda items: a) school nutrition financial report b) school system financial report c) request for payment of purchase orders, bills, etc. d) fundraising requests e) facility requests and f) trip/travel requests (Note- Documents presented for board review consideration and approval will be made available at the last duty day of the month session and regular meeting to ensure the board and Superintendent has sufficient review and staffing time.)
Note: Facility requesters who make a contribution (s) in excess of or at facility use cost will not be charged a user fee upon verification of contribution (s) by the principal.
Note: As reflected in the agenda package, the band is included with athletic trips. All extra curricular trips will be reimbursed from nonpublic school funds IAW OCGA 20-2-1075, and current state wide travel regulation rate.

14. On the motion of Mrs. Willis, seconded by Mrs. Ryles, voted unanimously to approve consent items-the payment of purchase orders, bills, etc., fundraisers, travel, transportation, and Security System.

15. On the motion of Mrs. Marshall, seconded by Mrs. Willis, voted unanimously to go into executive session to discuss student and personnel concerns.

16. On the motion of Mrs. Marshall, seconded by Mrs. Huff, voted unanimously to return to regular session.

17. On the motion of Mrs. Marshall seconded by Mrs. Willis, voted unanimously to direct Mr. Bonaparte to meet with two staff members to resolve personnel concerns. The motion was made to consider Mr. Montgomery’s qualifications that were presented. The final decision will be made on November 10, 2009, allowing other applicants time to apply for the position of school attorney.

18. On the motion of Mrs. Willis, seconded by Mrs. Marshall, voted to approve the (TAN) Tax Anticipation Note in the amount of $680, 000.

19. On the motion of Mrs. Huff, seconded by Mrs. Marshall, voted unanimously to adjourn. The next work session is scheduled for Monday, November 9, 2009, and the next regular meeting is scheduled the following day, Tuesday, November 10, 2009. The public is invited to attend.

Dr. Florence Reynolds, Interim Superintendent Albert Smith, Chair
Talbot County BOE Talbot County BOE
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MINUTES
The Talbot County Board of Education met in a regular session on Tuesday November 9, 2009 at 6:00 pm in the central office conference room located at 405 W. Tyler Street. The following members were present: Mrs. Joretha Ryles, Mrs. Muriel Marshall, Mrs. Shamona L. Willis, (Vice Chair), Mrs. Emma Huff and Mr. Albert Smith (Chair).

4. On the motion of Mrs. Huff, seconded by Mrs. Ryles, voted unanimously to approve meeting agenda.

5. On the motion of Mrs. Ryles, seconded by Mrs. Huff, voted unanimously to approve the October 13, 2009 called meeting minutes.

6. Principal’s Update (High School) Mr. Edward Tymes briefed the board. We had a very successful fall session. We were able to use our academic coaches to assist us with remediation for the Elementary, Middle and High School students who were in attendance. We sent out letters to all our parents about the upcoming intercession. For Elementary, we averaged 15 students per day, Middle School students we averaged 10, and for High School we averaged 33. Twenty five of those will be taking their High School Graduation test for the first time in the spring. We were very proud of juniors for coming out ahead of time to get some remediation before taking the test for the first time, so we averaged a total of 58 students per day. We do think it was successful and helped our students to prepare for upcoming tests as well as for the seniors that need to prepare for the retest exam. I’d like also to thank all staff members that played a role in assisting our students.
We have adjusted our janitorial staff hours, as well as duties, and we feel that these adjustments will help us to do a better job of keeping the facilities and classrooms clean every day, so you will see the hours for each one of the staff members and the areas that they are responsible for: the administrative staff, myself, high school, Mr. Hester, middle school, and Mr. Bonaparte. We are checking these areas each and every morning to assure that the building is clean.

Preparing for Basketball Season: Our season will start on November 21^st, which is just a couple of more Saturdays. We will open with Jordan High School from Columbus, Georgia at 6 o’clock and we will be planning our gymnasium dedication in honor of Coach Arthur Miller, which the board voted on last year. We would like to thank the Talbot County Alumni Association for helping us fund the dedication. Of course, we will be having our Veteran’s Day holiday and on Thursday when we return, we will recognize members of our faculty and staff in a luncheon in the ROTC area at 12 o’clock. That will be the dedication to Central Elementary and High School staff members that are Veterans. We have about eight members that will be recognized during our meeting.

And finally, our end of the course test exams are scheduled for December 1 through 10. These are important tests in 8 areas that count for 15% of the student’s semester grade, so we will start administering exams on December 1^st through December 10^th.

We would also like to recognize the teacher of the month for October, Ms. Minyon Thornton who is one of the Elementary staff members, and the support personnel member for the month for October was Ms. Minnie Smith of Transportation.

7. Principal’s Update (Middle): Mr. Hester briefed the board that the middle school remediation is going well. We see kids everyday- on Monday, Tuesday, Wednesday we meet from 8 to 8:35 to remediate math. On Thursday and Friday we remediate in English language. All teachers are doing this school wide. We broke the students down according to test scores. If we see that they are doing well, we move them up to a different group so we are assessing them weekly.

We just had an attendance party and 25 book campaign celebration last month for students who had read 7 books and for one student that had perfect attendance. We’re trying to do something for the attendance because that is a second indicator for us (K-8) for making AYP. AB honor roll-we had 17 students to make all A’s and B’s and we are real proud of those students. We’d like to give some type of certificate to them just to show our appreciation.

8. Principal’s Update (Elementary): Update Mr. Bonaparte briefed the board that the Design Team, and our literacy coaches, with the State Director, Dr. Janet Lee, attended a workshop in Athens, GA. They gained a lot of insight as far as their role in the instructional processes of the school. All teachers as well as Administrators have been placed on what we call a professional role plan. The teachers were given a copy, not an exact copy, but we selected areas where they would need to improve. The administrators, too, are also on a growth plan.

In our Partners in Education, we did submit our game plan for the 2009-2010 school term, and of course, it was submitted well before the October 30^th deadline date to the Columbus Chamber of Commerce.

9. Early Reading First (Dr. F. Reynolds): The Early Reading First program is operating well. The Columbus State University Theatre Department performed a live play for parents and children for the Dinner and Dialogue October meeting. Parents, children, and staff members enjoyed dinner before the play, which was entitled, Senora Tortuga. The production was well received despite the rain. The next parent Dinner and Dialogue will focus on vocabulary. It will be held on November 19, at 6:00 P.M.

10. Reading First Update: Ms. Gladys Doctrie, Reading First Coach submitted: We are working on implementing the Sustainability Plan which was drafted in DC last February. Each month the school is monitored by the State Reading First Consultant. This month’s visit revealed:

· Third Grade- By this time of the school year, 50% of at-risk students are expected to show significant growth. We have exceeded our goal. Four out of seven or 57% of the third grade at risk students are no longer “at-risk”. They are now “strategic.” With continuous support, explicit and systematic instruction, and regular progress monitoring, they should benchmark by the end of the DIBELS assessments. If the students continue to progress, we expect 88% of the students will pass the CRCT reading assessment.

· Third Grade -By this time of year, 70% of strategic students are expected to show significant growth. We have more work to do. Thirteen out of twenty-four students or 54% of the third strategic students are no longer: strategic.” They have benchmarked.” Our goal is to move the other 16% before we benchmark in January.

· Kindergarten- There is only one “at-risk” student in kindergarten. He is a special needs student. There are six “strategic” students in kindergarten. Four are special needs students. Each student receives extra intensive instruction by the EIP teacher outside of the reading block. We expect for them to benchmark in January.

· First Grade- There are no students “at risk” in the first grade. All students have continued to benchmark.”

· Second Grade- This is a challenge for us this year. Only three of nine (33%) of the strategic students are showing progress. With continuous support, explicit and systematic instruction, and regular progress monitoring, they should benchmark by the end of the year.

11. Alternative Education Program-Update, 6-12: Mr. Harris: Before we started off this year, we had a total of 10 students in Alternative School. There was one assigned to the school for a tribunal who dropped out. We have students between the ages of 16-18 and 2 students handled by Special Ed., Mr. Gardner, who is Special Teacher from 8:30 to 11:30. We will be returning to the Alternative site within the next week. The stolen computers will be replaced and two more computers added. Mr. Harris also presented a handout on Black Male Dropouts Lead in Incarceration.

12. Family Connection Partnership: (FCP) Update: Mrs. Dorothy Bass briefed the board on the program. The Even Start Program had a visit from the State last week. Georgia came down and it was a good visit; everything was in compliance. We received some good comments. We have 17 families being served; our goal is 20 families.

For Even Start, we are going to open our Money Bucks store on Friday. Every time a parent participates in an event or in some form of parental involvement, they gain Money Bucks vouchers. With these Money Bucks, they can purchase items from the Money Bucks store. If you wish to come see the store, please do so. It is a nice addition to what they are already doing.

Family Connection administered the November SAT and had 23 students to take it. Mrs. Graham and Mrs. Stringfellow did a good job administering it.
On November 17^th, we will have our 2^nd blood drive; it will be from 2:00pm to 7:00pm at the Family Connection Building.
The census is in full force and we will be having someone from the Census Office to come and administer the test for census positions. That is going to be Friday, November 20^th at 1 PM and we are asking for people to come and apply for the position in Talbot County as census takers-. crew leaders, crew leader assistants, recruiting assistants and census clerks. You get paid $11.25 an hour and they say you can work up to 40 hours. They really do want people to come and take it. The test is about 30 minutes long. He told me there are about 28 questions on the test. If you get 10 of those you pass it and you have to pass the background check. I have a copy of that practice test.
We would like you all to come on November 12^th at 4:30. We will be having our Annual DHR kick off at the school. The Congressman in the district might make an appearance. He did not want to make a commitment, but said if he could get it into his schedule he would come see us. Ms Gillespie will be back on November 19^th to do her annual talk about the Congress earmarks and deadlines.

DHR Students had a wonderful start when they launched their talk radio. I would like for you to come out on Thursday, November 20, 2009. Somebody from the Senator’s office can help us get information and help in acquiring some funds. There will be a Rep from the Section 8 authority at the library to take applications to access Section 8 housing on November 10, 2009.

13. Food Nutrition Update: Mrs. Thelma Blount briefed the board as of October 30^th 2009. Her budget included $635,420.00 which included our equipment grant- $35,925.00. So we have spent $189,006.95 obligating $13,869.00 with a remaining balance of $432.553.05. On November 19, 2009, we’re having Thanksgiving dinner and everyone is invited starting at 11:30.

14. Financial Report ( Dr. F. Reynolds) The month of August and September have been closed out. The ending balance for August was $6,153,717.60. Ending balance for September was $5,626,457.90. We have actually tried to stay the course in reducing spending and we are doing a very good job in cutting travel and those kinds of thing are off. We are watching every aspect of electrical costs- cutting off things in school that we don’t need, anything that will top off our expenses for the month. I offered an invitation to all members of the Board on the 10^th for our conference call with Ernie Duncan’s office, Jessica Barral and Teresa Levitt of the U.S. Dept of Education in Washington. We are scheduled for a visit in January 2010. We have also talked to our Congressman Bishop. He is also working with us and he will make sure that we are placed on the appropriation list for this year.

15. On the motion of Ms. Willis, seconded by Mrs. Ryles, voted unanimously to approve the following consent agenda items: a) school nutrition financial report b) school system financial report c) request for payment of purchase orders, bills, etc. d) fundraising requests e) facility requests and f) trip/travel requests (Note- Documents presented for board review consideration and approval will be made available at the last duty day of the month session and regular meeting to ensure the board and Superintendent has sufficient review and staffing time.)

Note: Facility requesters who make a contribution (s) in excess of or at facility use cost will not be charged a user fee upon verification of contribution (s) by the principal.
Note: As reflected in the agenda package, the band is included with athletic trips. All extra curricular trips will be reimbursed from nonpublic school funds IAW OCGA 20-2-1075, and current state wide travel regulation rate.

16. On the motion of Mrs. Huff, seconded by Mrs. Marshall, voted unanimously to go into executive session to discuss student and personnel concerns.

17. On the motion of Ryles, seconded by Mrs. Willis, voted unanimously to return to regular session.

18. On the motion of Mrs. Marshall seconded by Mrs. Willis, voted unanimously to amend the Talbot County Staff Handbook –Page (3) Notification of Absence) For absences by policy please notify administration and/ or Mrs. M. Ford, Mrs. L. Dillingham, Ms. K . Powell, by 6:00 am. in the morning of the absence. Bus drivers should contact transportation supervisor by 6:00 a.m. or 1:00 p.m. the day unavailable to drive. If at all possible, specify at that time how many days you expect to be absent. Lessons plans are necessary for the substitute teacher. Faculty and staff will not be authorized to take leave three (3) days before or three days after a holiday. This includes: Pre and post planning, staff development days, annual and personal leave. Absenteeism/tardies will be documented on the daily sign-in roster and will be forwarded to arrive at the central office by 8:00 a.m. daily. The responsible principal/director will authenticate the sign-in roster/log before faxing or bringing it to the central office. Personnel are expected to be present at their on-site duty station for work daily unless a request has been coordinated, submitted and approved in advance by the Superintendent for such a change.

Personal Leave-Up to three days personal leave (taken from sick leave) will be granted a due notice/request. During any school year, a teacher may utilize up to the maximum of three days of any accumulated sick leave for the purpose of absenting themselves from their duties for personal reasons if prior approval of absence is given by the Superintendent. Request must be made five (5) days in advance and coordinated with the appropriate grade level principal or program director before sending to the superintendent for approval IAW OCGA 20-2-851 and returned before departing on leave.

Recommendation to remove Mr. Scott’s name from Talbot County JROTC program from the Board minutes in June, 2009. Recommendation to hire (1)ERF Coordinator and Literacy Coach for Early Reading First and (2) JROTC Officer/Instructor.

19. On the motion of Mrs. Huff, seconded by Mrs. Ryles, voted to approve:
(1) Vendors Life Insurance Program (2) Security Benefit Retirement Plans-Anico Universal Life Insurance- Barry Rawls & Assoc (3) Commercial Credit for CES- City Electric Supply in Fortson, (4) GA Approval GA Digital Copier contract- IKON Office Solution in Ricoh Company, Columbus. Approval of Talbot County Head Start- MOU Enrichment Services Agreement 2009-2010 with amendments.

20. On the motion of Mrs. Huff, seconded by Mrs. Marshall, voted unanimously to adjourn. The next work session is scheduled for Monday, December 7, and the next regular meeting is scheduled the following day, Tuesday, December 8, 2009. The public is invited to attend.

       Robert W. Patrick, Superintendent
Talbot County BOE
Dr. Florence Reynolds, Interim Superintendent                Albert Smith, Chair
Talbot County BOE                                                              Talbot County BOE

The Talbot County Board of Education met in a regular meeting session on Tuesday, December 8, 2009 at 6:00 p.m. in the Central Office Conference Room located at 405 W. Tyler Street. The following members were present: Mrs. Joretha Ryles (D 1), Mrs. Muriel Marshall (D 2), Mrs. Shamona L. Willis (D 3), Vice Chair, Mrs. Emma Huff (D 4) and Mr. Albert Smith (D 5), Chair.

4. On the motion of Mrs. Huff, seconded by Mrs. Marshall, voted unanimously to approve the September 24, 2009 called meeting agenda.

5. On the motion of Mrs. Huff, seconded by Mrs. Marshall, voted unanimously to approve the meeting agenda.

6. On the motion of Mrs. Willis, seconded by Mrs. Ryles, voted unanimously to approve the November 10, 2009 Board Meeting Minutes.

7.        Principals’ update (High-School) Mr. Edward Tymes updated the board on the calendar events, beginning with the Veteran’s Luncheon November 10, 2009. The Luncheon was in honor of the faculty and staff who served in the armed services. Invitations were sent to several community members and outside agencies to share with us on this wonderful occasion. It’s that time again for our 2^nd (nine weeks) progress reports. The progress reports were issued the week of November 16^th. We are very proud of our seniors, who were administered the GHSGT this month with an increase form 72% to 76%. The next testing session will be scheduled for March 2010 (Spring Session).
      The ECOT mandated test will be administered this month. The content areas will be given in Algebra and Economics. This will weigh 15% of the semester grade.
      Our Design team has completed several focus walks for K-12 staff. The data will be analyzed from the introduction of the lesson into making a smooth transition to the mini lesson following the state standards.
     The School Council will be evaluating the grading policy and homework policy in making revisions to our local policy that will be aligned with the state.
      Mr. Tymes concluded with “We would like to invite the board to the school’s holiday party on December 17, 2009 at 7:00 pm in Columbus, GA.

8.        Rodney Hester (Middle School) updated that the ITBS Standardized test will be administered the week of December 10, 2009. We are preparing for the 9 weeks final exams December 14-16.
         We have been gearing up for celebrating attendance for students who have exceeded 15 days or more in coming to school daily. Students with perfect attendance will be receiving an invitation to attend the ice cream social.
          Congratulation goes to all of our students who will be honored for their hard work in making the A – B honor roll. These students will be awarded certificates and a special ice cream celebration.
        Mr. Hester continued highlighting sports recognizing players that were awarded all region in football this season. Congratulations goes out to those students.

9. Kenneth Bonaparte (Elementary School) The elementary school will be administering make-ups for the IOWA Basic skill test that identifies students’ strengths & weakness in math and reading.
      The administrators’ monthly meetings have been very beneficial in improving classroom   instruction, classroom management and staff development. The programs include Pre-K, Head Start and Early Reading First.
   Our individual professional growth plans for the staff has enriched teacher performance and student achievement. We will continue to enhance the plans throughout the year.
   Implementing Peer Observation for our Teachers has really made a significant difference in   classroom instruction. Utilizing the new evaluation tool to observe paired teachers will be used   throughout the school year to identify strengths & weakness to improve performance.
    Our Pandemic Emergency Plan was submitted at the Commissioner’s meeting in November. The plan was reviewed for questions and concerns before final approval. Talbot County School System was commended on the Pandemic Emergency Plan for the 2009/2010 school year.

10.       Florence Reynolds (Reading First & Early Reading First)
             Reading First Report-December 2009
             Submitted by Gladys Doctrie, Reading First Coach
·          All of the at-risk (red) students in grades K-5 are continuing to be progressed monitored each Friday.
·          All of the strategic (yellow) students are progress monitored every 20 days
·          All students, including the ones who have benchmarked (green) will be progress monitored before we adjourn for the Christmas break.
·          The mid year DIBELS benchmark will be administered January 19-25, 2010. All of the students in grades K-5 will participate in this assessment.
·          As the second nine weeks come to a close, the students in grades K-3 are expected to have read and responded to 50 books. The students in grades 4 and 5 are expected to have read and responded to 12 books. Those that meet their goals will be invited to a very special magical show. A professional magician, Jeff Hicks, from Greenville, has agreed to perform for our children free of charge. Mr. Hicks is known to entertain the young as well as those who are “young at heart.” This magical event will take place on Wednesday, December 16 at 9:30 am in the school cafeteria. A special invitation is extended to the BOE members (give out invitations) and to parents and all stakeholders. Mark your calendar! Who knows….you may be picked to be sawed in half.
·          The members of the Reading First Sustainability Team have been invited to attend a reading institute sponsored by the U.S. Department of Education. This institute will be held in Anaheim, California, on July 19-21, 2010. This 3-day meeting will provide many new presentations from leading experts and an opportunity to network with other professionals in our field that face many of the same challenges as we do at Central. More information is forthcoming.
·          Early Reading First-This past month presented parents with an opportunity to receive a Leap Frog product which will enhance their child’s emergent literacy skills. Both products attach magnetically to the refrigerator, hence their names. Head Start children received a Fridge Phonics while Pre-K children received a Fridge Word product. Fridge Phonics teaches children the sound of each alphabet letter, making two sounds for the vowels. The Fridge Words teaches children three things:
      Ø The sound of each alphabet letter like Fridge Phonics
      Ø Asks them to place three letters into the kit and then it pronounces all three letters (if the child has actually spelled a word, lights light up and the child is    given a congratulatory message,
      Ø Gives the child a word to spell and the child must find the letters and place them correctly into the kit.

These products have received awards for enhancing emergent literacy with the alphabetic principle. Parents have favorably received these products for their children and are reporting through their parent educators that the children are playing with them while they (parent and child) are in the kitchen.

We cordially invite you to attend our next parent meeting which will be a Board Game Night (Board Games) this Thursday evening, December 10, at 6pm for dinner and program at 6:30 pm.

11. Alternative Education (6-12) Jerome Harris announced that the enrollment was seven students. Each student had perfect attendance; there have not been any fights. Mr. Harris thanked the board for the security cameras. There have not been any break-ins since installment.

12. Family Connections, Dorothy Bass announced that the SAT was administered to 16 students on December 5, 2009. We are proud of the increasing number to take the test. The next test will be administered in the spring. The Blood drive was held on November 17th with 29 participants. Our Christmas Open House will be on December 17, 2009 we would like to extend an invitation to the board at this time.

13. Food Nutrition update Thelma Blount announced that the balance for Food Nutrition is $432,553.05 (31% O/B) (69% I/B). Our Thanksgiving lunch served 200 parents and more. It was a festive time for our parents and students.
The Lunchbox Management System is up and running successfully. Our Managers are in the training stages of learning the fundamentals of the program. Mrs. Blount extended an open invitation to the board for food services holiday brunch on December 14, 2009 at 10:00 am.

14. Dr. Reynolds made the announcement that Mr. Patrick will be retiring on December 31, 2009. He will be missed and is recognized for 11 years of outstanding service in the Talbot County Schools.

15. On the motion of Mrs. Huff seconded by Mrs. Marshall voted unanimously to approve the following consent agenda items.
Ø A) School Nutrition Financial Report
Ø B) School System Financial Report
Ø C) Request on the motion of Mrs. Marshall seconded by Mrs. Huff voted to change the work session to the 1st Tuesday of each month and regular board meeting to remain on the 2nd Tuesday of the month.

16. On the motion of Mrs. Marshall seconded by Mrs. Willis voted unanimously to go into executive session to discuss student and personnel concerns.

17. On the motion of Mrs. Ryles seconded by Mrs. Marshall voted unanimously to return to regular session.

18. On the motion of Mrs. Huff seconded by Mrs. Ryles voted to approve the reduction in force plan cutting the local supplement, (Certified) and Athletic supplements with needed amendments.

19. On the motion of Mrs. Marshall seconded by Mrs. Huff voted to call in the following staff for a conference: Mrs. M.Biggs, Mrs. J. Graham, Mrs. D. Bass, and Mr. R. Patrick to discuss the audit findings of 2006, 2007 and 2008.

        20.     On the motion of Mrs. Huff seconded by Mrs. Willis voted,
   Ø To create an EIP Specialist position to improve students (middle grades) scores in all subject areas
   Ø To hire a part-time coach/counselor 49%
   Ø To hire Mr. Roger Montgomery for our local attorney for the school year 2009/2010
   Ø Dr. Reynolds has been assigned the CTAE Director for 2010 School year
   Ø Harbin & Hartley will be notified by certified mail of relinquishing attorney duties in January 2010
   Ø Share cost of E-rate start up expenditure with Nutrition Department
   Ø Talbot County Schools will relinquish the contracted fiscal agent of Family Connection and DHR as of January 8, 2010

21. On the motion of Mrs. Ryles seconded by Mrs. Marshall voted to adjourn. The next work session is scheduled for Tuesday, January 5, 2010 and the next regular meeting is scheduled for Tuesday, January 12, 2010. The start time for both events is 6 p.m. in the central office conference room located at 405 W. Tyler Street. The public is invited to attend.

Robert W. Patrick, Superintendent Albert Smith, Chair
Talbot County School System Talbot County School System

Florence Reynolds, Interim Superintendent
Talbot County School System
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January

The Talbot County Board of Education met in a regular meeting session on Tuesday, January 12, 2010 at 6:00 p.m. in the Central Office Conference Room located at 405 W. Tyler Street.

The following members were present: Mrs. Joretha Ryles (D 1), Mrs. Muriel Marshall (D 2), Mrs. Shamona L. Willis (D 3), Vice Chair, Mrs. Emma Huff (D 4) and Mr. Albert Smith (D 5), Chair.

4. On the motion of Mrs. Marshall, seconded by Mrs. Huff, voted unanimously to approve the meeting agenda.

5. On the motion of Mrs. Huff, seconded by Mrs. Ryles, voted unanimously to approve the December 8, 2009 board meeting.

6. The election term for Chair and Vice-Chair expired as of January 1, 2010. The board voted Mr. Albert Smith as Chair and Mrs. Joretha Ryles as Vice-Chair for the 2010-2011 school year.

7. Principals’ update (High-School – Middle –Elementary) Mr. Tymes and Mr. Hester were granted permission to supervise one of our largest home basketball games.) Mrs. Cynthia Epps briefed the board on the High School and Middle School instructional update. The report cards for the semester were distributed on January 7, 2010. Mrs. Walker and Mr. Tymes met with several of the senior class students for remediation. The parent senior advisory meeting was a large success on January 13, 2010. Parents and students were given materials about the FASA application. After the presentation a Question and Answer session was provided for the

The Fort Valley State College has invited Talbot County Middle/High Schools to accept an open invitation in February to their annual Talent Search Program. It has proven to be one of the most rewarding and educational experiences that is provided for students.

In October, the Special Education Department was monitored by the state and the findings revealed that the students with disabilities did not meet their yearly performance goals in mathematics, which is a 10% increase in scores from the previous year. The committee revealed that the state average for inclusion programs was 59%, but Talbot County inclusion program is at 89%. This is 30% above the state average and our program should consider more pull-out programs in the areas of reading and math.

Mr. Gardner will be restructuring the student schedules to encompass pull-out programs for at least two 45 minute segments for our most severe students whether the disability is intellectual or behavioral.

Mr. Gardner will also conduct seminars for special education teachers on I.E.P. writing to meet the state requirements for present level of performance, assessment, differentiation, and proper co-teaching models. Special education teachers will be taking a more active role in the primary instruction in the regular education classroom.

Academic coaches will conduct weekly seminars in the areas of content planning and progress monitoring.

Mr. Wright from RESA will host seminars on extended school year and assistive technology.

Mr. Gardner and Mrs. Saunders have completed the corrective action plan and submitted it to the state department for approval. This is a year long process which requires periodic documentation monitoring by the state department.

Congratulations to our High School students on their semester scores from the end of course test. Keep up the good work!

The middle school will be administering the 8^th grade writing test on January 20, 2010. Make up days will be provided for absentees.

Mr. Bonaparte briefed the board on the Elementary progress. On January 4, 2010 the elementary staff was trained in a staff development presented by Dr. Lee on the new evaluation instrument for teachers. The training will be on going throughout the year.

The Pre-K, ERF, and Head Start staff participated in a staff development on January 7, 2010 on the Smart board and other components that would enhance classroom instruction.

Mr. Bonaparte shared the principal’s list and Honor Roll statistics for the semester.

Ø Grade One, Total Students -34 Principal’s List students – 11; Total Percentage – 31% Honor Roll Students – 5; Total Percentage – 14%

Ø Grade Two, Total Students – 46 Principal’s List students – 6 ;Total Percentage – 13%

Ø Grade Three, Total Students – 39 Principal’s List students – 0; Total Percentage – 0% Honor Roll Students – 10; Total Percentage – 26%

Ø Grade Four, Total Students – 49 Principal’s List students – 2; Total Percentage – 4% Honor Roll Students – 12; Total Percentage – 24%

Ø Grade Five, Total Students – 53 Principal’s List students – 3; Total Percentage – 5% Honor Roll Students – 14; Total Percentage – 26%

Congratulations to the monthly staff recognition: Catherine Walker-Teacher/Jannie Graham- Central Office Finance Department.

We are constantly seeking new business partners to join us as Partners in Education. We would like to welcome aboard Piggly Wiggly, Dollar General, & the NAACP Local Chapter.

Fundraisers Activities scheduled for 2010-2011 School Year: January 15th/Jeans Day, February /Wear your heart on your sleeve day, March 12^th/Faculty/Student Basketball Game, April 16^th Hats & Shades Day.

8. Reading First/Early Reading First, Florence Reynolds: Reading First submitted by Gladys Doctrie:

· In preparation for the mid-year DIBELS benchmark that will be administered January 19-25, 2010, all of the students in grades 1-5 will be given practice passages to take home. The mission is to read each passage orally for one minute with at least 95% accuracy. The goal (words per minute) is :

As the second nine week closed, approximately 90 k-5 students were privileged to attend a very special magical show. The professional magician, Jeff Hicks, from

· Greenville performed for more than an hour. The students were treated to mind-blowing and mystifying acts. Among their favorites were the: magic five a diamond card, the traveling coins, and of course, pulling a “skunk” out of the hat. Mr. Hicks shared that trick with the students and showed them how to do it using an unstuffed “polecat” and a slinky.

· The Reading First State Director, Mrs. Julie Morrill, will visit our school during the month of February or March. Our District Director, Freida McGee will be here on tomorrow. During her visit, she along with Mr. Bonaparte and Ms. Doctrie will select two dates to give to Mrs. Morrill. Once her date is confirmed, Dr. Reynolds as well as the BOE will be notified. She will take an extensive look at the implementation of the K-3 Reading First Program.

· CEHS received a “Certificate of Appreciation” from the Cracker Barrel Rockin’ Reader Program for volunteer readers giving over 100 hours of their time to share a book with our students last year. The certificate reads….Certificate of Appreciation, Presented to Central Elementary-High School. The Rockin’ Reader volunteers at your school have helped build caring and literacy in your community during the 2008-2009 school year. Congratulations from you friends at Cracker Barrel Old Country Store, Michael A. Woodhouse-Chairman, President & CEO and Diana S. Wynne-Senior Vice President.

· Early Reading First parents, children, and staff enjoyed the December parent meeting. Everyone played board games with the children and had lots of fun. Some parents stopped by to tell us that they purchased some of the games for Christmas.

Children, while modeling activities for parents and giving them methods to use at home. During each visit, the parent receives one book for the child’s home library.

Teachers and children are gearing up for mid-year assessments for the PALS and PPVT, which will be administered by the Columbus State University Assessment team during the month of January.

The Early Language and Literacy Classroom Observation will be administered during the month of January. Mrs. Jana Crosby will also be conducting ELLCO on the new Pre-K ELLCO instrument.

topic will include strategies for parents to implement in the area of comprehension. Staff will model strategies for parents and provide opportunities for parents to implement the activity with their children.

9. Alternative School – Mr. Jerome Harris reported enrollment at the alternative school is: 13 students, 7 will be returning to Central after the holiday, 1 new student from Harris County. Mr. Harris informed the board on the instructional schedule and monitoring of student’s performance daily in the program. The alternative program plays a vital role in our school system. In order to have an effective learning environment, there needs to be order and discipline. Mr. Harris has outlined and enforced a set of standards and rules in the alternative program that has reduced chronic disciplines problems that would inhibit learning. Keep up the good work!

10. Family Connections, Mrs. Dorothy Bass update the board on the increase of 17 families that has joined the Even Start early development program. Mrs. Bass is sponsoring the annual Family Connection Blood Drive that will be held on February 4, 2010 at the Family Connection Building. The Talbot County Board of Education was invited to the Martin Luther King Breakfast on January 18, 2010.

11. Transportation, Mr. Ryles updated the board on the bus fleet. Talbot County schools bus fleet consists of 18 buses and 1 special needs vehicle. The state time allotment for purchasing will begin 2011. We are looking forward to some relief for the escalating expense in maintaining the older fleet that is used daily. The state monitor has scheduled our annual assessment, the week of February 15, 2010. We are making preparations for bus driver training, securing documents for review and the physical inspection of the fleet.

12. Nutrition, Mrs. Thelma Blount reported the Food Service Financial Report. The state evaluator of DOE monitoring team was here on January 19, 2010. We passed with flying colors!!!

13. Mr. Smith, Chair presented the school with two awards, 1) The National Honor Society for recognizing and promoting the important qualities of scholarship, leadership, service and character in students by maintaining an active chapter of the National Honor Society 2)The Georgia Department of Education for recognition for excellence in the education of students with disabilities by achieving a higher percentage of students with regular education diplomas by educating students in the least restrictive environment.

14. On the motion of Mrs. Marshall seconded by Mrs. Ryles voted unanimously to approve the consent items, Finance & Nutrition Budget. Talbot County Financial Report Summary:

15. The board discussed the research request that was submitted by Mrs. Ann Weaver and Mrs. Andrea Thomas. No action was taken. However, the board would like to discuss a policy and procedure application as well as documents from the school system that would be on file in their next meeting.

16. On the motion of Mrs. Marshall seconded by Mrs. Ryles voted to go into executive session.

17. On the motion of Mrs. Marshall seconded by Mrs. Huff voted to return to regular session.

The 21^st Century after school program will resume when funding becomes available. Alternative plans will be made to serve our students attending the after school tutorial.

· School Improvement, Grant Funded Tutorial Employees, Mrs. Juanita Ingram/Mr. Willie Williams

· Recreational Department- Rental of Talbot County Buses to be used with the school system certified drivers

· The Talbot County Board of Education has agreed to work closely with DHR, Family Connection allowing sufficient time for the programs to secure a new fiscal agent to house their programs.

On the motion of Mrs. Huff seconded by Mrs. Marshall voted to adjourn. The next work session is scheduled for Tuesday, February 2, 2010 and the next regular meeting is scheduled for Tuesday, February 9, 2010. The start time for both events is 6 p.m. in the central office conference room located at 405 W. Tyler Street. The public is invited to attend.

Talbot County Board of Education met in regular session on Tuesday, February 9, 2010 at 6:00PM in the Central Office Conference Room located at 405 W. Tyler Street in Talbotton, Georgia.

The following members were present: Mrs. Joretha Ryles (D1) –Vice Chairperson; Mrs. Muriel Marshall (D2); Mrs. Shamona Willis (D3); Mrs. Emma Huff (D4); and Mrs. Albert Smith, Jr.(D5) – Chairperson

4. On a motion by Mrs. Huff and seconded by Mrs. Marshall, voted unanimously to approve the meeting agenda.

5. On the motion by Mrs. Ryles and seconded by Mrs. Huff voted unanimously to approve the January 12, 2010 Board Meeting Minutes.

6. On a motion by Mrs. Huff and seconded by Mrs. Marshall voted unanimously to hear from the representatives of SunTrust Bank.

The purpose of their presentation was to introduce the Direct Deposit Program to the School System. After listening to the presenter, it was the consensus that Dr. Reynolds be responsible for getting additional information to determine if this can be done in our system.

7. The chair called for the Curriculum Director’s report. Mrs. C. Epps introduced each participant:

· Progress reports were sent home on Feb. 5, 2010. Students that made all “A’s” were placed on the Principal’s Honor Roll and those who made all “A’s & B’s” were placed on the A-B Honor Roll. There were 7 students that made all A’s and 21 that made A-B Honors.

· Senior Night will be held on Friday, Feb. 12, 2010, for basketball players. This is the final home game of the season.

· After school tutorial has started for students who need to pass the high school graduation test. Mr. W. Williams and Mrs. J. Ingram are working with this remediation.

· The Credit Recovery Program is working with approximately 20 students to assist them in passing classes that they have failed in order that they may graduate this year. Certified teachers in Math, Social Studies, Science and Language Arts are working with these students to provide the necessary instruction. Using the Odyssey program one must pass 7 of 10 units to be successful.

· The Georgia High School Writing re-take will be administered on Feb. 24, 2010. Mrs. Blackwell, the Language Arts Coach, is diligently working with these students on Monday, Wednesday and Friday during the 3^rd block to hopefully ensure success on this test.

· The “Hats for Haiti” project was successful. The goal of $500.00 was set and we are confident that it will be met.

· Approval is needed to sponsor the American Red Cross Blood Drive on March 22-26, 2010. Our goal is to collect 30 pints of blood. It was very successful on last year. The school was praised by the ARC for best percentage in our region.

· The PTA is requesting to use Wear Jean Day as a fundraiser for the organization. The All-Star Football game will be held in Peach County but the organization is asking to use our football field for three practice games Feb. 15th, 16th,and 17th.

· Ms. Central Pageant has been outlined and ready for implementation. It will be held on April 20, 2010

8. Mr. Hester, Principal of Central Middle School (report given by Ms. Epps and Mr. Tymes)

· Students have been recognized for their outstanding achievement for this reporting period. Two students made the Principal’s Honor Roll and 18 made the A-B Honor Roll.

· It has been stressed to students the importance of attendance. Students with perfect attendance participated in an attendance party. Pictures for honor roll and attendance were sent to the newspaper.

· After school tutorial for the 8^th grade is ongoing. Efforts are being made to help them pass the CRCT test in April.

· Students and teachers are commended for working tirelessly in trying to reach our goal.

· The FBLA organization is to be commended for reaching the standards at the Regional Conference. They have advanced to the State. Congratulations to Ms. K. Hatcher. Keep up the good work!

· Pre-K Evaluation is forth coming. The Pre-K count will be held next Thursday, Feb. 11, 2010. This must be submitted to the State. The classes are at the maximum of 20 students each.

· The Board is asked to consider making changes in the policy concerning the grading system.

· The remediation program is going well. The after school staff is communicating with the teachers to ensure that students are focusing on areas of need. The Odyssey Program is going well for the students.

· We have begun to recognize Students of the Month. They have received a free meal from McDonalds

· The Local NAACP Sub-committee on Education met with us concerning organizing a mentoring program. They have interest in working with students who are not only ‘at risk’ but who may just need a little motivating.

· The PIE has announced its Teacher of the Month as Mrs. MaRonda Town, an elementary school teacher and the Support person of the Month is Mr. Alvin Parks, a bus driver.

· There will be a Black History celebration held at the school on February 24, 2010 at 7pm. The faculty, staff and students have been working hard to make the presentation noteworthy. Students have done research, planning and setting up displays for viewing.

· The Reading First Program is still going well. The Mid-year assessment on Dibels reveals the following:

The at- risk students will be monitored each Friday. We are preparing for a visit from Mrs. Julie Morrill from the State. Her purpose for visiting is to check for implementation and fidelity of the Reading First Grant.

· The Early Reading First is working for a positive working environment where they will work as a team. The January parent dinner went extremely well. There is a focus to keep parent aware of what’s going on in and around the Early Childhood Center. A weekly newsletter will be sent to parent. A Parent magazine will also be available for our parents.

· The Theme for February is “Share the Love”. Parents and students were actively participating in Literacy activities that they can incorporate and share at home and also as they prepare for Black History Month celebration. As part of the celebration, Mr. Ed Cox, a Jazz musician, will provide a storytelling session in honor of Black History. This will be held on February 24, 2010.

· There are 10 students enrolled at the school at this time. The Special Need children are being served by Mr. Gardner from 7:30 to 11am. We have two students that have moved into the county that were attending Alternative School in Columbus. They have 45 days to complete in Alternative School.

· Request that monitors for the camera be placed in his office/room so that monitoring of the students will be constant.

· The first workshop for Family Connection three-year plan was held last Thursday. Mrs. Joy Mullins from the State was there from 3PM to 7PM assisting with this endeavor. The plan must be in Atlanta by March 15, 2010.

· The regular Family Connection meeting will be held on February 17, 2010 at 11:30AM. Following the meeting, the next work session for the three-year plan will be held.

· A community blood drive will be held on February 16, 2010 from 4pm to 7pm. Please support this project.

· Even Start’s evaluator was in attendance at their board meeting. The staff is preparing for the Annual conference to be held in San Antonio, Texas. Requested funds are 10 days out.

· In a conference with DHR, they announced that GA Work Teen project can hire as many teens as you want between the ages of 14-18. They will get paid $8.50/hour for 35 hours/week. The program will last for six weeks.

· The bus drivers are completing their training as of February 19, 2010. They are eagerly preparing for their State evaluation.

· The Nutrition Program received great reviews from the State. The counting system that was just purchased really came in handy for this evaluation.

-Kimberly Hatcher (MS) to State Leadership for FBLA in Macon, GA– March 5, 2010

It was motioned by Mrs. Ryles and seconded by Mrs. Marshall that the consent items be approved. It was carried by a unanimous vote.

17. It was motioned by Mrs. Willis and seconded by Mrs. Marshall that we enter into Executive Session. The motioned was carried and we entered into Executive Session at 7:39 PM.

It was motioned by Mrs. Ryles and seconded by Mrs. Huff that we return to Open Session. The motioned was carried and we returned to Open Session at 8:55 PM.

· Students Issues: It was motioned by Mrs. Marshall and seconded by Mrs. Ryles that the student in question be assigned to Alternative School with a conditional Contract signed by parent. He will return on February 16, 2010 and he must participate in the after-school program.

· It was motioned by Mrs. Ryles and seconded by Mrs. Marshall that Mrs. Ann Weaver and Mrs. Andrea, be allowed to conduct Research as outlined by their school and that they follow local guidelines.

· It is recommended that the schools do fundraisers to defray the cost for the Ms. Central Pageant.

· It was motioned by Mrs. Willis and seconded by Mrs. Ryles that the JROTC be allowed to participate in the program at Shady Grove Baptist Church in Talbotton, GA.

· It was motioned by Mrs. Marshall and seconded by Mrs. Willis that Mr. Andre Roul, a student at Troy State University, be allowed to complete 20 hours of Field Service experience at Central Middle School.

· It was motioned by Mrs. Willis and seconded by Mrs. Marshall that we contact a Realtor to prepare the property on Dennis Creek Road for sale.

· It was recommended by Dr. Reynolds that Mrs. Emma Jean Huff serve as Interim Superintendent. It was motioned by Mrs. Ryles and seconded by Mrs. Marshall that Mrs. Huff serves as Interim Superintendent for the remaining of the school year. It was voted 3-1 that Mrs. Huff serves in this position. The affirmative voters were Mrs. Ryles, Mrs. Marshall and Mr. Smith. Mrs. S. Willis was in opposition.

It was voted unanimously that we adjourn until March 2, 2010 for the work session and March 9, 2010 for the regular board meeting.

Talbot County School System

March

Talbot County Board of Education met in regular session on Tuesday, March 9, 2010 at 6:00PM in the Central Office Conference Room located at 405 W. Tyler Street in Talbotton, Georgia

The following members were present: Mrs. Joretha Ryles (D1)-Vice Chairperson; Mrs. Muriel Marshall (D2): Mrs. Shamona Willis (D3); and Mr. Albert Smith, Jr. (D5)-Chairperson.

4. On a motion by Mrs. Marshall and seconded by Mrs. Ryles, voted unanimously to approve the meeting agenda with necessary change.

5. On the motion by Mrs. Ryles and seconded by Mrs. Marshall voted unanimously to approve the February 9, 2010 Board Meeting Minutes.

6. On a motion by Mrs. Marshall and seconded by Mrs. Ryles voted to hear from Mr. Tom Person. Mr. Person recommended that the Board consider selling the property on Dennis Creek Road. It was suggested that the Board decide if it wants to consider the whole parcel or whether it wants to break it into lots. The Board will decide at the next work session.

7. The chair called for Curriculum Director’s report. Mrs. C. Epps introduced each participant:

Mrs. C. Epps informed the Board that the State has placed our system on a Moderate list to look at CRCT scores. She has been conducting the investigation as outlined by the State.

Mr. Tymes, Central High School Principal:

· Teacher of the Month for February is Mr. Calvin Epps-Science Teacher; Support staff of the Month is Ms. Annie Harig-Cafeteria Staff.

· The Black History Month program was very successful. Students did research and presentations to truly make this occasion center around academics.

· Recognition goes to students who participated in FBLA Region VI Leadership Conference. (1) Alicia Carter-2^nd Place- Introduction to Business Communication ;(2)Alicia Carter- 3^rd Place-Public Speaking (She goes to the State.); and (3) Lashunda Dixon & Gerald Hardnett- 3^rd Place-Desktop Publishing. The competition was held in Marion County and Mrs. G. Huff is the Advisor.

· Third nine weeks exams on March 8-10, 2010. Spring Intersession on March 15-16, 2010

· Students are working hard to pass the CRCT this year. Remediation is going well. The teachers have been really focusing on improvements. Students will take a mock test this week. The students have decided to use, No Mess-No Stress-Pass the CRCT Test. as a theme to keep them motivated.

· Five students have been invited to participate in the 2010 Border Wars All Star Football Game. They will play on March 20^th at Fort Valley State University stadium. Game time: 3:30 PM. The players are David Mathis- QB; Kevin Horton: DL; Adrian Harris-DL; Korditious Edge- DL; and Stewan Coney-R. They are all seniors.

· The MS FBLA organization is to be commended for reaching the standards at the State Conference. The following students placed on State Level: Cavana Epps-4^th place- Career Exploration; Janay Thornton-10^th- Creed. Congratulations to Ms. K. Hatcher.

· The Pre-K count will be held next Thursday, March 11, 2010. This must be submitted to the State. The classes are at the maximum of 20 students each.

· The Board is asked to consider making changes in the policy concerning the grading system.

· The remediation program is going well. The students will be given a mock test in all domains.

· The Early Reading First Program will be celebrating Dr. Seuss’s Birthday this month.

· Reinforce literacy, working with parents to include a weekly newsletter for parents. Mr. Ed Cox entertained the students with a rendition of “The Rabbit and the Money” and he ended the program by playing Summertime on his musical instrument. The Reading First Program is preparing for the sustainability phase of their program that will end this year. Work is being done to ensure success on year end tests.

· There are 11 students enrolled at the school at this time. The Special Needs children are being served by Mr. Gardner from 7:30 to 11:00am. We have two students that have been returned to main campus and one that has been removed because of outside trouble.

12. Mrs. Dorothy Bass, Family Connection and Even Start
Upcoming and Current Activities:

· Congressman Bishop sponsored our student trip to Columbus for the Black History Program. They met and interacted with our own Debbie Buckner and other elected officials.

· On March 5-7 students at Central participated in the Annual DHR Cultural Excursion to include Atlanta Aquarium, the Centennial Olympic Park; Sweet Auburn Tour and the King Center.

· Georgia Teen Works for students ages 14-18. They can work for 35 hours per week for six (6) week earning $8.50 per hour.

· Authorized Census Questionnaire Assistance Center on Mon.-Wed-Fri., from 10AM to 3PM.

· Bus drivers are still working to prepare themselves for the upcoming inspection that will be held in April.

· Finance Report: 52% has been spent with a remainder of 48 percent. Spent $329, 444.71; Obligated- $20,401.95; Balance- $324, 984.29

· As of December 31, 2009: Expended $416,772.68; Obligated $7,164,920.00; Balance $3,164, 891.06

· Facility use: Elementary Spring Ball sponsored by Band Boosters on April 24, 2010
John Leonard requested use of Gym on March 27, 2010.

- TSA Annual State Conference in Athens, GA on March 10-12
- Cedric Epps, a past graduate, permission to ride school bus to Athens with TSA

- Track Team Schedule: Schley Co. -3/23, 4/22; Marion Co. -3/25, 4/1; Crawford Co. -3/30, 4/8

· Other items presented were purchase orders, and invoices with permission to e-mail bills to Board members.

17. It was motioned by Mrs. Marshall and seconded by Mrs. Willis that the following consent items are approved: Budget from school Food Service; Finance Report from School System; Purchase orders; Field trips and Travel; and Facility use for the month of March. It was carried with a unanimous vote.

18. It was motioned by Mrs. Marshall and seconded by Mrs. Ryles that the following items are approved:(1) Send the 2010-2011 school calendar to main campus for tweaking (2) Obtain survey from parents, students, faculty and staff and other stakeholders on consideration of a four (4) day work week for 2010-2011; Ask Mr. Hester to present power-point from Peach County to the faculty and staff (3) Give permission to Cedric Epps to ride school bus with TSA to Athens. (4) Permit Mrs. Snellgrove to travel to the State Conference with Meriwether County with proper documentation (5) Permission for Interim Superintendent to set up Tribunal for SE students (6) Set a called meeting for March 25, 2010 at 6:00pm to specifically discuss budget cuts, contracts for 2010-2011, RIF plan, result of tribunal (7) allow Mr. Tom Person to begin preparation for the sale of property on Dennis Creek Road.

No other business came before the Board. The meeting was adjourned until March 25, 2010 at 6:00 pm for called meeting; April 6, 2010 at 6:00pm for work session and April 13, 2010 at 6:00PM for regular meeting.

                                         1. The meeting was called to order by the Chairperson, Mr. Albert Smith, Jr.
                                         2. Moment of Silence requested by Mr. Albert Smith,Jr., Chair
                                         3. The Pledge of Allegiance was led by Mr. Albert Smith, Jr., Chair
                                         4. On a motion by Mrs. Marshall and seconded by Mrs. Ryles voted unanimously to approve the meeting's Agenda
                                         5. On a motion by Mrs. Ryles and seconded by Mrs. Rush voted unanimously to approve the minutes from March 9, 2010 and the Called Meeting minutes
                                              from March 25, 2010.
                                         6. It was motioned and seconded that Mr. Hester comes forward to present a Power Point Presentation on the four (4) day school week proposal. Citizens in
                                              the audience were allowed to ask questions and make comments.
                                         7. The Chairperson called for the report from the curriculum. Mrs. C. Epps came forward to present her reports:

Mr. Tymes - Central High School

                                         - Spring Intersession was held on March 15-17,2010. The overall attendance was good.
                                         - GHSGT in Writing Retake results are back. 48% of the one taking the test passed.
                                           Seniors in the group need to pass to receive a diploma.
                                         - The Juniors took the GHSGT for the first time on March 22-26, 2010. We expect good results. Remediation and Recovery classes are ongoing.
                                         - Teacher/Support person of Year Banquet will be held on April 27, 2010.
                                         - Miss Central Pageant will be held on May 13, 2010 at 6:00PM.
                                         - SACS Follow-up Report is due May 1,2010.
                                         - The Junior - Senior Prom will be held on May 1,2010 at the Doubletree Hotel in Columbus, Georgia.

- - A key to enter the building on main campus was requested by JROTC teacher and the Agriculture teacher.

Mr. Bonaparte - Central Elementary School

- The application for continuation of our Pre-K program was submitted to the State; 'Bright From The Start' Director must be informed before the Pre-

K Program is moved to the main campus; Kindergarten Round-Up will be April 16, 2010 and May 14,2010; Eight students represented Central
Elementary in the Math Tournament at Columbus High School; They are: Menasha Epps, Keasha Ryles, Maurice Horton, Tyrique McCrory,
Jyaira Carter, Timothy Wix, Jakendra Caslin and Shykira Thomas;

-Partner In Education will sponsor the Teacher of the Year Banquet April 27,2010 at 6:00PM; Teacher of Month is Mr. Walter Emory and the

Support Person is Mrs. M. Chaney; The Mentoring program is continuing to make plans. The NAACP is working closely with the
committee.

Mr. J. Harris -Alternative School

- The Odyssey Program is working well with the children. They received good reports this reporting period. There are 11 students left at the school.

Two students were recently sent to YDC.

Dr. Reynolds - Reading First Report (Given by Mrs. C. Epps)

- Due to mandatory state meeting neither Mrs. Morrill nor Mrs. McGee were able to visit on March 26^th. The next date is expected to be April 16, 2010.

- The students in gradesl-3 took the ITBS during the week of Mar. 20 - April 1

- The students in grades 1 and 2 were assessed in: Vocabulary, Word Analysis,

Reading, Listening, Language, Spelling and Math.
- The third grade students took the complete battery. Their tests included: Vocabulary, Reading, Grammar, Usage and Expression, Math, Social
Studies, Science, Maps & Diagram and Reference. The results are forthcoming.

- The Kindergarteners were administered the PPVT. The data will be compared to the assessment taken in the fall, August, 2009.

- Seventy-eight students in grades K-5 reached their Reading Goal. They were required to read 25 books per nine weeks. The results are:

- Kindergarten -17 students; 1 st Grade - 12 students; 2nd Grade - 11 students; 3rd Grade - 1 student; 4th Grade - 15 students; 5th Grade -22 students.

Mrs. D. Bass - Family Connection
Upcoming and Current Activities

- April- Etiquette Workshop; April 9^th - Workforce Investment Act Meeting;
- April 11 - 14 Even Start Conference in San Antonio, Texas; April 14 -
- Community meeting with Red Cross; April 20 • DFCS celebrate Child
- Abuse Awareness; April 21 - Jail & Bail Fundraiser also Family Connection Meeting; April 30 or May 7
- DHR Spring Fling; May 1 -

- SAT Administration; May 5 - Community Blood Drive .

Mrs. Thelma Blount - School Food Service

Finance Report: Balance from last month * $635,429.00; Expended * $374,410.38;
Obligated *$21,924.18; Balance *260,018.62.

- The Mother Day Breakfast will be held on May 7, 2010. It will start at 8:00 a.m.

              - State Representatives will be on hand to assess our 'Fresh Fruit and Vegetable' program. We plan to make this a gala event. We have asked a vendor to set up a
                 fresh fruit and vegetable stand for parents to purchase items; Mrs. Snellgrove is asked to set up her beautiful plant for sale and the nurse, the County Extension
                 office and DFCS are asked to set up information tables for parents.

- The School Food Service Department earned the Bronze Scroll Award at the Georgia School Food Service Convention. Congratulation to them!

- The Summer Feed Program will be held June7-July 2,2010 at the school's cafeteria. Any child in Talbot County can eat breakfast and lunch free of charge during that time.

System Finance Report: Dr. Reynolds will give two months compiled Report at the May meeting.

Items from Superintendent

Project Request: The Middle School has request for projects, such as, Basketball Tournament, Talent Show. and Dance to help fund the end of year activities.

                      Facility Request: Mrs. Ida Owens wants to use Gymnasium on April 23, 2010. This was cancelled.
                       Field Trips and Travel: The Eighth Grade Teachers are requesting trips to Warm Springs, Andersonville; Atlanta, Lumpkin, Columbus and Atlanta; Pre-K to
                       Callaway Garden; The Band to Gatlinburg, Tennessee; Dr. Reynolds, Mrs. Biggs and Mrs. Graham to Savannah, GA.; Mr. Ryles, Transportation, to Pine Mountain and
                       North Georgia, this summer for Transportation Conferences. Mr. to attend with him in North Georgia.

Bills and Invoices: Look at the Technology request to determine how the items will be paid for. The other bills are the normal ones.

                       - The Pine Mountain Regional Library sent their Budget for 2010-11 for our consideration. The amount for the year is $27,150.00 to be paid in quarterly amounts
                          of$6,787.50.
                       - RESA: Mr. Norman Carter stated that our account will be the same for next school year.

                       Open Record Request: Received a letter from Mr. Baker, The Attorney General, stating that we have not responded to the Open Record Request in a timely manner.
                       The Interim Superintendent disagrees and has stated that she will pay the fine if one is incurred.
                       The Discipline Reports: The administrators are constantly asked to look for ways to curtail so many students being suspended. They are trying everything they can

at this time.

It was motioned by Mrs. Rush and seconded by Mrs. Willis that we enter into Executive session at 8: 12 to discuss personnel, student issues and Real Estate
acquisition. The motioned was carried by a unanimous vote.

It was motioned by Mrs. Marshall and seconded by Mrs. Ryles that we return to open session. The motioned was carried by a unanimous vote.

                       The Consent Items: It was motioned by Mrs. Marshall and seconded by Mrs. Rush that the following items be approved: School Food Service Finance Report; School
                       System Finance Report; Bills and Invoices; Field Trips and Travel; Project requests; Regional Library Fees; Closing of Early Childhood Center and the School Board
                       Office; Training for Transportation Personnel; Support for the 31 - Initiative from Dr. Ruby Byrd; Hire Linda Morrison to help organize Finance office; Travel for Huff
                       to Macon and Bootstrap in Pine Mountain;

The following items were tabled: Technology Request (check on funding) and JROTC position. (Establish Interview Team for Future hiring)

The Interim Superintendent was asked to contact the person at the State concerning the Charter School Grant.

Mrs. Marshall informed the Board that she would not be attending the conference in Savannah this summer.

The School Board will have its Spring Retreat on May 23rd and 24^th the place to be announced.

No other business came from the Board. The Chair asked for remarks from the public, no one came forward.

It was motioned by Mrs. Marshall and seconded by Mrs. Willis that we adjourn.

The next work session will be held on May 4, 2010 at 6:00 PM in the Conference Room of the Board Office.

The next regular Board Meeting will be held on May 11, 2010 at 6:00 PM in the Conference Room at the School Board Office.

Talbot County Board of Education met in regular session on Tuesday, May 11, 2010 at 6:00PM in the Central Office Conference Room located at 405 W. Tyler Street in Talbotton, GA.

The following members wee present: Mrs. Joretha Ryles (D!)-Vice Chairperson; Mrs. Muriel Marshall (D2); Mrs. Shamona Willis (D3); Mrs. Vickie Rush (D4); and Mr. Albert Smith. (D5)-Chairperson

1. The meeting was called to order by the Chairperson, Mr. Albert Smith, Jr.

2. Moment of silence requested by Mr. Albert Smith, Chair.

3. The Pledge of Allegiance was led by Mr. Albert Smith, Chair.

4. On a motion by Mrs. Marshall and seconded by Mrs. Ryles, voted unanimously to approve the meeting's agenda.

5. On a motion by Mrs. Ryles and seconded by Mrs. Rush voted unanimously to approve the minutes from May 11, 2010.

6. It was motioned and seconded that Mrs. Harmon, who is representing Department of Family and Children Services make a short presentation. She is asking the Board to allow teachers of the system to make themselves available to tutor students who have been placed in foster care. Even though we do not have but one student that is in foster care at this time, the message was well received.
Mrs. Hazel Benny approached the Board asking that her child and others who have met the requiremetn to receive a Certificate be allowed to participate in the graduation exercises.

7. The Chair called for report from the curriculum. Mrs. C. Epps came forward to present her reports:
         Mr. Tymes- Central High School
                 Spring Intersession was held on March 15-17. The overall attendance was good.
                 GHSGT in Writing retake results are back. 48% of the ones taking the test passed. Seniors in the group need to pass to receive a diploma.
                 The Juniors took the GHSGT for the first time on March 22-26. We expect good results. Remediation and recovery classes are ongoing.
                 Teacher/Support Person of the Year Banquet will be held on April 17, 2010.
                 Miss Central pageant will be held on May 13, 2010 at 6:00pm.
                 SACS Report is due on May 2, 2010.
                 The Junior-Senior Prom will be held on May 1, 2010 at the Doubletree Hotel in Columbus, GA.
                 A key to enter the building on main campus was requested by JROTC and the AG teachers.
          Mr. Hester- Central Middle School
                 The main event at the Middle school now is the CRCT. Many activities have been planned to keep the focus on the importance of this test. Students
                      are involved in remediation, decorating doors, pep rally and Parent Night to enhance the CRCT week.
          Mr. Bonaparte
                  The "Bright from the Start" Director will be contacted to get confirmation on moving the program to the main campus.
                  Kindergarten Round-Up will be May 14, 2010.
                  The Fifth Grade increased the writing test score from 52% last year to 61% this year. Congratulations on the 9% gain.
                  Mr. Greg Hunt will replace Mr. Bill Mathews as the new State Director for our school system.
                  Partner in Education pays honor to our Teacher of the Year, Ms. Ramsey and Support Person for the year, Mrs. M. Smith.
                  Dr. RaEll Foster will be honored at the GA Aquarium in Atlanta on May 14, 2010, along with other Teachers of the Year for the State of GA.
                  The end of the school year is upon us and we have the following events left: May 13: Miss Central pageant, 7:00PM in gym; Middle School Field Day,
                          K-5 Field trip to see Blues Clues at Manchester High School in Manchester, GA: May 14: Elementary Field Day. May 18 Basketball Banquet at 6:00pm;
                          Final Day for 100 Book Campaign; May 20: Kindergarten graduation at 6:00pm; Middle-High School Awards Day at 9:00AM May 23: High School
                          Baccalaureate at 10:00am; May 24: Central Concert Band Banquet at 7:00pm; May 25: Literacy Fair from 10:00 to 2:00; Middle School Graduation at
                          6:00pm; May 26: Elementary Awards Day at 9:00am ; Last Day for students. May 29: Graduation.
           Dr. Reynolds- Early Reading First & Reading First
                  The program has done a great job this year. They continue to include parents.
                  The Reading First Program will be sponsoring a Literacy Fair for parents on May 25, 2010. Please come out and support the children. Ms. Doctrie will be
                      administering the final Dibels will visit on the 12th of May. A celebration will be held for the students who have met the goal of reading 100 books for K-                      3 and 25 for 4-5. Ms. Doctrie is asking for a bus to take them to Lake Bottom Park on May 24, 2010.
                   The following results have been met for students in grade K-3 on the ITBS test.
                              Grade                 Reading                Language               Math                Soc. St.            Science           Source of Info.
                                1st                       1.7                         1.6                           1.6
                                2nd                      2.1                         2.2                           2.2
                                3rd                       2.9                         3.0                           2.9                     2.9                   3.0                     3.2