FY09 Board Meeting Minutes
|
July
1. Meeting called to order by Mrs. Sally Ferguson, Chair. 2. Moment of silence requested by Mrs. Sally Ferguson, Chair. 3. The Pledge of Allegiance led by Superintendent Robert W. Patrick. 4. On the motion of Mrs. Griffin, seconded by Mr. Smith, voted unanimously to approve the July 8, 2008 agenda as amended. 5. On the motion of Mrs. Griffin, seconded by Mr. Smith, voted unanimously to approve the June 10, 2008 regular meeting minutes. 6. On the motion of Mrs. Griffin, seconded by Mrs. Willis, voted unanimously to go into executive session to discuss personnel concerns. 7. On the motion of Mrs. Griffin, seconded by Mr. Smith, voted unanimously to return to regular session. 8. On the motion of Mrs. Griffin, seconded by Mrs. Willis, voted unanimously to reconstitute the alternative school program (since the charter/alternative school was dissolved June 30, 2008) and that the formation of the proposed staff be legally staffed. 9. Standards, Instructions and Assessment Update: Summer testing will be conducted next week, July 14-18. 10. Principal’s Update (9-12): Mr. Ed Tymes briefed that the class schedule was complete and the 2008-2009 Parent-Student Handbook input was ready for publishing. He additionally briefed that new teacher orientation would be held July 22-23 and that pre-planning is scheduled July 24-29. Both sessions will be from 7:30 AM to 3:30 PM. In concluding, he reassured the board that the breakfast schedule was working very satisfactorily. 11. Elementary School/PIE Update: Mr. Kenneth D. Bonaparte informed the board that the K-5 schedule had been amended to include the recommended activity time. 12. Reading First (RF) Program/Instructional Leader Update: Mrs. Gladys Doctrie offered three optional K-5 schedules and exuded relief when offered the flexibility to maintain the RF assurances through minor tweaks. 13. Family Connection Partnership (FCP) Update: Mrs. Dorothy Jean Bass, Director, informed the board about some of the enriching and exciting learning experiences the DHR/FCP program continues to offer student participants this summer. Currently, 27 of our students are attending a Customer Relations session at Flint River Technical College, a member of the Technical College System of Georgia (TCSG). The recent name change was made to emphasize the statewide importance of TCSG in the lives of young people and in the growth of Georgia. Our students’ involvement with FRCT this summer is another example of our effort, along with FRTC, to make education seamless. “Our regular monthly meeting is suspended for July,” Mrs. Bass stated. “We will be back in business in August. And please check the Talbotton New Era for upcoming announcements about our Annual Banquet. It is tentatively scheduled for Saturday, August 23. 14. The 21st Century After-School Program Update: The 21st Century Program continued to serve our students in a very outstanding and meaningful way until its conclusion on Friday, June 27, 2008. Local program leaders were very impressed with the results of the program. Students made obvious gains from it. Therefore, in an effort to offer similar services to students in the futures, FCP applied for another DHR grant. 15. Alternative/Charter School Update: The proposal for the alternative/charter school renewal was denied by GADOE on June 12, 2008. As a result, the Talbot County Charter/Alternative school, TCCAA as it was known, was officially dissolved as of the close of business on Monday, June 30, 2008. 16. Even Start Update: The Even Start Program operated very well this past year. The staff continues to do an excellent job in helping to build strong and self-sufficient families. The public is encouraged to stop by for a visit when the program reopens for school opening. 17. Early Reading First (ERF) Update: Overall, the ERF Program made remarkable gains in seeking to make our children school ready. Increased emphasis was given to reaching out to help and solicit parental support in the attempt to get the other enrollees to sign up and register to attend the ERF program when school opens in July. ERF offers a tremendous learning opportunity for our students and their parents. Parents were wholeheartedly encouraged and took up the ERF staff’s offer to accompany their children on a trip to visit the Atlanta Aquarium. The ERF-sponsored culture enrichment trip took place on Friday, June 27 as scheduled and was a total success. Highlights from that enrichment outing can be viewed at www.talbot.k12.ga.us website. 18. On the motion of Mrs. Griffin, seconded by Mr. Smith, voted unanimously to approve the following consent agenda items: a) food service financial report, b) school system financial report, c) request for payment of purchase orders, bill, etc., d) fundraising requests, e) facility requests, f) trip requests, g) payment of purchase orders, bills, etc, h) purchase requests computer/iPod supplies/equipment as identified, i) the relocation of a 40 foot flat bed from the football field to the transportation shop area and j) the Regional Public Library’s budget support request in the amount of $25.460.00 for 2008-2009 school year as reflected in the budget. 19. On the motion of Mr. Smith, seconded by Mrs. Marshall, voted unanimously to approve the recommended 2008-2009 budget in the amount of $9,330,777.00 and to set and levy 13.08 mills at $220,563.00 to return $2,884,965.00 for Maintenance and Operation of Schools and .699 mills at $223,786.00 per mill to return $156,427.00 for General Obligation School Bonds. The total of the two being $3,041,392.00 which includes 2.5% collection fee. 20. On the motion of Mrs. Griffin, seconded by Mrs. Willis, voted unanimously to approve the employment of Sonya Michelle Copeland as a bus driver. 21. No action was taken on the pending telephone collection service request previously made by Chuck Border. The superintendent was asked to ensure that follow up on the architect contract, custodial performance and care of the facilities, operation of the fitness room, security of the football bleachers, school reach update, balance scored update, better seeking teams activities, opening of a clothing room for students uniforms, the distribution of the school’s monthly newsletter, classroom culminating activities, Southern Region NSBA Conference registration, block schedule and alternative school waivers and monthly CRCT workshops. 22. On the motion of Mrs. Marshall, seconded by Mrs. Willis, voted unanimously to adjourn. The next work session is scheduled for Monday, August 11, 2008 at 6: 00 PM, and the next regular meeting is scheduled for Tuesday, August 12, 2008 at 6: 00 PM. The meetings will be held at 405 W. Tyler Street in the board of education conference room. Robert W.
Patrick, Superintendent Sally L. Ferguson,
Chairman 1. Meeting called to order by Mrs. Sally Ferguson, Chair. 2. Moment of silence requested by Mrs. Sally Ferguson, Chair. 3. The Pledge of Allegiance led by Superintendent Robert W. Patrick. 4. On the motion of Mr. Smith, seconded by Mrs. Griffin, voted unanimously to approve the August 12, 2008 agenda. 5. On the motion of Mrs. Griffin, seconded by Mrs. Willis, voted unanimously to approve the July 8, 2008 regular meeting minutes. 6. Principal’s Update (9-12): Mr. Ed Tymes informed the board that the school year got off to a wonderful start. The new teacher’s orientation was great. The regular teacher’s orientation was wonderful, too. Jacquelyn Egin, an AFLAC presenter/trainer, was our keynote speaker. She got us inspired and motivated from the get go. Policies were covered and required training was provided and documented. In lauding the staff, Principal Tymes thanked the counselor and graduation coach for the tremendous effort they put forth in briefing our seniors and their parents on the graduation requirements. In addressing a question about the use of a mobile classroom, he responded that it was being used for storage. As he showed his delight for the “Voorhees Connection,” a program in which nine of our recent graduates accepted an offer to pursue college degrees and are currently enrolled. He further stated that two other Central graduates are also enrolled in Denmark Technical College as a part of that same connection. “Getting 32 percent of our graduating class in post-secondary enrollment is absolutely great for us, ” he remarked. “We are very pleased.” “GHSA Cooperative Spirit Sportsmanship Award Winning High Schools for 2008 were recently announced and Central was the Region 4A recipient,” Principal elatedly briefed. “ This is more great news we are proud to share,” he concluded. 7. Elementary School/PIE Update: Mr. Kenneth D. Bonaparte informed the board about the change in the teacher of the year selection criteria and that the changes were being proposed in addressing stakeholder concerns. Since the staff recognition program was concluded to be a huge success last year, stakeholder input was solicited and is reflected in the recommended changes. This is our effort to tweak the system to make it even better. “We have also received an offer for some of our students to participate in an AHEC-sponsored workshop this fall,” he remarked.. “We are excited about our students being offered such opportunities for such wonderful learning experiences.” 8. Reading First (RF) Program/Instructional Leader Update: Mrs. Gladys Doctrie informed the board that the RF program is going very well. None of our students are at risk. They all passed the PBVT and are doing wonderful. “We are expecting great things from them this year,” she concluded. 9. School Improvement Update: Mrs. Barbara Dawson informed the board about their jumping into the math program right from the start this year. Without wasting anytime upon their return to school, efforts were put forth to administer pre-tests . Students have already been given diagnostic tests to identify needed improvement areas. “Students needing help will be identified for the pyramid of intervention support/SST assistance,” she stated in her closing remarks. 10. Family Connection Partnership (FCP) Update: Mrs. Dorothy Jean Bass, Director, informed the board about some of the enriching and exciting learning experiences the DHR/FCP program offered student participants this summer. “Some people wonder about what we do! Well, we do a lot. The Voorhees Connection is just one super, wonderful example. We are extremely, extremely proud of our part in getting our students to take their offer and enroll in the Voorhees College Post-Secondary Learning Experience,” she remarked. “It is a very positive thing.” Exclaiming, “It happened on our watch. We think it is absolutely super. And we are proud of it.” Further, as an officially SAT site, we will be hosting a series of tests this school year. They will usually be administered the second Saturday of the month. We are very proud of this initiative, too,” she remarked. She went on to announce that FCP would be meeting on August 20 at 11:00 AM, and asked everyone to please come out and join us. Again, “I am asking everyone to please check the Talbotton New Era for the upcoming announcements about our Annual Banquet. It is now tentatively scheduled for sometime in September or later.” 11. Even Start (ES) Update: Dorothy Bass, speaking on behalf of Alice Johnson, Program director, announced that the Even Start Program is open and operating. The staff is well trained, rested and are eager to continue their excellent work. They are dedicated to helping build strong and self-sufficient families throughout our community. They opened up and got started right just as they finished last year, on a roll and doing great things with our children. The public is encouraged to stop by and visit us anytime. It was also announced that Alice Johnson would be in charge of the “County-wide Reading Program again this September. Check the Talbotton New Era for the exact date and time. Your continued support of and involvement with our ES program is solicited. 12. Early Reading First (ERF) Update: Gladys Doctrie, Speaking on behalf of David Davidson, informed the board that some good and effective learning is taking place in the ERF program. Overall, the ERF Program made remarkable gains in seeking to make our children school-ready. The level of the children’ learning and behavior serve as a testament. Increased emphasis was given to reaching out to help and solicit parental support in an attempt to get more students enrolled. “I do not know what else they are doing, but it appears to be working,” she remarked. “The pre-test results indicated all students coming to us from ERF were school-ready,” she said. “This is wonderful.” 13. On the motion of Mrs. Griffin, seconded by Mr. Smith, voted unanimously to approve the food nutrition program financial report as well as the 2008-2009 budget and bid list. 14. On the motion of Mrs. Marshall, seconded by Mrs. Willis, voted unanimously to approve the school system’s financial report. 15. On the motion of Mr. Smith, seconded by Mrs. Griffin, voted unanimously to approve the following consent agenda items: a) teacher of the year selection criteria b) guidelines for teacher of the month/year selection, c) request for payment of purchase orders, bill, etc., d) fundraising requests, e) facility requests, f) trip requests, and g) purchase requests as identified in the agenda package. d)
Date Organization Location e) Date
Organization Location Note: As reflected in the agenda package. Band included with athletic trips. 16. It was briefed that the “Homestead Tax Relief Grant (HTRG)” drove the recently announced local revenue shortfall. “That shortfall ($180,212.73) will negatively impact our school system,” briefed the superintendent. “Now we are saddled with the GADOE revenue short fall which dips by 2% this FY and 3% next FY into funds previously appropriated and anticipated, respectively, for: a) equalization, b) preschool handicapped, c) pupil transportation, d) QBE, e) school nurses and f) tuition for the multi-handicapped. Restraints are already being placed on nearly all budget line items projected for funding by local dollars and now will be placed on other revenue sources,” the superintendent stated. “To secure board support for fully implementing needed restraints, the following recommendations are proposed in an effort to minimize the financial disruption within the school’s recently approved budget for fiscal year 2008-2009: a) decrease travel that is not grant mandated and non-essential, b) delay non-essential operational expenditures, c) eliminate overtime payment requests d) eliminate non-essential trip requests, e) consolidate athletic trips to the maximum extent possible, f) carpool when more that one individual will be traveling to the same location, g) conserve on utility/energy use in all facilities, h) hold additional duty supplements to a minimum a i) decrease staff compensated by local dollars where possible and when approved, j) assign custodial duties to include cleaning and upkeep of physical fitness rooms and j) finally, use in-house resources to cover classes to the maximum extent possible when staff members are unavailable,” the superintendent stated. “A motion is needed to this effect.” 17. On the motion of Mrs. Griffin, seconded by Mrs. Marshall, voted unanimously to approve the recommended proposal to address revenue shortfalls. 18. On the motion of Mr. Smith, seconded by Mrs. Marshall, voted unanimously to approve the following personnel actions for: a) Anthony Lamar to provide contractual custodial services four hours per day. 19. On the motion of Mr. Smith, seconded by Mrs. Marshall, voted unanimously to approve paying community coaches in two installments. 20. On the motion of Mr. Smith, seconded by Mrs. Marshall, voted unanimously to approve Oretha Blount and Anne Seldon as substitute teachers. 21. On the motion of Mrs. Marshall, seconded by Mr. Smith, voted unanimously to approve the following individuals for additional duty as tribunal panel members for academic year 2008-2009: a) Catherine Walker, b) Edna Dozier, c) Gloria Ramsey, d) Jane Towns, e) Nathaniel Lippitt, f) Regina Leonard, g) Connie Gibson, h) Leticia Cook, i) Calvin Epps, j) Cynthia Epps, k) Brenda Walker, l) LeRoy Fountain, m) Clifton White, n) Brenda Martin, o) Robert Jones, p) Gladys Doctrie, q) Carol York, r) Tony Lamar, s) Rodney Hester and t) Kenneth Bonaparte. 22. Action was completed on staffing the AEP as approved and coordinated, Jerome C. Harris and Frederick B. Cotton, respectively. The school leadership was briefed on identifying a clothing room to house school uniform items. Clothing donations will be accepted effective immediately. A staff member will be assigned additional duty responsibility for operating the clothing room from 7:30 AM to 8:30 AM daily. Students needing uniform items will be directed, or escorted, to the clothing room to be properly attired. A concern was also expressed for students to wear their pants appropriately up, higher on their waists. The additional duty assignment roster was accepted as presented. Check sheets will be used to track when facility areas are cleaned and by whom. And student referrals will be gathered and dispatched for review weekly. 23. On the motion of Mrs. Marshall, seconded by Mrs. Willis, voted unanimously to Adjourn. The next work session is scheduled for Monday, September 8, 2008 at 6: 00 PM, and the next regular meeting is scheduled for Tuesday, September 9, 2008 at 6: 00 PM. The meetings will be held at 405 W. Tyler Street in the Board of Education Conference Room. Robert W.
Patrick, Superintendent Sally L. Ferguson, Chairman 1. Meeting called to order by Mrs. Sally Ferguson, Chair. 2. Moment of silence requested by Mrs. Sally Ferguson, Chair. 3. The Pledge of Allegiance led by Superintendent Robert W. Patrick. 4. On the motion of Mr. Smith, seconded by Mrs. Marshall, voted unanimously to approve the September 9, 2008 agenda. 5. On the motion of Mrs. Griffin, seconded by Mr. Smith, voted unanimously to approve the August 12, 2008 regular meeting minutes.
6.
Principal’s Update
(9-12): Mr. Ed Tymes informed the board that the Central Elementary/High School
was approved by SACS for accreditation until June 30, 2013. We are proud of
that accomplishment, and I want to personally thank everyone for their support.
It really made the difference. We completed mid-term reports and issued them
last week. Required parental contacts were made and support offered. The GHSWT
will be administered to first time takers, juniors, on Wednesday, September 24th.
Beginning Thursday, September 18, remediation will start in an effort to help
prepare students who are scheduled for the GHSGT retake.
The retake will be given Monday, September 29th, through Wednesday,
October 1st. 7. Elementary School/PIE Update: Mr. Kenneth D. Bonaparte informed the board about the recently held PIE Kickoff Luncheon. It was sponsored by the Columbus Chamber of Commerce and was held at the Trade and Convention Center last Friday, September 5. The networking and learning experiences were very beneficial. Walter Emory, Catherine Walker, Mary Podgorny, Pamela Jordan, Dorothy Bass, Flora Lindsey and I represented Central. We, in PIE, plan to continue to recognize and reward outstanding performance and behavior among both students and staff . As a member of the school leadership team, we have increased the membership, including certified stakeholders from each grade level, elementary, middle and high school, Catherine Walker, Regina Leonard and Gladwyn Davis. “They are welcome additions and we await their contributions toward making Central a better place to learn and work,” he remarked during his presentation. “ We are also participating in the Health Empowerment Grant. The grant’s objective is to make students increase their health benefits through information and physical activities,” he concluded. 8. Reading First (RF) Program/Instructional Leader Update: Mrs. Gladys Doctrie informed the board that the RF program continues to make great progress. Only a few students are at risk, and they have been identified for additional help. We will have a GADOE visitor tomorrow, September 10. During the visit we will be monitoring our “read aloud” component. Dibels testing is underway and we anticipate similar results. As a part of our staff development, we will be conducting a study group session in the cafeteria this afternoon from 3:30 PM to 5:00 PM. “We are excited about our teachers' enthusiasm toward our students and RF, and would like for you to come and join us to find out why,” she concluded. 9. Family Connection Partnership (FCP) Update: Mrs. Dorothy Jean Bass, Director, informed the board about their recently announced $111, 953.00 DHR/FCP grant award. The grant is a joint initiative among DHR, FCP and faith base organizations. She also announced the award of the $350,000.00 21st Century Community Learning Center (21stCCLC) grant. We attended a national certification meeting last Wednesday and Thursday. The objective was to seek certification for our 21stCCLC after school program. “We are very proud of both initiatives,” she remarked. She further announced that FCP would be meeting on Wednesday, September 17 at 11:00 AM, and asked everyone to please come out and join them. She concluded her remarks by handing out posters, announcing some of the events DHR/FCP have scheduled for the year. 10. Even Start (ES) Update: Dorothy Bass, speaking on behalf of Alice Johnson, Program Director, announced that the program is now serving 14 families and 18 babies. “Parents are being infused with life skill learning experiences. The excitement of learning appears high and things are really looking good,” she stated as she concluded. 11. On the motion of Mrs. Griffin, seconded by Mr. Smith, voted unanimously to approve the food nutrition program’s financial report. 12. On the motion of Mr. Smith seconded by Mrs. Griffin, voted unanimously to approve the school system’s financial report. 13. On the motion of Mrs. Griffin, seconded by Mrs. Willis, voted unanimously to approve the following consent agenda items: a) teacher of the year selection criteria b) guidelines for teacher of the month/year selection, c) request for payment of purchase orders, bill, etc., d) fundraising requests, e) facility requests, f) trip requests, and g) purchase requests as identified in the agenda package. d)
Date Organization Location e) Date
Organization Location f) Date
Organization Destination Note: As reflected in the agenda package. The band is included with athletic trips. All extracurricular trips will be reimbursed from non-public school funds IAW OCGA 20-2-1075, and the current statewide travel regulation rate. 16. Cost constraint addendum: Updated since last BOE meeting. It was briefed that the “Homestead Tax Relief Grant (HTRG)” drove the recently announced local revenue shortfall. “That shortfall ($180,212.73) will negatively impact our school system,” briefed the superintendent. “Now we are saddled with the GADOE revenue short fall which dips by 2% this FY and 3% next FY into funds previously appropriated and anticipated, respectively, for: a) equalization, b) preschool handicapped, c) pupil transportation, d) QBE, e) school nurses and f) tuition for the multi-handicapped. Restraints are already being placed on nearly all budget line items projected for funding by local dollars and now will be placed on other revenue sources,” the superintendent stated. “To secure board support for fully implementing needed restraints, the following recommendations are proposed in an effort to minimize the financial disruption within the school’s recently approved budget for fiscal year 2008-2009: a) decrease travel that is not grant mandated and non-essential, b) delay non-essential operational expenditures, c) eliminate overtime payment requests d) eliminate non-essential trip requests, e) consolidate athletic trips to the maximum extent possible, f) carpool when more that one individual will be traveling to the same location, g) conserve on utility/energy use in all facilities (ensure doors and windows are closed at all times; also, ensure lights and air conditioning units are turned off when not in use, especially at night and on the weekends), h) hold additional duty supplements to a minimum , i) decrease staff compensated by local dollars where possible and when approved, j) assign custodial duties to include cleaning and upkeep of physical fitness rooms, k) use in-house resources as substitutes to cover classes to the maximum extent possible when staff members are unavailable, l) consolidate bus routes where possible upon approval, m) consider force reduction (CFR) if warranted, n) ensure funding source (program element) for reimbursement is reflected on travel requests and that they are approved in advance (otherwise reimbursement requests will not be honored, except for emergency/sick leave), o) obtain central office approval on all purchase requests, p) professional development travel requests will not be approval, except when covered by federal, GADOE or other grant assurance mandates, TAPP students will not be approved for travel other than for TAPP classes, q) extracurricular activity trips (sports, bands, clubs, etc., will be reimbursed with non-public school funds (IAW OCGA 20-2-1075) and at the state-wide travel regulation rate, r) bus drivers will be paid at an agreed upon price when supporting extracurricular activity trip requests, t) credit cards will no longer be used without prior approval, and cards will be promptly returned and signed over to the book keeper by signature, u) Flextime will be used in lieu of overtime to cover unexpected and emergency work demands, v) per diem and travel, lodging and other reimbursement requests must be submitted within 30 days and must be accompanied by receipts (IAW the state-wide travel regulation), w) payment invoices for Woodall program substitutes will not be honored, x) a hiring freeze is imposed effective immediately, y) drop K-5 ISS, z) drop the year book supplement by requiring it to be done during regular duty hours, aa) turn in credit cards, bb) furlough staff members when briefed and approved in advance, cc) and eliminate supporting Pre-k with local funds,” briefed Assistant Superintendent Lindsey as she presented additions to the superintendent’s recommended cost constraint proposal that was approved on August 12.” 17. On the motion of Mrs. Griffin, seconded by Mrs. Marshall, voted unanimously to go into executive session to discuss student and personnel concerns. 18. On the motion of Mr. Smith, seconded by Mrs. Marshall, voted unanimously to return to regular session. 19. On the motion of Mrs. Griffin, seconded by Mr. Smith, voted unanimously to approve the recommended school accountability contract between GADOE and the school system, effective September 10, 2008. 20. On the motion of Mr. Smith, seconded by Mrs. Willis, voted unanimously to approve the dismissal of Sam (Sandy) Mitchell for the good of the school system, effective immediately. 21. On the motion of Mrs. Marshall, seconded by Mrs. Griffin, voted unanimously to approve Kelwin Williams’s resignation request. 22. Action is ongoing in one investigation and will be initiated in another one. The online student concern was investigated, briefed and the action taken was concluded to be appropriate. The principal will contact the staff members awaiting the outcome of one investigation and provide an update. And Asst. Supt. Lindsey will make legal contact about expressed architectural contract construction concerns and provide an update as soon as possible. The food service program supervisor, Thelma Blount submitted Billy Bryant for the School Nutrition Media Award. Recipients will be recognized at the statewide Nutrition Luncheon Program in Macon on Friday, September 26th. School and Talbotton New Era representatives have been invited to attend. 23. On the motion of Mrs. Griffin seconded by Mrs. Marshall, voted unanimously to adjourn. The next work session is scheduled for Monday, October 13, 2008 at 6: 00 PM, and the next regular meeting is scheduled for Tuesday, October 14, 2008 at 6: 00 PM. The meetings will be held at 405 W. Tyler Street in the Board of Education Conference Room. Robert W.
Patrick, Superintendent Sally L. Ferguson, Chairman The Talbot County Board of Education met in a regular session on Tuesday, October 14, 2008, at 6:00 PM with the following members present: Mrs. Sally Ferguson (D-1), Mrs. Marilyn Griffin (D-4), Mr. Albert Smith (D-5), Mrs. Muriel Marshall (D-2) and Mrs. Shamona L. Willis (D-3). 1. Meeting called to order by Mrs. Sally Ferguson, Chair. 2. Moment of silence requested by Mrs. Sally Ferguson, Chair. 3. The Pledge of Allegiance led by Superintendent Robert W. Patrick. 4. On the motion of Mrs. Marshall, seconded by Mr. Smith, voted unanimously to approve the October 14, 2008 agenda. 5. On the motion of Mr. Smith, seconded by Mrs. Marshall, voted unanimously to approve the September 9, 2008 regular meeting minutes and September 26, 2008 emergency called meeting minutes. 6. Principal’s Update (6-12): Mr. Ed Tymes informed the board that the member of the School leadership team attended a GLISI leadership training session October 8-10. The training session focused on increasing teacher performance and building teacher capacity. In addressing both of those concluded needs, emphasis was place on building performance and leadership capacity from within the local school system. This approach appears to pay huge dividends in some instances. As a result, Central has indicated a willingness to embrace such an in-house resource building strategy by its willingness to support and take advantage of the performance learning opportunities offer by GLISI. It was also briefed that PSAT offerings are available online at no cost. This testing initiative is state-sponsored in an attempt to increase students’ SAT scores statewide. Gains were made by students who signed up for and regularly attended study skill and 21CCLC classes. Further, it was announced that Cedric Epps was selected to serve on the State Superintendent’s Student Advisor Board. Congratulations Cedric and the Epps Family. Job well done. 7. Elementary School/PIE Update: Mr. Kenneth D. Bonaparte informed the board that the design team was meeting as scheduled and acting on the school improvement action plan. It was further announced that Mrs. Catherine Walker and Mr. Press Hall were selected as teacher of the month and support staff member of the month for September, respectively. Congratulations. Mr. Bonaparte also announced that PIE committee members also attended the PIE Kickoff at the Columbus Trade and Convention Center on September 5. Central was well represented. In concluding his remarks, Mr. Bonaparte informed the board that the focus marks were still being emphasized and were making progress in spite of the need for continuous progress. 8. Reading First (RF) Program/Instructional Leader Update: Mrs. Gladys Doctrie informed the board that the RF program continues to demonstrate positive learning impacts on our students. In monitoring the progress of students who graduated from the ERF program, it was distinctly apparent that many students were better adjusted and more ready to learn than the majority of the students who were not afforded the ERF learning experience. Yet, the request to fully recognized students for their outstanding learning accomplishments may not be recognized to the extent previously done due to the crippling revenue shortfall the school system is currently facing. However, it is hoped the students’ and staff’s inspiration for learning and teaching, respectively, will be sustained; and we certainly expect it will. 9. Family Connection Partnership (FCP) Update: Mrs. Dorothy Jean Bass, Director, informed the board that the FCP is still working very hard in helping to make more families more independent and self-sufficient. She attended a training session accompanied by the school counselor (Mrs. Brenda Walker) and graduation coach (Mrs. Cynthia Epps), co-site directors of the 21CCLC After School Program. The purpose for attending that training session was an effort to obtain national certification for 21CCLC. Subsequently they attended a 21CCLC training session on administration and accountability. Ms. Flora M. Lindsey joined the above attendees at that session. Mrs. Bass concluded her remarks by announcing that the FCP regular monthly meeting was scheduled for tomorrow at 11:30 AM and that the public was invited. 10. Even Start (ES) Update: Dorothy Bass, speaking on behalf of Alice Johnson, Program Director, announced that the program was still progressing very well. The participating families are learning life skills and appear to be benefiting from them.
11.
On the motion of
Mrs. Griffin, seconded by Mr. Smith, voted unanimously to approve the following
consent agenda items: a) school nutrition program financial report, b) school
system financial report, c) request for payment of purchase orders, bills, etc.,
d) fundraising requests, e) facility requests, f) trip requests, g) school-wide
blood drive for November 3, and h) purchase requests as identified in the agenda
package. Note: As reflected in the agenda package. The band is included with athletic trips. All extracurricular trips will be reimbursed from non-public school funds IAW OCGA 20-2-1075, and the current statewide travel regulation rate. 16. Cost constraint addendum republished from last BOE meeting minutes to ensure wide spread dissemination and to solicit stakeholder input. It was briefed that the “Homestead Tax Relief Grant (HTRG)” drove the recently announced local revenue shortfall. “That shortfall ($180,212.73) will negatively impact our school system,” briefed the superintendent. “Now we are saddled with the GADOE revenue short fall which dips by 2% this FY and 3% next FY into funds previously appropriated and anticipated, respectively, for: a) equalization, b) preschool handicapped, c) pupil transportation, d) QBE, e) school nurses and f) tuition for the multi-handicapped. Restraints are already being placed on nearly all budget line items projected for funding by local dollars and now will be placed on other revenue sources,” the superintendent stated. “To secure board support for fully implementing needed restraints, the following recommendations are proposed in an effort to minimize the financial disruption within the school’s recently approved budget for fiscal year 2008-2009: a) decrease travel that is not grant mandated and non-essential, b) delay non-essential operational expenditures, c) eliminate overtime payment requests d) eliminate non-essential trip requests, e) consolidate athletic trips to the maximum extent possible, f) carpool when more that one individual will be traveling to the same location, g) conserve on utility/energy use in all facilities (ensure doors and windows are closed at all times; also, ensure lights and air conditioning units are turned off when not in use, especially at night and on the weekends), h) hold additional duty supplements to a minimum , i) decrease staff compensated by local dollars where possible and when approved, j) assign custodial duties to include cleaning and upkeep of physical fitness rooms, k) use in-house resources as substitutes to cover classes to the maximum extent possible when staff members are unavailable, l) consolidate bus routes where possible upon approval, m) consider force reduction (CFR) if warranted, n) ensure funding source (program element) for reimbursement is reflected on travel requests and that they are approved in advance (otherwise reimbursement requests will not be honored, except for emergency/sick leave), o) obtain central office approval on all purchase requests, p) professional development travel requests will not be approved, except when covered by federal, GADOE or other grant assurance mandates, TAPP students will not be approved for travel other than for TAPP classes, q) extracurricular activity trips (sports, bands, clubs, etc., will be reimbursed with non-public school funds IAW OCGA 20-2-1075 and at the state-wide travel regulation rate, r) bus drivers will be paid at an agreed upon price when supporting extracurricular activity trip requests, t) credit cards will no longer be used without prior approval, and cards will be promptly returned and signed over to the book keeper by signature, u) Flextime will be used in lieu of overtime to cover unexpected and emergency work demands, v) per diem and travel, lodging and other reimbursement requests must be submitted within 30 days and must be accompanied by receipts IAW the state-wide travel regulation, w) payment invoices for Woodall program substitutes will not be honored, x) a hiring freeze is imposed effective immediately, y) drop K-5 ISS, z) drop the year book supplement by requiring it to be done during regular duty hours, aa) turn in credit cards, bb) furlough staff members when briefed and approved in advance, cc) and eliminate supporting Pre-k with local funds, dd) perform only emergency maintenance, ee) assign identified bus drivers to conduct routine/minor bus maintenance, ff) consolidate administrative positions, gg) eliminate one principal position and hh) consolidate the two assistant superintendent positions and the superintendent position into one superintendent position and a part time (49%) position, thus decreasing the certified central office administrative positions by more than half , thus bringing the central office staff compliant with the 65% direct instruction expenditure mandate as well as holding down indirect instructional cost.” 17. On the motion of Mrs. Griffin, seconded by Mrs. Willis, voted unanimously to go into executive session to discuss student and personnel concerns. 18. On the motion of Mrs. Griffin, seconded by Mrs. Marshall, voted unanimously to return to regular session. 19. On the motion of Mr. Smith, seconded by Mrs. Willis, voted unanimously to approve the following recommended actions as discussed in executive session: a) reduction in pay for staff member who was absence on personal leave w/o advance written approval from the final approval authority, b) reemphasized the need for school administrators to ensure instructors remain in the classroom and teaching from bell-to-bell, thus ensuring continuous teaching and supervising of students, c) flextime is authorized to support emergency and routine facility and bus maintenance requests; nevertheless, non-certified staff members are not allowed to work beyond 40 hours per week, unless advance approval is secured from the superintendent and the employees’ overtime services are reimbursed IAW the Fair Labor Standard Act, d) considered and accepted the corrective action recommended on two middle school staff concerns; one was handled by the grade level administrator and the other was referred to DFCS as required, but with the system’s full support of the teachers timely esponse and action in the referenced incident and finally e) the cost constraint proposal remains under consideration on most human resource issues. 20. It was also board consensus to send
representatives to the upcoming GSBA Legislative Forum and to the GSBA Winter
Conference. Robert W.
Patrick, Superintendent Sally L. Ferguson, Chairman The Talbot County Board of Education met in a regular session on Tuesday, November 11, 2008, at 6:00 PM with the following members present: Mrs. Sally Ferguson (D-1), Mrs. Marilyn Griffin (D-4), Mr. Albert Smith (D-5), Mrs. Muriel Marshall (D-2) and Mrs. Shamona L. Willis (D-3). 1. Meeting called to order by Mrs. Sally Ferguson, Chair. 2. Moment of silence requested by Mrs. Sally Ferguson, Chair. 3. The Pledge of Allegiance led by Superintendent Robert W. Patrick. 4. On the motion of Mrs. Griffin, seconded by Mr. Smith, voted unanimously to approve the November 11, 2008 agenda. 5. On the motion of Mrs. Griffin, seconded by Mrs. Willis, voted unanimously to approve the October 14, 2008 regular meeting minutes. 6. Principal’s
Update (6-12): Mr. Ed Tymes informed the board about the recent leadership
training the school leadership team attended at GLISI. The training session
focused on We had a very good Veteran’s Day Program on Monday. LTC Jose Pizarro was the keynote address. His message was very fitting for the occasion and was well received. Steve Oliver will be joining us as
our new state director effective December 1. We welcome his arrival. Our
school improvement contract with the state requires three monthly 7. Reading First (RF) Program/Instructional Leader Update: Asst. Supt. Flora Lindsey informed the board that the RF program continues to demonstrate positive learning outcomes. The children appear to be learning and they are happy, too. Further, it was revealed that the new reading room was up and operating. Invitations were offered for more volunteer readers. Individuals who are interested in becoming one of our reading volunteers are asked to contact Mrs. KaSonya Powell at 706-665-8579. 8. Alternative School Update (Mr. Jerome Harris): Mr. Harris informed the board that nine students were currently being served, and that four more could, potentially, be joining him at the alternative school in the near future, depending on the outcome of scheduled tribunal hearings. Five special needs students are also being served in the alternative school setting. “Keeping students in school is our mantra this year; and we are working very hard to do just that,” he concluded. 9. Family Connection Partnership (FCP) Update: Mrs. Dorothy Jean Bass, Director, informed the board that the FCP is still working very hard in helping to make families more independent and self-sufficient. Mrs. Bass attended a training session accompanied by the school counselor (Mrs. Brenda Walker) and graduation coach (Mrs. Cynthia Epps), co-site directors of the 21CCLC After School Program. The purpose for attending that training session was an effort to obtain national certification for 21CCLC. The process of achieving that certification will be advanced during the next two weeks when visitors from the certification agency will be visiting our campus. We are well on the way toward reaching that goal and look forward to their visits. Congressman Sanford Bishop was in town last week and stopped by our office to pay us a visit. We gave him a reception, and it was well attended. Upon his departure, he asked us to express his appreciation to the community for their continued support. Mrs. Bass concluded her remarks by announcing that the FCP regular monthly meeting will be cancelled for this month. 10.
Even Start (ES)
Update: Dorothy Bass, speaking on behalf of Alice Johnson, Program Director,
announced that the program was still progressing very well. The participating
11. 21CCLC After School Program Update: Mrs Cynthia Epps and Mrs. Brenda Walker, co-directors. Mrs. Epps informed the board on the progress of the 21CCLC program and the student and parent participation in it. Approximately 200 students are attending daily. Students in attendance are offered enrichment, regular and recovery support. Rituals and character traits are also offered as routine components of the program. Those components significantly contributed to noticeable improvement in student behavior and acceptance of responsibility. A scheduled visit to the Atlanta Civic Center to view the King Tut Exhibit is an example of enrichment experiences 21CCLC offers to our students. We will be journeying to Atlanta on Saturday, November 15, to take advantage of such an experience. The past week, Saturday, November 8, and as part of our Partnership with Voorhees College, approximately 115 of us, band students, parents and school staff members participated in the Voorhees Homecoming Open House. Our visit served as a great learning and enriching experience. We are looking forward to the next visit. 12. On the motion of Mrs. Griffin, seconded by Mrs. Willis, voted unanimously to approve the following consent agenda items: a) school nutrition program financial report, b) school system financial report, c) request for payment of purchase orders, bill, etc., d) fundraising requests, e) facility requests, f) trip requests, g) school-wide blood drive for November 3, and h) purchase requests as identified in the agenda package. d) Date Organization Location Coincide with TCSAA events listed below e) Date
Organization Location f) Date
Organization Destination Note: As reflected in the agenda package. The band is included with athletic trips. All extracurricular trips will be reimbursed from non-public school funds IAW OCGA 20-2-1075, and the current statewide travel regulation rate. 16. On the motion of Mrs. Willis, seconded
by Mr. Smith, voted unanimously to name: 1) the Central High School Gymnasium
in honor of Coach Arthur Miller, 2) the proposed new 17. On the motion of Mrs. Griffin, seconded
by Mr. Smith, voted unanimously to approve Ronnie Wiggins to serve as
construction manager of the proposed new 18. On the motion of Mr. Smith, seconded by
Mrs. Willis, voted unanimously to approve for the superintendent and the board
chair to secure a $500,000.00 loan, to include 19. On the motion of Mrs. Griffin, seconded
by Mr. Smith, voted unanimously to approve Jackie Snellgrove as part time, two
days per week, Youth Apprenticeship 20. On the motion of Mrs. Griffin, seconded by Mr. Smith, voted unanimously to approve budgeting for a 5 to 15 percent reserve fund for next school term. 21. On the motion of Mrs. Griffin, seconded by Mrs. Willis, voted unanimously to approve recognizing the Star Student in an assembly recognition program. 22. On the motion of Mrs. Griffin, seconded by Mr. Smith, voted unanimously to go into executive session to discuss student and personnel concerns. 23. On the motion of Mrs. Griffin, seconded by Mr. Smith, voted unanimously to return to regular session. 24. On the motion of Mr. Smith, seconded by Mrs. Willis, voted unanimously to approve the recommended action to reconcile the $600.00 GLISI reimbursement. 25. It was consensus among board members to posthumously honor Mrs. Lizzie Menefee at the next BOE meeting. 26. On the motion of Mrs. Willis seconded by Mrs. Griffin, voted unanimously to adjourn. The next work session is scheduled for Monday, December 8, 2008 at 6: 00 PM, and the next regular meeting is scheduled for Tuesday, December 9, 2008 at 9: 00 A.M. The meetings will be held at 405 W. Tyler Street in the Board of Education Conference Room. Robert W. Patrick,
Superintendent Sally L. Ferguson, Chairman 1. Meeting called to order by Mrs. Sally Ferguson, Chair. 2. Moment of silence requested by Mrs. Sally Ferguson, Chair. 3. The Pledge of Allegiance led by Superintendent Robert W. Patrick. 4. On the motion of Mrs. Marshall, seconded by Mr. Smith, voted unanimously to approve the December 9, 2008 agenda as amended to include the recognition of the late Lizzie Menefee for distinguished school board support and Mrs. Sally L. Ferguson and Mrs. Marilyn H. Griffin for equally distinguished service on behalf of the boys and girls of Talbot County as board chair and vice board chair, respectively. 5. On the motion of Mrs. Marshall, seconded by Mr. Smith, voted unanimously to approve the November 11, 2008 regular meeting minutes as corrected: “To change Mrs. Muriel Marshall’s attendance status from present to absent for subject meeting. 6. Principal’s Update (K-12): Mr. Kenneth Bonaparte informed the board about the upcoming GAPPS and how it will be used to identify needed improvement areas as well as serve as a baseline for setting desired improvement benchmarks. Report cards will be issued on Thursday, January 8, 2009. Parents and other stakeholders are strongly encouraged to join us in celebrating our students’ achievement as well as supporting us in our efforts of providing each of our students an equal opportunity to satisfy their educational needs. With the receipt of the latest GHSGT results, we had four additional seniors to satisfy their graduation requirement, and we congratulate them. Our PIE committee is still meeting regularly. At our two previous meeting, we selected Ms. Gloria Ramsey as teacher of the month and Mrs. Marian Ford as support person of the month for November and Mrs. Debbie Gibson for teacher of the month and Mr. Terrance Freeman as support person of the month for December, respectively. We are continuing to do our focus walks. Increased emphasis is being given as appropriate and feedback is provided to teachers in a prompt manner as needed. Yet, some teachers are still lagging behind in meeting expected standards. They are strongly encouraged to seek the required help to get in compliance. 7. Alternative Education Program (AEP), 6-12: Mr. Jerome Harris expressed his concern about the current enrollment, 13 students. It was further stated that the 6-12 NOVANET computers were up and running, indicating that the system is fully capable of meeting the educational needs of AEP enrollees. 8. Even Start Program Update: Mrs. Dorothy Bass, speaking on behalf of Mrs. Alice Johnson, informed the board that the Even Start program was doing very well and that the parent participants are really motivated and involved. She further stated that the parent participants are planning a Valentine Day Event as another means of strengthening the program and motivating others to join. 9. Family Connection Partnership (FCP) Update: Mrs. Dorothy Jean Bass, Director, informed the board that the FCP is still working very hard in helping to make families more independent and sufficient. She also respectively thanked our two incumbent board members, Mrs. Sally L. Ferguson and Mrs. Marilyn H. Griffin, who will be concluding their service to the community and the school system at year end. She told them that she was grateful for their assistance and that the FCP and its members would dearly miss them and their staunch support. “You will be missed, but we will keep you in the loop,” she commented. Mrs. Bass concluded her remarks by announcing that the FCP regular monthly meeting will be held next Wednesday, December 17 as scheduled and that the public and its regular members are wholeheartedly invited to join them at 11:30 AM for their Christmas Luncheon. 10. On the motion of Mrs. Griffin, seconded by Mr. Smith, voted unanimously to approve the following consent agenda items: a) school nutrition program financial report, b) SAG Contract, c) request for payment of purchase orders, bill, etc., d) fundraising requests, e) facility requests, f) trip requests, g) trailer for the construction site and one vehicle from SPLOST funds, and g) purchase requests as identified in the agenda package. d)
Date Organization Location Note: As reflected in the agenda package. The band is included with athletic trips. All extracurricular trips will be reimbursed from non-public school funds IAW OCGA 20-2-1075, and the current statewide travel regulation rate. 11. On the motion of Mr. Smith, seconded by Mrs. Griffin, voted unanimously to go into executive session to discuss student and personnel concerns. 12. On the motion of Mrs. Griffin, seconded by Mr. Smith, voted unanimously to return to regular session. 13. On the motion of Mr. Smith, seconded by Mrs. Willis, voted unanimously to authorize the superintendent to take action on the personnel concerns that were investigated, considered, and are pending legal coordination. 14. On the motion of Mrs. Griffin, seconded by Mr. Smith, authorized that Mr. Frederick Cotton be reassigned to the regular school setting in upholding the tribunal's decision which was appealed, and in clarifying its intent of having a separate K-5 alternative school., too. Mr. Cotton's reassignment will be coordinated with Mr. Bonaparte and Mr. Hester for TAPP compliance. The vote was 4-1 and was driven by the desire to provide an age appropriate alternative educational setting for K-5 students. Mrs. Marshall abstained. 15. On the motion of Mrs. Griffin, seconded by Mr. Smith, authorized Principal Tymes to assign Mr. Jerome Harris as 6-12 alternative school lead teacher/supervisor, but the principal will retain administrative and operational responsibility of both components of the AEP . The vote was 4-1. Mrs. Muriel Marshall abstained. 16. On the motion of Mr. Smith, seconded by Mrs. Willis, voted 3-2 to change the alternative education program (AEP) to indicate that both K-5 components (ISS and AEP )will be housed on the regular elementary school site and will be under the administrative and operational control of Mr. Bonaparte. Mrs. Ferguson and Mrs. Marshall abstained. 17. Apparent personal leave, sick leave and tardy improprieties are a grave concern. Administrators have been advised to give this concern increased emphasis. Further, personal leave requests are required to be coordinated with the appropriate grade level administrator. The request must be in writing and submitted in advance to secure the final authority’s approval in advance of the desired departure date. 18. Concerns raised under public remarks will be addressed by the superintendent. Mrs. Stephanie Cotton’s concern will be given the urgency it warrants and will be addressed in writing. Mrs. Rose Mary Kimbrough’s concern was checked out and resolved. She will be advised. Employment concerns were addressed and resolved in accordance with policy. Austerity concerns continue to drive employment actions and the outlook remains apparently bleak. 19. On the motion of Mrs. Griffin, seconded by Mrs. Willis, voted unanimously to adjourn. The next work session is scheduled for Monday, January 12, 2009 at 6: 00 P.M., and the next regular meeting is scheduled for Tuesday, January 13, 2009 at 6: 00 P.M. The meetings will be held at 405 W. Tyler Street in the Board of Education Conference Room. Robert W.
Patrick, Superintendent Sally L. Ferguson, Chairman
Top of the Page 1. Meeting called to order by Mr. Albert Smith. 2. Moment of silence requested by Mr. Albert Smith. 3. The Pledge of Allegiance led by Superintendent Robert W. Patrick. 4. On the motion of Mrs. Marshall, seconded by Mrs. Willis, voted unanimously to approve the agenda, to include the selection of board chair and vice board chair, to including setting the regular meetings dates for 2009, respectively. 5. On the motion of Mrs. Huff, seconded by Mrs. Ryles, voted unanimously to approve Mr. Albert Smith to serve as board chair. 6. On the motion of Mrs. Marshall, seconded by Mrs. Willis, voted unanimously to approve the regular meeting date for the second Tuesday of each month at 6 p.m. in the BOE conference room located at 405 W. Tyler Street. 7. On the motion of Mrs. Ryles, seconded by Mrs. Huff, voted unanimously to approve Mrs. Shamona L. Willis to serve as board vice chair. 8. On the motion of Mrs. Marshall, seconded by Mrs. Huff, voted unanimously to approve the December 9, 2008 regular meeting minutes 9. Principal’s Update (K-12): Mr. Edward Tymes informed the board of the noticeably welcomed news about the increasing number of students who made the principal’s list and honor roll during the first nine weeks and semester, respectively. They will be appropriately recognized. He, further, told the board about the upcoming GAPPS and how it will be used to identify school needed improvement areas as well as serve as a baseline for setting desired improvement benchmarks. Thursday, January 8, was an early release day. Report cards were issued and teachers were available to meet with parents. In discussing the graduation rate, he commented about how students were scheduled to receive extra assistance in preparation for meeting their graduation requirements. The special study skill classes seemingly have made noticeable improvements in the GHSGT and EOT results. 10. Middle School Update (6-8): Mr. Rodney Hester announced that the middle school writing test would be administered on Wednesday, January 21, and the expectations are high. “Improvements were made last year and we expect those gains to continue due to the extra remediation teachers are providing,” he remarked. “Middle school basketball, both boys and girls teams, are doing very well,” he commented. In concluding, he announced that the middle school Valentine Ball will be held from 7 p.m. to 11 p.m. on Saturday, February 6, in the school cafeteria. 11. Elementary School Update: Mr. Bonaparte informed the board about some of the wonderful things the elementary staff is doing to keep students motivated and ready to learn. He additionally informed the board that the Teacher of the Year/Support Personnel of the Year Banquet will be held on April 23, at 6 p.m. in the school cafeteria. Increased participation is encouraged in recognizing this year’s recipients. 12. Reading First Program (RF) Update: Mrs. Gladys Doctrie informed the board about wonderful news she recently received extending an invitation for her and other members of our RF staff to participate in an all-expense paid work session to provide input and help formulate the next edition of the U.S. Department of Education Reading First Sustainability Plan. The plan will consist of not only best practices, but also input and suggestions for making the program even better. Central’s RF Program was the only one in GA invited to attend and participate. Its accomplishments have been noted and appreciated. Congratulations! 13. Alternative Education Program, 6-12: Mr. Jerome Harris informed the board that the ISS referrals have been running low as of late. He also expressed his appreciation for the special need staffing support alternative school students are receiving, although he suggested a hard look be made regarding the alternative school staffing. 14. Even Start Program Update: Mrs. Dorothy Bass, speaking on behalf of Mrs. Alice Johnson, informed the board that the Even Start program was back in session and was continuing to make noticeable progress. 15. Family Connection Partnership (FCP) Update: Mrs. Dorothy Jean Bass, Director, informed the board that the FCP is still working very hard in helping to make families increasingly more independent and self-sufficient. In espousing that it takes a village to raise a child, she appealed to everyone to join in with FCP and do what they can to assist all families. She concluded her remarks by announcing that the FCP regular monthly meeting will be held next Wednesday, January 21 at ll:30 a.m. as scheduled and that the public and regular members are wholeheartedly invited to join them. 16. The following management oversight documents were requested and will be gathered, assimilated and provided ASAP: grants programs, personnel list (e.g. certification type, present position, state salary, local supplements), disbursements, financial report history for the previous 5/10 years, a copy of the present budget, and a list of SPLOST account activities and balance. The superintendent will instruct the staff to make satisfying subject request a top priority. In addition, hard/print copy of the agenda package will resume in February.
17.
On the motion of
Mrs. Huff, seconded by Mrs. Ryles, voted unanimously to approve the following
consent agenda items: a) school nutrition program financial report and
b) school system financial report, c) request for
approval of Mr. Tony Lamar’s leave request as discussed
providing his classes are
covered by in-house staffing during his absence and that no expense be incurred
by the school system) , d) request for
payment of purchase orders, bill, etc., e) fundraising requests, f) facility
requests, g) trip requests, h) bus stop lights, i) request to move the bus lift,
j) request for bus shop support, four hours per day, request for alarms,
cameras, locks and fire extinguishers to be serviced, k) request to replace the
alarm box in the Pre-K and Head Start areas, l) authorized Mrs. Minnie Smith to
temporarily assist in preparing for the upcoming state bus inspection, m) Mrs.
Doctrie’s academic recognition request and n) authorized board members to attend
the: 1) GSBA Summer Conference, 2) the NSBA Winter Conference and 3) other
official training sessions as desired. Note: As reflected in the agenda package. The band is included with athletic trips. All extracurricular trips will be reimbursed from non-public school funds IAW OCGA 20-2-1075, and the current statewide travel regulation rate. 18. On the motion of Mr. Smith, seconded by Mrs. Ryles, voted unanimously to go into executive session to discuss student and personnel concerns. 19. On the motion of Mrs. Willis, seconded by Mrs. Marshall, voted unanimously to return to regular session. 20. On the motion of Mrs. Willis seconded by Mrs. Marshall, voted unanimously to approve the recommended tribunal resolution for Ms. Flora M. Lindsey. 21. Mr. Jerome C. Harris, Mrs. Muriel Marshall and Mrs. Elaine Stubbs met with the board in executive session. Their remarks were heard and are under advisement. In addition, an official investigation into a parental concern regarding seemingly inappropriate instructional remarks is ongoing. 22. On the motion of Mrs. Ryles, seconded by Mrs. Willis, voted unanimously to adjourn. The next work session is scheduled for Monday, February 9, 2009 at 6: 00 P.M., and the next regular meeting is scheduled for Tuesday, February 10, 2009 at 6:00 P.M. The public is invited to attend. Robert W. Patrick, Superintendent
Albert Smith, Chair 1. Meeting called to order by Mr. Albert Smith, Chair. 2. Moment of silence requested by Mr. Albert Smith, Chair. 3. The Pledge of Allegiance led by Superintendent Robert W. Patrick. 4. On the motion of Mrs. Marshall, seconded by Mrs. Willis, voted unanimously to approve the agenda as amended for Mr. Slade Johnson to request a support letter from the board for realigning the county’s technical college service area. The request was taken under advisement. 5. On the motion of Mrs. Willis, seconded by Mrs. Marshall, voted unanimously to approve the January 13, 2009 regular meeting minutes as corrected in paragraph 17, item c (to read: … providing his classes are covered by in-house staffing during his absence and that no expense be incurred by the school system.) and correcting the paragraph numbers from 18-22. 6. Principal’s Update (K-12): Mr. Edward Tymes informed the board of the noticeably welcomed news about the Star Student, Iesha James. Iesha will be recognized for her academic accomplishment at the Star Student Banquet. Mr. Clifton White, the star teacher will also be honored. The banquet is scheduled to be held in the cafeteria at 6: p.m. on Thursday, February 26. Further, Mrs.Wondalyn Cotton and Mrs. Lillian Dillingham were selected as Teacher of the Month and Support Person of the Month for February, respectively. Congratulations to each of the above winners for their outstanding performance and accomplishments. Principal Tymes also told the board about the ongoing GAPSS visit and how it got off to an excellent logistical start. Our efforts to ensure students do well on the writing retest are centered on a safety net where students are pulled out and provided intense remediation on expository writing. Students needing this safety net support will be offered seven sessions before taking the retest. Selected juniors and seniors are scheduled for a job shadowing tour at the Department of Labor in Columbus on February 17. The tour offers our students a wonderful learning experience. March 16-20 will be observed as intersession week. Remediation will be offered throughout the week. Support will be offered to all students attending school during that time, and they are encouraged to do so. Upon return to school on Monday, March 23, the GHSGT will start. “And we are expecting great results,” he concluded. 7. Middle School Update (6-8): Mr. Rodney Hester announced that the middle school girls and boys basketball teams won the championship Saturday. The tournament was hosted at Central. The girls beat the Brookstone Cougars and the Boys beat the Stewart Quitman Knights. Congratulations! Mr. Hester further stated with joy and enthusiasm that four of his players and Central’s athletes received and signed full football scholarships offers to attend Fort Valley State University and are expected to have a meaningful and productive impact on the Wildcats record next season. The student athletes receiving and signing (pin to paper) the scholarship offers were: 1) Germanuel Baldwin, Stantavious Hall, Jaborey Jenkins and Marquavious Trice. Mr. Hester further announced that two of the four scholarship signees, Stantavious Hall and Marquavious Trice, were also selected and will be playing in an arena football game between Alabama and Georgia high school athletics on February 22 at the Columbus Civic Center starting at 4: 00 p.m. Local support of our athletes is encouraged. 8. Alternative Education Program, 6-12: Mr. Jerome Harris informed the board that the alternative school had 13 students assigned. He also expressed his appreciation for staffing support alternative school students are receiving from the school staff, although he appealed to the board for a change to be made in the student code of conduct for alternative school students. Without a revision in policy to include the suggested change, it was revealed that there is no tangible benefit for alternative school students to behave appropriately since there is currently no provision to ensure consequences are progressively imposed. 9. Management oversight documents reflected in items 17-1 through 20-25 of this months’ agenda package are provided as requested, except for controlled invoices and disbursement receipts which will be made available upon request.
10.
On the motion of
Mrs. Huff, seconded by Mrs. Ryles, voted unanimously to approve the following
consent agenda items: a) school nutrition program financial report, b) school
system financial report, c) purchase requests: 1) install and wire bus shop and
2) computer cartridges, etc., d) request for payment of purchase orders, bill,
etc., e) fundraising requests, f) facility requests and g) trip requests. Note: As reflected in the agenda package. The band is included with athletic trips. All extracurricular trips will be reimbursed from non-public school funds IAW OCGA 20-2-1075, and the current statewide travel regulation rate. 11. 21st Century Community Learning Center (21CCLC) Update: Mrs. Brenda Walker and Mrs. Cynthia Epps, co-directors. Mrs. Epps informed the board that the 21st CCLC after school program is doing very well and has an average daily attendance between 150 to 200 students. Mrs. Epps concluded her remarks by asking for approval of a trip request to take the 21st CCLC students to LaGrange to observe a program Troup County sponsors annually in honor of Black History Month. 12. On the motion of Mrs. Marshall, seconded by Mrs. Willis, voted unanimously to go into executive session to discuss student and personnel concerns. 13. On the motion of Mrs. Huff, seconded by Mrs. Ryles, voted unanimously to return to regular session. 14. On the motion of Mrs. Huff, seconded by Mrs. Marshall, voted unanimously to have a called meeting at 6: 00 p.m. on Thursday, February 19, 2009, to discuss a student issue with Principal Bonaparte and to get and consider his input for following through on the plan for resolving the concern as was previously proposed and agreed upon. The superintendent will also meet with Mr. Bonaparte tomorrow morning to discuss how the agreed upon plan will be implemented, monitored and carried out. Mr. Jerome Harris’ personnel concern will be addressed and considered upon receipt of the referenced audit report. Further, Mr. Michael Ryles’ duty title and responsibilities will also be considered and acted upon during the planned called meeting next Thursday. 15. On the motion of Mrs. Huff, seconded by Mrs. Ryles, voted unanimously to adjourn. The next work session is scheduled for Monday, March 9, 2009 at 6: 00 p.m. and the next regular meeting is scheduled for Tuesday, March 10, 2009 at 6: 00 p.m. The public is invited to attend. Robert W. Patrick, Superintendent
Albert Smith, Chair 1. Meeting called to order by Mr. Albert Smith, Chair. 2. Moment of silence requested by Mr. Albert Smith, Chair. 3. The Pledge of Allegiance led by Superintendent Robert W. Patrick. 4. On the motion of Mrs. Huff, seconded by Mrs. Marshall, voted unanimously to approve the agenda. 5. On the motion of Mrs. Marshall, seconded by Mrs. Huff, voted unanimously to approve the February 10, 2009 regular meeting minutes and the February 19, 2009 called meeting minutes as corrected. 6. Principal’s Update (K-12): Mr. Edward Tymes informed the board on news about the Star Student/Star Teacher Banquet. The banquet was held Thursday, February 26. Iesha James was recognized for her academic accomplishments as the Star Student and Mr. Clifton White was honored as the Star Teacher. Congratulations, again, to each of them for their outstanding performance and accomplishments. Principal Tymes also told the board about the results of the recently completed GAPPS (GA Assessment of Performance on School Standards) visit. He expressed satisfaction with the results and noted that it identified three areas of focus for improvement, and that they will be pursued: a) professional learning, b) rigor and c) vertical and horizontal alignment. “Our efforts to ensure students do well on the writing retest,” he stated, “centers on a safety net where students are pulled out of some of their regular classes and are provided intense remediation on expository writing.” Students needing this safety net support will be offered seven session before taking the retest. He further stated that selected juniors and seniors attended a job shadowing tour at the Department of Labor in Columbus on February 17. The tour offered the students a wonderful learning experience. March 16-20 will be observed as intersession week. Remediation will be offered throughout the week. Support will be offered to all students attending school during that time, and they are encouraged to do so. Upon returning to school on Monday, March 23, the GHSGT will start. “And we are expecting great results,” he concluded. 7. Middle School Update (6-8): Mr. Rodney Hester informed the board of his disappointment in the 8th grade writing test results. To that end, he has already met with teachers not only to ensure additional instructional assistance is offered, but also to make sure students understand the importance of the test taking efforts they are encouraged to expend on the upcoming CRCT. He also announced that Marquavious Trice and Stantavious Hall, two of Central’s four scholarship signees were not only selected, but played in the first arena football game between Alabama and Georgia high school athletes on Sunday, February 22 at the Columbus Civic Center. Both, Marquavious and Stantavious, turned in stellar performances, catching a 50 yard touchdown pass and making jarring defensive tackles, respectively. Congratulations! In concluding, he expressed joy and pleasure in repeating that the middle school boys and girls won basketball championship in their respective categories, and offered a well-deserved congratulations to both teams. Then he asked for and received favorable consideration of a trip request to take both teams to a luncheon in Columbus on Wednesday, March 18. 8. Pre-K-5/PIE/ERF: Mr. Bonaparte briefed the board about his assessment of the noticeable, and apparently significant, value of the ERF program. He told the board that students transitioning from Pre-K to Kindergarten are much better prepared and ready to learn now. To that end, he stressed the need for teachers to attend the ERF training session on March 17-19 on-site, and this summer, July 14-19, in Cincinnati, OH. He also told the board that Mrs. Barbara Dawson is scheduled to accompany students to Columbus High School this weekend to participate in the mathematics bowl. He further stated that Mrs. Edna Dozier and Ms. Ka’Sonya Powell were selected for Teacher of the Month and Support Person of the Month for March 2009, respectively. Congratulations! “This year the Incredible Kids Day will be celebrated the week before the CRCT begins,” he remarked. “We want to make sure our students are excited and charged up to do their best when that time comes.” In closing, he announced that this year’s Teacher of the Year and Support Person of the Year Banquet is scheduled for Wednesday, May 6 at 6 p.m. in the school cafeteria. Everyone is encouraged to come out and help us recognize and honor our best. 9. The Reading First: Mrs. Gladys Doctrie, director. As in the past, Mrs. Doctrie continues to rave about the progress the students are making in the RF program. She also spoke very favorably of RF instructional staff, too. “They continue to stay focused and take each training session seriously. That demonstrated seriousness is benefiting both students and staff alike. “The students are learning and the teachers are inspired by their results,” she remarked. “A pizza party is, therefore, definitely in order, and we hope the board will approve our request for it.” 10. Alternative Education Program, 6-12: Mr. Jerome Harris informed the board that the alternative school had 16 students assigned, an increase of three students since the previous month. Of the 16 students, the gender breakdown is 11 males and five females, and five of the students are second or third time returnees. They all love Mrs. Brenda Perryman. Mrs. Perryman is a special service consultant who stops by to brief and interact with our students weekly. We value and appreciate her support. “The investigation into the former charter expenditures is ongoing,” he concluded. 11. Family Connection Partnership (FCP): Mrs. Dorothy Bass, director, briefed the board on the program’s continued progress. In addition to announcing that 19 students are scheduled to take the upcoming SAT at Central, she also told the board about the recently completed trip12 students took to Camilla, Georgia (Mitchell County) as part of one of FCP’s youth leadership initiatives. The trip was a forward-looking and refreshing experience for the participants. In regards to the community work ready initiative (CWRI), she asked that attendees speak up and encourage local citizens to contact Cynthia Epps so they can be scheduled to take the CWRI proficiency test. In concluding, she announced that the next FCP regular meeting is scheduled for Wednesday, March 18 at 11:30, and invited the public to attend. 12. 21st Century Community Learning Center (21CCLC) Update: Mrs. Cynthia Epps and Mrs. Brenda Walker, co-directors. Mrs. Epps briefed the board on current status of the program. First, she told them that the ADA is still between 165 and 175 students, with an enrollment of 200. She also continues to express complete and full support of the program and the value it offers to our students in experiences they gain beyond the classroom and the county. She concluded her remarks by telling the board, for example, that the 27 students and staff who participated had a richly rewarding and culturally meaningful experience in Troup County two weekends ago, February 28, when they attended the Black History Month program which is sponsored annually by local students. She concluded her remarks by thanking the board for their continued support and by encouraging parents to take advantage of the remaining slots that are still available to students. 13. The following requests have been completed or are in process of being completed: a) management oversight documents, b) tribunal history over the past five years, c) page 69 of the March 10, 2009 BOE agenda package, d) update on the SPLOST funds and expenditures e) an update on the capital outlay/construction/facility plan, f) make reservation for board member(s) to attend the GSBA training session on Saturday, March 14 and g) check the condition of the vehicle under consideration, and was previously identified, for purchase to satisfy existing transportation needs. Finally, the referenced called meeting is contingent upon the receipt of EPA/EPD school site impact studies and the board’s desire. Mr. Wiggins is the point of contact. 14. On the motion of Mrs. Marshall, seconded by Mrs. Ryles, voted unanimously to approve the following consent agenda items: a) school nutrition program financial report, b) school system financial report, c) purchase requests as discussed, d) request for payment of purchase orders, bill, etc., e) fundraising requests, f) facility requests and g) trip requests. d)
Date Organization Location Note: As reflected in the agenda package. The band is included with athletic trips. All extracurricular trips will be reimbursed from non-public school funds IAW OCGA 20-2-1075, and the current statewide travel regulation rate. 15. On the motion of Mrs. Huff, seconded by Mrs. Marshall, voted unanimously for Mr. Ronnie Wiggins to continue working for the next few months (June 30, 2009) in mitigating the elementary school site (and after being challenged about the propriety of taking the matter into executive session for addition discussion). 16. On the motion of Mrs. Willis, seconded by Mrs. Marshall, voted unanimously to go into executive session to discuss student and personnel concerns. 17. On the motion of Mrs. Marshall, seconded by Mrs. Ryles, voted unanimously to return to regular session. 18. On the motion of Mrs. Marshall, seconded by Mrs. Huff, voted unanimously to approve the superintendent’s contract non-renewal recommendation on the following personnel for school year 2009-2010: a) Flora M. Lindsey, b) Reginald Spence, c) Jody Hale and d) Earl Barfield. 19. On the motion of Mrs. Ryles, seconded by Mrs. Willis, voted unanimously to approve the superintendent’s contract renewal recommendation on the following administrative staff members for school year 2009-2010: a) Edward Tymes, b) Rodney Hester, c) Kenneth Bonaparte and d) Tannette Saunders (49%). 20. On the motion of Mrs. Willis, seconded by Mrs. Marshall, voted unanimously to approve the superintendent’s contract renewal recommendation on the following certified staff members, including ERF) for school year 2009-2010: a) pre-kindergarten-K5: 1) Andrea Lauzon, 2) Synitra Horton, 3) Adrienne Cheney, 4) Masooma Hasan, 5) Cheryl Barfield, 6) Catherine Walker, 7) Amber McDowell, 8) Wondalyn Cotton 9) Edna Dozier, 10) Gloria Ramsey, 11) MaRhonda Towns, 12) Ann Weaver, 13) Sallie Nelson, 14) Debbie Gibson, 15) Henry Jackson, 16) Darlene Rucker, 17) Barbara Dawson, 18) Joyce Biggs, 19) Denise Walters, 20) Gladys Doctrie, 21) and 22) Tony Lamar, b) middle school: 1) Steven Chambers, 2) Daphne Mathis, 3) Jane Towns, 4) Nathaniel Lippitt, 5) Regina Leonard, 6) Sara Street, 7) Lavinia Wade, and 8) Kimberley Hatcher, c) high school: 1) Gladwyn Davis, 2) Daphne Michael, 3) Leticia Cook, 4) Calvin Epps, 5) RaEll Foster, 6) Brenda Martin, 7) Clayton Teat, 8) Joy Snellgrove, 9) Clifton White, 10) LeeRoy Fountain, 11) Gertrude Huff (49%), 12) Walter Emory, 13) Robert Jones, 14) Brenda Walker, 15) Cynthia Epps, 16) Carol York, 17) Annie Coleman, and 18) Brenda Horne, e) Early Reading First (ERF) : 1) Vernecia Lamar-Derico, 2) Elsa Bisset, 3) Norma Hood, 4) Natasha Guadalupe, 5) Angela Thomas and 6) Gaytha Harris (program coordinator, under contract services), f) extra curricular activities: 1) Andrew Hall: varsity football, track and boys basketball, 2) Clatyon Teat: varsity football and middle school basketball, 3) Anthony Patrick: varsity football, 4) Fred Cotton: middle school football and basketball, 5) Calvin Epps: varsity volleyball, track and girls basketball, 6) Gloria Ramsey: varsity volley, track and girls basketball, 7) TBA: girls middle school basketball and varsity cheerleaders, 8) Leticia Cook: varsity cheerleaders, 9) RaEll Foster, middle school cheerleaders, and 10) Clifton White: varsity football. 21. On the motion of Mrs. Marshall, seconded by Mrs. Willis, voted unanimously to approve the superintendent’s recommendation to dismiss a) Tyrome Garnett and b) Allen Dwyer for the good of the system; and effective tomorrow, Wednesday, March 11, 2009. 22. On the motion of Mrs. Huff, seconded by Mrs. Marshall, voted (4 to 0) to approve the superintendent’s recommendation to promote Michael Ryles to the position of maintenance supervisor effective tomorrow, Wednesday, March 11, 2009. Mrs. Joretha Ryles abstained. 23. On the motion of Mrs. Huff, seconded by Mrs. Ryles, voted unanimously to approve the superintendent’s recommendation of the following resignation requests: a) David Davidson (retroactive December 31, 2008) b) Minyon Thornton, c) LTC Jose Pizarro and c) Waltina Hughley, effective at the end of the school term, respectively. 24. On the motion of Mrs. Ryles, seconded by Mrs. Huff, voted unanimously to approve the superintendent’s recommendation on the retirement of Mary Nell Podgorny, effective at the end of the school term. Congratulations! Note: Contract offers are contingent upon current certification and TAPP participation as required, and ERF staff positions are contingent upon grant sustainability and renewal. Additionally, other certified contract offerings are contingent upon litigation IAW FDA, and all other personnel are retained unless otherwise notified, and in writing. 25. On the motion of Mrs. Ryles, seconded by Mrs. Huff, voted unanimously to adjourn. The next work session is scheduled for Monday, April 13, 2009 at 6 p.m. and the next regular meeting is scheduled for Tuesday, April 14, 2009. The public is invited to attend. Robert W. Patrick, Superintendent
Albert Smith, Chair 1. Meeting called to order by Mr. Albert Smith, Chair. 2. Moment of silence requested by Mr. Albert Smith, Chair. 3. The Pledge of Allegiance led by Superintendent Robert W. Patrick. 4. On the motion of Mrs. Willis, seconded by Mrs. Ryles, voted unanimously to approve the agenda as changed. 5. On the motion of Mrs. Huff, seconded by Mrs. Marshall, voted unanimously to go into executive session to hear a legal update from the school attorney. 6. On the motion of Mrs. Marshall, seconded by Mrs. Willis, voted unanimously to return to regular session. 7. The legal update presentation was accepted and the superintendent will ensure outstanding personnel action is administered, including the appropriateness of HB 455 for non-renewal notifications.
8.
On the motion of
Mrs. Marshall, seconded by Mrs. Willis, voted unanimously to approve the March
10, 2009 regular meeting minutes with the following corrective addendum item: 9. Principal’s Update (K-12): Mr. Edward Tymes informed the board on the excellent news about the state-wide Academic Merit Award recognition earned by two of our outstanding juniors, rising seniors, Frelaisha Cotton and Marcol Harvey. Both were ranked with in the top 5 percent of their peers. Congratulations and keep up the outstanding work! Francis Willard Chapter #400 of the Order of Easter Star continues to support education. They recently made a $200.00 donation in support of the prom committee, which continues to sponsor the tradition-rich Junior/Senior Prom. In concluding, he announced to the board that the 2009-2010 Parent-Student Handbook revision will have recommended changes that will possibly improve the disposition of Code 006, fighting. “It is an item that continues to be contentious,” he remarked. 10. Middle School Update (6-8): Mr. Rodney Hester informed the board of his staff’s ongoing support intervention to assist student with the upcoming CRCTs. To that end, he met with teachers and scheduled additional instructional assistance for students. He is also emphasizing how important it is for students to understand the importance of doing well on their CRCTs. In addition, he shared game action photos of Marquavious Trice and Stantavious Hall, two of Central’s four scholarship signees, who were selected and played in the first arena football game between Alabama and Georgia. 11. Pre-K-5/PIE/ERF: Mr. Bonaparte briefed the board about his assessment of the noticeable, and apparently significant, value of the ERF program. He told the board that students transitioning from Pre-K to Kindergarten are much better prepared and ready to learn now. To that end, and of equal significance, he stressed the need for teachers to attend the RF training session this summer, July 14-19, in Cincinnati, OH. Teachers and coaches are to be congratulated on the success of the program. They performed beautifully. He also told the board that Mrs. Barbara Dawson accompanied students to Columbus High School recently to participate in a Mathematics Bowl. Some of our parents also accompanied the students. It was announced that the educational outing was a total success. Both students and parents alike were fully impressed, and are looking forward to repeating the learning experience next year. “This year the Incredible Kids Day will be celebrated the week before the CRCT begins,” he further remarked. “As we have gone that extra mile to motivate our students to put their best foot forward during this time of the year, we again, and as in the past, want to make sure our students are excited and charged up about doing their best this year, too.” In closing, he announced that this year’s Teacher of the Year and Support Person of the Year Banquet is scheduled for Tuesday, May 5 at 6 p.m. in the school cafeteria; and it will be better than last year. You will not want to miss it. Everyone is encouraged to come out and join us in recognizing and honoring our best. The cost is $10.00. 12. The Reading First: Mrs. Gladys Doctrie, director. In making a comparison between pre- and post-ERF students entering kindergarten, Mrs. Doctrie continues to rave about the progress noted in students entering the RF program. She also spoke very favorably of RF instructional staff, too. Again, and continuing to stay focused and take each training session seriously, she stated that the RF staff are highly motivated and enthusiastic about helping students meet and master basic learning skills. “Based on recent assessment data, I feel very good about our chances of making increased improvement,” she remarked. 13. Alternative Education Program, 6-12: Mr. Jerome Harris informed the board that the alternative school had 17 students assigned, an increase of four students since the previous month. In addition, he expressed his enthusiasm about the positive learning potential students are now afforded through the use of the online OdysseyWare learning program. “It is site-flexible and student-friendly, decreasing many former limitations challenging students seeking to recover courses required for graduation, he concluded. 14. Family Connection Partnership (FCP): Mrs. Dorothy Bass, director, briefed the board on the program’s continued progress. She also highlighted the importance of the recently Voorhees pilgrimage in which the City of Talbotton, Saint Phillips Methodist Church and the CEHS Band participated. Participating in the pilgrimage was a wonderful learning experience for those who took advantage of the opportunity and came out and shared the rich heritage of a local icon and educational pathfinder, trailblazer. In concluding, she announced that the next FCP regular meeting is scheduled for Wednesday, April 15 at 11:30, and invited the public to participate in the Student Attendance Protocol Committee meeting that will be chaired by Chief Judge John D. Allen, Superior Courts, Chattahoochee Judicial Circuit. 15. 21st Century Community Learning Center (21CCLC) Update: Mrs. Cynthia Epps and Mrs. Brenda Walker, co-directors. Mrs. Epps briefed the board on current status of the program. The program is still providing outstanding educational support assistance to enrollees. We are also fully embracing and supporting the Voorhees Connection. They are serious about keeping the connection going, and we are, too. Further, with the addition of the OdysseyWare online instructional program, increased recovery offerings will be available to more students, and at an affordable cost. “We thank the board for their support and encourage students to take advantage of this wonderful online learning opportunity,” she concluded. 16. Items in paragraph 18 of the March 10, 2009 regular meeting minutes were addressed; however, the five year tribunal history request is still being worked.
17.
On the motion of
Mrs. Willis, seconded by Mrs. Marshall, voted unanimously to approve the
following consent agenda items: a) school nutrition program financial report, b)
school system financial report, c) purchase requests as discussed: 1 vehicle,
2) $5,818.00 school bus tire PR, d) Mrs. Shamona L. Willis and Mrs. Muriel
Marshall as GSBA delegates , e) Georgia Teacher Evaluation Program, f) Federal
Grant applications: 1) Title I-A Improving Academic, 2) Title I-BI Reading
First, 3) Title II-A Improving Teacher Quality, 4) Title IV-A Safe and Drug
Free,5) Title VI-B Rural and Low Income, 5) IDEA Flowthrough, 6) IDEA Preschool,
7) CTAE Program, 8) Extended Day, 9) AG Extended Day, 10)
Apprenticeship, 11) Middle School Support, 12) Perkins IV-Education and Career
partnership, Perkins IV Program Improvement, CTAE Supervisor (Supervision), g)
instrument repair, h) computers, i) $9,800.00 GEC survey PR, j) $740.00 pest
control PR, k) summer school food program, l) request for payment of purchase
orders, bill, etc., m) fundraising requests, n) facility requests o) trip
requests and p) summer school food program, June 1-26, 2009. 18. On the motion of Mrs. Huff, seconded by
Mrs. Ryles, voted unanimously to go into executive session to discuss student
and personnel concerns. 20. On the motion of Mrs. Marshall, seconded by Mrs. Ryles, voted unanimously to approve the superintendent’s recommendation of the following resignation requests: a) Jody Hale, b) Reginald Spence and c) Earl Barfield, respectively, effective at the end of the school term and b) the retirement of : 1) Mrs. Willie D. Neal, 2) Mrs. Mary Nell Podgormy and 3) Dorothy Owens for their storied tenure in enriching the lives of many of our students. Congratulations and God’s speed! 21. On the motion of Mrs. Willis, seconded by Mrs. Marshall, voted unanimously to approve the superintendent’s recommendation to hire: 1) Dennis Collier as a substitute worker and 2) Willie James Trice as a part-time worker. 22. Concerns raised by ERF personnel was
reviewed and considered. The superintendent will reconcile subject staffing,
policy and governance issues. 23. On the motion of Mrs. Marshall, seconded by Mrs. Ryles, voted unanimously to adjourn. The next work session is scheduled for Monday, May 11, 2009 at 6 p.m. and the next regular meeting is scheduled for Tuesday, May 12, 2009. The public is invited to attend. Robert W. Patrick, Superintendent
Albert Smith, Chair 1. Meeting called to order by Mrs. Shamona L. Willis, Vice Chair. 2. Moment of silence requested by Mrs. Shamona L. Willis, Vice Chair. 3. The Pledge of Allegiance led by Superintendent Robert W. Patrick. 4. On the motion of Mrs. Ryles, seconded by Mrs. Huff, voted unanimously to approve the meeting agenda. 5. On the motion of Mrs. Willis, seconded by Mrs. Ryles, voted unanimously to approve the April 14, 2009 meeting minutes and the May 4, 2009 called meeting minutes. 6. Principal’s Update (K-12): Mr. Edward Tymes informed the board on the excellent and very successful Teacher of The Year/Personnel of The Year Program. It was held Tuesday, May 5th in the cafeteria and was well-attended. The media coverage was very good, too. “Newspaper and television coverage was superb, including the television interviews,” he commented. Similar excitement was generated upon hearing his announcement about our two PAGE ONE candidates, Iesha James and Keniece Adams who represented Central in the areas of General Scholarship and Career and Technology, respectively. The trifecta school yearbook team of KaSonya Powell, Torrence Freeman and Lenora Adams-Horton (PFH, Inc) appears to have captured the hearts and souls of all who have seen their latest publishing feat. In addition to depicting students and staff activities in color and in person from cover-to- cover and from front-to-back, this year’s year book appears to be a knock out from start to finish. Our thanks go out to this year’s yearbook staff for a truly outstanding and profession publishing job. Principal Tymes further stated that it will be quite busy from now until school closing. “A lot of things are going on and we have to complete all tests and get our students ready for graduation,” he remarked. Also refreshing and equally beneficial were the principal’s comments about the GHSGTs retakes being considered/counted toward meeting AYP, beginning this summer. This change will significantly improve our graduation rate since AYP will be adjusted accordingly. In addition to his concluding remarks, Principal Tymes presented proposed changes to the Student-Parent Handbook in an effort to help facilitate improvement in student behavior and the school environment. 7. Middle School Update (6-8): Mr. Tymes, speaking of behalf of Mr. Hester, briefed that the middle school students and teachers are getting ready for school closing and their upcoming graduation ceremony on Thursday, May 26 at 6 p.m. in the cafeteria. It was also announced that both Cedric Epps and Gemanuel Baldwin were region runner ups in the discus and shot-put events respectively, and Germanuel also placed 5th in the State AA shop-put event. In addition, the following athletics placed as indicated during the girls region track meet: a) Keandra McCrary placed 5th in high jump, b) Danielle Glass placed 4th in long jump, c) Keandra McCrary placed 4th in the 400 meter dash, d) Mercedas King placed 9th in the discus, e) Aquave Baldwin placed 8th in the discus, f) Trenesia Jackson placed 8th in the 800 meter run, g) Danielle Glass placed 4th in the triple jump, h) Tabitha Sparks placed 6th in the triple jump, and i) Glass, Sparks, King and McCrary placed 6th in the 4 X 100 relay. Congratulations! 8. Pre-K-5/PIE/ERF: Mr. Bonaparte briefed the board about noticeable and significant, value of the ERF program. He told the board that students transitioning from Pre-K to Kindergarten are much better prepared and ready to learn now. To that end, and of equal significance, he stressed the need for teachers to attend the RF training session this summer, July 14-19, in Cincinnati, OH. In closing, he announced that this year’s Teacher of the Year and Support Person of the Year Banquet and PIE annual banquet went very well and were apparently enjoyed by everyone. 9. The Reading First Program: Mrs. Gladys Doctrie, director. Mrs. Doctrie continues to rave about the progress noted in students entering the RF program. She also spoke very favorably of RF instructional staff, too. Again, and continuing to stay focused and take each training session seriously, she stated that the RF staff are highly motivated and enthused about helping students meet and master basic learning skills. “Based on recent assessment data, I feel very good about our chances of making increased improvement,” she remarked. 10. The Early Reading First (ERF) Program: Mrs. Gaytha Harris, coordinator. Mrs. Harris provided the board an updated summary of the ERF program. The summary highlighted the apparent gains of pre-k students. The pre-k day was held on May 11 and an ERF dinner dialogue meeting was also held earlier in the month. Other upcoming ERF events include the Spring Retreat and annual training July 20-24. Board members were invited to attend that event. The cooperative agreement among Head Start, Even Start and pre-k was completed, including the use of the HATCH system which is scheduled to be installed next Monday. It was also announced that Ms. Pilla Parker from ED will visit the site tomorrow and an update of that visit will be provided at the next regular board meeting on June 9th. The Parents As Teachers (PAT) program officially kicked off in February and as of today, 59 out of 72 parents (81.94 %) have participated in a personal visit, consisting of a parent educator, parent and a child. The PAT sessions last for 45 minutes and parents are given a book to re-read to the child multiple times during the month. Finally, Mrs. Harris announced that ERF participation during the summer will be conducted IAW the ERF grant and as coordinated with local entities 11. Alternative Education Program, 6-12: Mr. Jerome Harris informed the board that the alternative school had 17 students assigned and that things appear to be leveling off now with only two more weeks of school. In addition, he expressed with enthusiasm the May 21st upcoming visit of Jerry Randolph, GADOE Alternative School Director. “If you have any questions to ask him about the alternative school or its policies, please come by and visit with him,” he concluded. 12. Family Connection Partnership (FCP): Mrs. Dorothy Bass, director, briefed the board on the program’s continued progress. FCP conducted its last SAT on Saturday, May 8. Two of the students administered were from Central. I would also like to thank Elane Gillespie, who represented Congressman Sanford Bishop, by attending Central’s Teacher of the Year/Person of the Year Banquet and presenting plaques to all recognized recipients, including the Teacher of the Year, Dr. RaEll Foster and the Support Person of the Year, Mrs. Marian Ford, respectively. We offer our sincere congratulations to both of them for their continuous support and outstanding contributions to our children. FCP will also be coordinating and working with the summer workforce investment program for many of our children. Mrs. Leticia Cook has agreed to academic portions of the program. Participating students will be getting paid and attending school a portion of the day throughout the six week period. In concluding, she announced that the next FCP regular meeting is scheduled for Wednesday, May 20 at 11:30, and invited the public to participate. 13. 21st Century Community Learning Center (21CCLC) Update: Mrs. Cynthia Epps and Mrs. Brenda Walker, co-directors. Mrs. Epps briefed the board on current status of the program. She further emphasized the program is moving right alone in its effort to become a national certified after school program. The program will also operate from 8 a.m. to 2 p.m., starting Monday, June 1 through Friday, July 10. Students are encouraged to enroll. In closing, Mrs. Epps, put on another hat and announced that the work ready community program will be administering its certification examination, starting at 9 a.m. on Thursday, May 21. The community is encouraged to participate. Gifts will be given to participants. 14. On the motion of Mrs. Willis, seconded by Mrs. Marshall, voted unanimously to approve the following consent agenda items: a) school nutrition program financial report, b) school system financial report, c) purchase requests as discussed, d) County Extension Coordinator’s contract renewal signing e) ERF PR requests, f) request for payment of purchase orders, bill, etc., g) fundraising requests, h) facility requests and i) trip requests. d)
Date Organization Location Note: Facility requesters who make a
contribution(s) to the school/school activity/student(s) in excess of or at
facility use cost will not be charged a user fee upon verification of
contribution(s) by the principal. Note: As reflected in the agenda package. The band is included with athletic trips. All extracurricular trips will be reimbursed from non-public school funds IAW OCGA 20-2-1075, and the current statewide travel regulation rate. 15. On the motion of Mr. Smith, seconded by Mrs. Ryles, voted 4-1 to approve a resolution for the superintendent and the board chair to execute a loan in the amount of $800,000.00 in anticipation of tax revenue. Mrs. Huff did not vote. 16. The request for the purchase of a REI digital reader for scanning and viewing bus camera tapes was tabled. 17. On the motion of Mrs. Marshall, seconded by Mr. Smith, voted unanimously, after considering budget concerns, to authorize the superintendent to announce the following position vacancies for school year 2009-2010: a) one assistant superintendent, personnel, budget and federal program, b) two coaches, one for mathematics and one for literacy, c) two special education teachers, one pre-k and one 6-12 and the alternative school, d) two mathematics teachers, one 6-8 and one 9-12, e) one art teacher and f) one family and consumer science teacher (for a total of nine positions). ARRA funds are projected to defray the cost of the two academic coaching positions and the two special education positions for two years. 18. On the motion of Mrs. Marshall, seconded by Mrs. Ryles, voted unanimously to approve the resignation request of Nathaniel Lippitt. 19. On the motion of Mr. Smith, seconded by Mrs. Marshall, voted unanimously to approve the following consent agenda items: a) seven additional Odysseyware licenses, b) twenty five book of the month recognition activities for Friday, May 22, c) request for purchases (including ERF requests), d) facility requests, e) trip requests, f) nutrition program financial report, g) request for the payment of bills, purchase order, etc. 20. Considered but did not act on an Enrichment Services (Head Start) Program request to exchange room with TCAPS (special education) without advance coordination as recommended among responsible and impacted personnel. 21. On the motion of Mr. Smith, seconded by Mrs. Marshall, voted unanimously to go into executive session to discuss student concerns. 22. On the motion of Mrs. Marshall, seconded by Mrs. Ryles, voted unanimously to return to regular session. 23. Concerns raised by ERF personnel was heard, reviewed and considered. The superintendent reconciled on the following day, Wednesday, April 15, portions of the subject ERF staffing, policy and governance issues raised. However, the investigation is ongoing. In addition, written responses were provided in addressing parental concerns, including the five year tribunal history/data requested as well as each of the concerns raised in item seven (7)(a) thru (f) of the May 4, 2009 called meeting. Concerns raised by parents were reviewed and written responses were provided. The parental appeal made tonight was also considered and will be addressed in writing The superintendent will check to see if the SchoolReach communication system has the capability to notify parents when students are absent from school. The superintendent will notify the school administrators of the concern raised about renewing the “Miss Central Pageant,” starting next school term, 2009-2010. In addition, concerns raised about the completeness and accuracy of travel vouchers (reimbursement forms) will be checked and corrected when warranted. Note: Contract offers are contingent upon current certification and TAPP participation as required, and ERF staff positions are contingent upon grant sustainability and renewal. Additionally, other certified contract offerings are contingent upon litigation IAW FDA, and all other personnel are retained unless otherwise notified, and in writing. 24. On the motion of Mrs. Ryles, seconded by Mrs. Marshall, voted unanimously to adjourn. The next work session is scheduled for Monday, June 8, 2009 at 6 p.m. and the next regular meeting is scheduled for Tuesday, June 9, 2009. The public is invited to attend. Albert Smith, Chair
Robert W. Patrick, Superintendent |