FY08 Board Meeting Minutes
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The Talbot County Board of Education met in a Regular Session on Tuesday,
July 10, 2007 at 6:00 p. m. with the following members present: Mrs. Sally
Ferguson (D-1), Mr. Albert Smith (D-5), Mrs. Marilyn Griffin (D-4), Mrs.
Muriel Marshall (D-2) and Mrs. Shamona Willis (D-3). 10. Principal Edward Tymes provided the high school
update. He informed the board about the ongoing summer remediation classes and
the upcoming tests which will be given next week, July 16-20. He also stated
that the average daily attendance for the high school summer remediation classes
was 17, a noticeable increase from pervious summers. He also stated that the
mathematics and science training session provided by the GADOE staff has been
very beneficial, focusing on vertical alignments, pacing guide formation,
instructional strategies and assessment techniques. 23. Safety. It is imperative that increased vigilance be given
to keeping our school safe and secure these last days of school. Everyone should
be at their assigned duty station and monitoring student activity. Be safety
conscious and keep safety first. Zero tolerance will be enforced on
inappropriate behavior, including the loitering, visitors to school and visitors
policy (OGGA 20-2-1180, TCSS Policy KM and KM-R) will be emphasized throughout
the school year. Safety and security requires everyone's support and
watchfulness at all Robert W. Patrick, Superintendent 2. Moment of silence requested by Mrs. Sally Ferguson, Chairperson. 3. The Pledge of Allegiance led by Superintendent Robert W. Patrick. 4. On the motion of Mr. Smith, seconded by Mrs. Griffin, voted unanimously to approve the October 9, 2007 agenda. 5. On the motion of Mrs. Griffin, seconded by Mr. Smith, voted unanimously to approve the September 11, 2007 regular meeting minutes. 6. Special Presentation: Dr. Linkston T. Cryer, Jr., DDS, PC petitioned the board to gain access to the school as a vendor in his effort to offer increased dentistry services to students and staff within the county. 7. Announcements: a) Central Elementary/High School 2007-2008 Grade Level Homecoming Kings and Queens: 1) First Grade: Kiajuane Leonard and Kiera Swan, 2) Second Grade: Bryce Ezekiel and JyAria Carter, 3) Third Grade: David Kelley and Keasha Ryles, 4) Fourth Grade: KyZavious Carter and Malia Marshall, 5) Fifth Grade: Jarvish Sanders and Adazia Searcy, 6) Sixth Grade: Demetria Williams and Cade Bullock, 7) Seventh Grade: Renouida Trice and Jawan Hall, 8) Eighth Grade: Tkeya Fowler and Kabbias Trice, 9) Ninth Grade: Cheyana Mitchell and Walter Swan, 10) Tenth Grade: Conesha Mitchell and Quaterious Biggs, 11) Eleventh Grade: Tyresha Lucas and Jaborey Jenkins, 12) Twelfth Grade: Naeisha Owens and Adrian Ford. b) Central Elementary/High School 2007-2008 Homecoming King and Queen: 1) King: Dekeithen Mathis, 2) Queen: Tabitha Sparks and 3) runner up: Cherizma Terry. Thank you for your participation. Your involvement was appreciated. Congratulations! 8. Standards, Instructions and Assessment Update: Assistant Supt. Tannette Saunders informed the board about the ongoing efforts being made in the school improvement plan and the latest GHSGT outcomes. In briefing the board about the school improvement plan, the school survey (which was one of the instruments used to compose the school improvement plan in determining how the school is perceived) and the pyramid of intervention and how it is used to provide individualized help for students, she called upon the school leadership team to provide specifics on each concern. 9. Principal’s Update (9-12): Mr. Edward Tymes provided the board an update on the latest status of the school improvement plan. According to Principal Tymes, the plan was revised to place increased emphasis on making improvements in mathematics in grades 3 through 8 and in raising student achievement, with specific emphasis on science and social studies in grades 9 through 12. Collaboration between and among other ancillary educational agencies are a part of the plan. This collaborative effort is considered essential because students will be offered educational support through the 21st Century After-School Program, the supplemental Services Program and the Upward Bound Program. Through these programs and the regular school efforts, students will be offered remediation, recovery, enrichment and study skills support during regular school time, intercession days and after school hours. “We had what I consider to have been a very successful homecoming program this year. Students, parents, staff and the community demonstrated their full support of all activities, and we thank them,” he concluded. 10. Student Support Team Update: Assistant Principal Kenneth Bonaparte briefed the board on the progress the SST is making in assisting students and the staff in meeting students’ needs. He stated that data is being analyzed and meetings are being held with teachers to devise strategies to help students meet and exceed expected academic goals and standards. He further stated that efforts were ongoing in revisiting the recognition program for the faculty and staff. “As of now we have 55 support personnel and 48 teachers who have indicated that they will participate in the recognition program this year. That is great,” he remarked in closing. 11. Reading First (RF) Program/Instructional Leader Update: Mrs. Gladys Doctrie briefed the board on the continuing progress being made in the RF Program. The training is up to date and current, teachers appear to be motivated and, more significantly, they are meeting and using data to help students meet expected standards. “We know the reading levels of our students and are providing the help and support they need to reach assigned benchmarks. In those instances where additional support is warranted, it is given,” she briefed. In finalizing her comments, she requested approval and support for students in grades K-5 and parents, who have agreed to accompany them, on the recognition trip for the 25 book campaign to Hollywood Connections in Columbus on Friday, October 19. 12. 21st Century After-School Program Update: Mrs. Brenda Walker and Mrs. Cynthia Epps, Co-Site Managers. Mrs. Epps briefed the board on a very successful and enjoyable trip the program participants took to Tennessee over the weekend. The students who went on the trip were chosen because of their meeting the standards for attendance, academic achievement and behavior. This recognition program is ongoing and is offered as an incentive to help motivate students to excel in all areas of the school experience. “We are very pleased to announce that we now have over 200 students enrolled in our program and they are demonstrating the expected improvement for which the program is designed and funded to achieve,” she remarked. “Next Thursday, October 18, 2007, we will be “Celebrating Light Across Georgia.” The 21st Century Educational Specialist from the State, Mrs. Keke Walton, will be in town to help show our appreciation for the value and benefit this program is to boys and girls in communities such as ours throughout Georgia. We have a great program scheduled. Please come out and celebrate this very worthwhile program,” she commented in closing. 13. Alternative/Charter School Update: Mr. Jerome C. Harris, Director, briefed the board on the status of his enrollment, currently 12 students. He further stated that he expects to have up to 25 students before the close of this school term, the last week in May 2008. In commenting on one issue of interest, he announced that the K-5 ISS program had been relocated to a separate room in resolving a previously discussed concern. During his presentation, as in the past, he assured the board that his proposed revision, which is due to GADOE not later than November 1, sought no additional resources to sustain the TCCAA operations. Further, and in responding to a question that was raised about the charter revision, he stated that this revision has the requested memorandum of understanding, which had previously been requested to serve as a benchmark for tracking program expenditures. 14. Family Connection Partnership (FCP) Update: Mrs. Dorothy Bass, Director, briefed the board about the activities and trips they have been sponsoring in support of the students, the school and the community. FCP recently, for example, took students on a weekend cultural outing to Columbus where students dined at the Olive Garden Restaurant and went to the Historic Liberty Theater to enjoy a delightful play, “A Raisin in the Sun.” Last Thursday, FCP helped to sponsor Dr. Patricia Edward’s reading lecture/discussion to parents and the community at Shady Grove Baptist Church. The Reverend Franklin Holmes introduced Dr. Edwards and served as a most gracious host. His comments demonstrated, to those in attendance, that he is well- aware of the need for early educational intervention if positive gains are to be made in our effort and the community’s effort -- through the help and support of the church – to help our children close the educational gap and gain marketable skills which are essential to getting and keeping good paying job. “We are also getting our children involved in helping to upgrade the local “Carolyn Hughley Recreational Park” in Talbotton. We worked from 1: PM to 5:PM last Saturday, October 6 in sprucing it up. However, much more work is needed and we solicit community support in this effort. In lending her voice as an advocate on behalf of local businesses, Mrs. Bass also appealed to the board to approve Dr. Linkston T. Cryers’ petition to provide dental services to students and staff in the school system. Our monthly meeting is scheduled for Wednesday, October 17, 2007 at 11:30 in the FCP office building. The public is invited to attend. Our agenda is loaded with items of interest to the community and county. However, now, more important than ever, is the education of our youth and our community. Therefore, we will highlight the need for everyone to get out and support the school board’s SPLOST Renewal initiative. VOTE YES on Tuesday, November 6, 2007. 15. Even Start Update: Dorothy Bass, speaking in the absence of Director Alice Johnson, informed the board that the ES Program was operating very well and was still active in the community with their recruitment effort. Since there are still vacancies for infants and toddlers, their recruitment effort will be ongoing. The “Read Across Talbot County Day” was another success this year. As in the past, Slade and Alice Johnson spearheaded the event. Slade and Alice were out early Saturday morning, September 22 with everything needed to kick the event off and keep it going. Slade came armed with his assortment of barbeque equipment and Alice had loads of hot dogs, chips, cookies and sodas. Between the two of them and other adults who came out to support the program: Dorothy Bass, Sherin Sutton, Virginia Stringfellow, Freddie Jackson, Elsa Fedde, Teria and Andrew McCrary, the school superintendent, and students La’Martinique Bussy, Ashley Lampkin, LaPaigee Mizell and Holly Bunkley. Plenty of food was ready upon request and books were given to children as they circulated and showed interest in them without delay. We are grateful to our local vendors and contributors (the Chamber of Commerce, Peoples Bank of Talbotton, Talbot State Bank, Georgia Power, Piggly Wiggly, Talbot County Lions Club, etc.,) who continue to support us year in and year out. Thank you. 16. Early Reading First (ERF) Update: Dorothy Bass, speaking of behalf of Director David Davidson, informed the board about the exciting and wonderful time experienced by those who were able to come out to hear and interact with Dr. Patricia Edward on Thursday, September 27 during her visit to our community in support of our ERF Program. She was really great and a joy to hear. We are looking forward to her return. 17. On the motion of Mrs. Marshall, seconded by Mrs. Griffin, voted unanimously to approve the food service financial report. 18.
The cafeteria
staff was reported to have been a big hit during last week’s homecoming events.
According to Ms. Schlader, the cafeteria staff was not to be out done by the
students and the rest of the CEHS family. Therefore, they too, joined in the
fun by doing cheers with their borrowed pom pom and outfits as announced by Ms.
Schlader. Encore performances were in big demand and especially by the
elementary children. It was further announced that Ms. Fredde Jackson was the
support person of the month and Dr. RaEll Foster was the teacher of the month
for September. Congratulations. The Annual Fathers’ Breakfast is scheduled
for Thursday, November 2. Request reservations be made early. Attendance has
been great in the past. In closing her remarks, Ms. Schlader announced that the
cafeteria staff would have a booth in the upcoming Fall Festival on Saturday,
October 13 and reminded everyone to stop by their booth and support them. 20. On the motion of Mrs. Marshall, seconded by Mrs. Willis, voted unanimously to approve Dr. Linkston T. Cryer’s request to serve as vendor in providing dentistry service in the school system. 21.
On the motion of
Mrs. Griffin, seconded by Mrs. Willis, voted unanimously to approve the
recommendation to adjust the school calendar for the students to be out of
school of Monday, December 17. The faculty and staff in service days will then
be December 17 and 18. 23. On the motion of Mr. Smith, seconded by Mrs. Griffin, voted unanimously to approve the charter/alternative school renewal proposal. 24. On the motion of Mr. Smith, seconded by Mrs. Griffin, voted unanimously to approve the school system financial report. 25. On the motion of Mrs. Marshall, seconded by Mr. Smith, voted unanimously to approve purchase requests for: a) computers accessories (batteries, ramps, shelf mounts) and installation and b) flags and a flag pole. 26. On the motion of Mrs. Griffin, seconded by Mrs. Marshall, voted unanimously to approve payment of purchase orders, bills, etc. 27. On the motion of Mr. Smith, seconded by Mrs. Willis, voted unanimously to approve the recommended fundraiser(s): . Date Organization Location 11/01-30/07 CEHS Band School 28. On the motion of Mrs. Griffin, seconded by Mr. Smith, voted unanimously to approve the recommended facility request(s):
Date Organization Location 29. On the motion of Mrs. Marshall, seconded by Mr. Smith, voted unanimously to approve the recommended trip requests:
DATE Organization Destination 30. On the motion of Mrs. Marshall, seconded by Mr. Smith, voted unanimously to approve the recommendation for ERF to participate in the breast cancer (passionately pink for the cure) awareness program on Friday, October 19. A pre-school booklet will be written and printed about cancer. Supporters are asked to contribute $5.00. All proceeds will go to the Susan G. Komen Foundation. 31. On the motion of Mrs. Marshall, seconded by Mr. Smith, voted unanimously to approve the recommendation for Niya Ferguson to serve as school board representative on the Pine Mountain Regional Library Board of Directors. 32. On the motion of Mrs. Griffin, seconded by Mrs. Marshall, voted unanimously to go into executive session to discuss students, real estate and personnel items. 33. On the motion of Mrs. Griffin, seconded by Mrs. Marshall, voted unanimously to return to regular session. 34. On the motion of Mr. Smith, seconded by Mrs. Griffin, voted unanimously to approve Ms. Susan Schlader’s resignation request effective November 1, 2007. 35. On the motion of Mrs. Griffin, seconded by Mr. Smith, voted unanimously to hire Geraldine Stringer as a substitute custodian. 36. On the motion of Mrs. Marshall, seconded by Mr. Smith, voted unanimously to approve the recommendation for the staff and students to participate in a Red Cross sponsored blood drive. 37. It was board consensus for Ms. Flora M. Lindsey and Mrs. Jannie Graham to attend the winter GSBA/GSSA Conference and for Mrs. Graham to serve as the eboard system administrator for the district. In addition, Flora Lindsey reminded the board about their being scheduled to attend eboard training while at the conference, too. 38. No action was taken on the student concern raised by Mrs. Christine Leonard raised, pending further update from the superintendent. 39. No action was taken on the request made by Mr. Robert L. Jones. 40. No action was taken on the resignation request submitted by Mr. Willie M. Cook, pending receipt of further documentation for review and consideration as discussed. 41. Efforts to complete the land acquisition process are ongoing, pending the receipt and submission of required documents. 42. The school board’s SPLOST Referendum has been in the local organ, the Talbotton New Era, for the past two weeks and will continue to appear through Friday, October 26. The referendum is your local school board’s effort to generate sufficient revenue to support the cost of school operations by minimizing the cost to local citizens. Therefore, your support of this referendum is very much appreciated and needed. 43. On the motion of Mrs. Marshall, seconded by Mr. Smith, voted unanimously to approve the following recommended coaching/extracurricular activity supplements as indicated: a) varsity football: 1) Rodney Hester as athletic director and head football coach, 2) Kelvin Williams as offensive coordinator, 3) Bernard Young as defensive coordinator, 4) Andrew Hall, 5) Clifton White and Kevin Ward as assistants. b) middle school football: 1) Michael DeBruce as head coach, 2) Tony Lamar and Kevin Ward assistants, c) volleyball: 1) Calvin Epps as head coach and 2) Gloria Ramsey as assistant; d) boys varsity basketball: 1) Arthur Miller head coach and 2) Andrew Hall assistant; e) girls varsity basketball: 1) Calvin Epps as head coach and 2) Gloria Ramsey as assistant; f) boys middle school basketball: 1) Minyon Thornton as head coach and 2) Fred Cotton as assistant; g) girls middle school basketball: 1) Minyon Thornton as head coach and 2) Bonita Burrell as assistant; h) boys track: 1) Tony Lamar as head coach and 2) Fred Cotton as assistant; j) girls track: 1) Gloria Ramsey as head coach and 2) Kevin Ward as assistant; k) rifle team coaches: 1) LTC Juan Pizarro and 2) SGM LeeRoy Fountain; l) band: 1) Walter Emory and 2) Catherine Walker; m) cheerleaders: 1) Minyon Thornton as head coach and 2) Daphne Mathis and 3) Debra Walton as assistants; n) yearbook: Brenda Martin as editor. 44. On the motion of Mrs. Griffin, seconded by Mr. Smith, voted unanimously to adjourn. The next regular meeting is scheduled for Tuesday, November 13, 2006, at 6:00 p.m. in the central office located at 405 West Tyler Street. The public is invited. Robert W. Patrick, Superintendent November 1.
Meeting called to
order by Mrs. Sally Ferguson, Chairperson. 3. The Pledge of Allegiance led by Superintendent Robert W. Patrick. 4. On the motion of Mr. Smith, seconded by Mrs. Griffin, voted unanimously to approve the November 13, 2007 agenda. 5. On the motion of Mrs. Griffin, seconded by Mr. Smith, voted unanimously to approve the October 9, 2007 regular meeting minutes. 6. Announcements: a) the following number of students made the Principal’s List by school level: 1) elementary school: thirty-five, 2) middle school: two and 3) high school: four. b) the following number of students made the Honor Roll by grade level: 1) elementary school: seventy-four, 2) middle school: eight and 3) high school: twelve, c) the following number of students had Perfect Attendance: 1) elementary school: sixty-nine, 2) middle school: sixty-four and 3) high school: seventy-two, d) the following number of staff members will be honored as distinguished veterans by Central Elementary/High School at 1:30 PM in the high school gymnasium on Friday, November 12, 2007: 1) Army: nine, 2) Air Force: three, 3) Marines: one and 4) Navy: one (See the school website <www.talbot.k12.ga.us> for the identification/listing of selected honorees), c) the school system acquired land on Dennis Creek Road, and within the city limit, to construct the proposed new elementary school and d) the school system’s SPLOST Renewal initiative passed on November 6. 7. Standards, Instructions and Assessment Update: Assistant Supt. Tannette Saunders informed the board about the ongoing efforts being made in the school improvement plan. The latest GHSGT outcomes were not discussed. In getting the school leadership team involved in presenting student data on academics and behavior, she called on Mr. Kenneth D. Bonaparte, Mr. Edward Tymes, Mr. Rodney Hester and Ms. Gladys Doctrie to provide specifics on each concern warranting increased emphasis. 8. Assistant Principal’s Update (k-5): Mr. Kenneth D. Bonaparte briefed the board on the progress of k-5 students, to include the number making the principal’s list, the honor roll and those achieving perfect attendance. Mr. Bonaparte, highlighting the need to keep the Reading First readers’ pool supplied with volunteer readers, informed the board about the RF class that Ms. Doctrie is scheduled to teach in January 2008. People who are interested in volunteering are encouraged to sign up by calling extension 706-665-8579 or by e-mailing Ms. Doctrie at <gdoctrie@talbot.k12.ga.us or Ms. Powell at <kpowell@talbot.k12.ga.us. He also announced that the PIE committee has selected him, along with Mrs. Mary Nell Podgorny, to serve as co-chairpersons of that committee. In discussing the composition and make up of the faculty and staff recognition program and how honorees are selected, he further briefed that the board members input was welcomed, and concluded by requesting the board to name a member to serve on the recognition program’s selection committee. The board accepted the offer and selected Mrs. Shamona L. Willis; in addition it was requested that the PIE selection committee meetings be scheduled on Mondays. 9. Principal’s Update (9-12): Mr. Edward Tymes updated the board on the latest status of the school improvement plan. According to Principal Tymes, the plan was revised in time to meet required benchmarks. “Because of collaboration between and among other ancillary educational agencies with the plan, it is believed that more students are showing interest in attending school, especially first time GHSGT takers, to get additional help and support during intersession,” he remarked. In addition to students showing increased interest in getting extra help during intersession, more students are now taking advantage of other programs we are offering during the regular school day and after school. “We had what I consider to have been significant improvement in our football program this year. Mr. Hester and his staff spent many extra hours with the team on weekends and after school to impress upon them the benefit of hard work and commitment toward making improvement in our football program, and in achieving their goals in the classroom as well. Mr. Emory, our band director, and his right hand person, Mrs. Catherine Walker and the band booster president, Mrs. Walker and her volunteers have done a great job in supporting our teams and programs, too. Similar support has been noted and appreciated when rendered by the cheerleaders under the supervision of Mrs. M. Thornton and her staff. And so it was with the other departments and club supporting us. The JROTC cadets and the cadet staff under the able leadership of LTC Pizarro and SMS Fountain, to include the staff and volunteers who worked in the concessions and sold tickets and parked cars. Everyone made significant and valuable contributions in supporting us. “Thank you very much,” he remarked. I would also like to thank the board for their support.” He further commented, “we made great progress in upgrading our facilities, and it shows. Yet, as we go into another sports season, we will still need your support.” We still need and depend on students, staff, parents and the community to support our school activities and programs. He further stated, in concluding his remarks, that the Central Elementary-High School family would be honoring VETERANS again this year as in the past. All veterans are invited to come and have lunch with selected guests and friends. The luncheon is hosted by the school family at no cost to veterans and invited guests. The luncheon will be held in the JROTC area on Friday, November 16 from 11:30 AM to 12:30 PM. Upon conclusion of the luncheon, an assembly program will be held to honor veterans in the high school gymnasium. “This program starts at 1:30 PM, and the public is invited to come out and help us honor our veterans, he remarked. 10. Middle School Principal’s Update: Mr. Rodney Hester informed the board about the efforts taking place in the middle school to keep everyone focused on meeting AYP. He stated, “mock testes have been , and will continue to be given. The results of these tests will be used to let teachers know the areas in which students need increased instructional attention and assistance.” As he was finishing his presentation, he also announced that the 8th grade is scheduled to take their writing assessment on January 4, 2008 when they return to school after the holiday season. “We expect them to be ready for it,” he concluded. 11. Reading First (RF) Program/Instructional Leader Update: Mrs. Gladys Doctrie briefed the board on the continuing progress being made in the RF Program. Although some of the outcome trends identified in the recent mock tests indicate that we still have some work to do before reaching certain expected benchmarks, I think we are on track. I think we will make it. In spite of the results identified in some teachers’ rooms during the last focus walk, our teachers are well trained and the discrepancies are readily fixable. Increased monitoring by administrators and attention to details will serve as corrective action. Overall, however, I think we are doing very well and are on track to reach our goal. Our training is up to date and current, teachers appear to be motivated, and so do our students. More importantly, we are continuing to meet and are using our data effectively. She concluded her presentation with the comments, “ I think we will make it.” 12. 21st Century After-School Program Update: Mrs. Brenda Walker and Mrs. Cynthia Epps, Co-Site Managers. Mrs. Epps briefed the board on the success of the program. She said, “we are very pleased to announce that we now have over 200 students enrolled in our program. They are demonstrating the expected behavior and improvement for which the program was proposed and funded.” Although we are getting results, we are still accepting students because we know more of our children need and deserve the benefit our program offers. We have a lot to offer students and would very much like for them to take advantage of it. However, in order for us to reach more students who are in need of and could benefit from our program, we need parental support, and we seek it. We will be visited by a GADOE representative, Ms. Beverly Schrenger, tomorrow afternoon. We expect everything to be in order since we monitor our program for daily compliance. The following day, Thursday, November 15, we will have Parent Day. We are asking all of our parents to come out and join us. The Talbot Co. Branch of the Georgia Family Connection (TCBGFC), according to Mrs. Bass, the local director, is giving away a very nice digital camera as a door prize as an incentive to get more of our parents out. She, Mrs. Epps, remarked in concluding, “we are looking forward to seeing you Thursday afternoon.” 13. Alternative/Charter School Update: Mr. Jerome C. Harris, Director, briefed the board on the status of the charter/alternative enrollment. He announced that the charter’s enrollemt was currently at 17 students and rising. Three tribunals, he further stated, are currently scheduled to take place within the next two weeks. “With our current enrollment and the projected tribunals that are pending, we would not be in a position to help some of those students without the approval that we requested and received to expand our authorized enrollment from 18 to 25 students. We already see the benefit of the new and increased authorization, and we have not completed the first semester yet,” he remarked. In commenting on another issue of interest, academics, he stated that students returning to the regular school setting are doing very well initially. “However, after they have been back in the regular school setting long enough to fall back into their old habits, their grades start to take a dive according to our documents,” he remarked as he passed out the documentation for the board’s review. After he had passed our the subject handouts, he thanked the board for their support and announced that a GADOE representative would be visiting the charter/alternative school between 1:00 PM and 2:00 PM on Tuesday, November 27, and on Monday, December 17, he invited the board to join him and the charter staff for their Xmas Luncheon as he ended his presentation. 14. Talbot Co. Georgia Family Connection (TCGFCP) Update: Mrs. Dorothy Bass, Director, briefed the board about the activities and trips they have been sponsoring in support of the students, the school and the community. TCGFC recently, for example, administered the SAT and is scheduled to administer another one on Saturday, December 1. We also supported the community effort which helped pass the school board’s recent SPLOST Renewal initiative. Our slogan was: VOTE YES on Tuesday, November 6, 2007.” The passage of the SPLOST initiative will not only benefit the school and our children, but it will also benefit the entire community in the long run. Helping students and citizens to gain marketable skill sets falls in line with Governor Perdue’s “Work Ready Community Initiative.” Revenue generated from the SPLOST Renewal initiative will help support that initiative, too. Keeping students in school, helping students to graduate and getting the community ready for the world of work are our top priorities. Due to the numerous events scheduled during the Thanksgiving Holidays, we decided to have our Annual TCGFC Thanksgiving Dinner on Thursday, November 15 instead of next Wednesday, November 21, on our regular meeting day. We are asking our regular meeting attendees to mark their calendar so they will be sure to come out and join us. 15.
Even Start Update:
Dorothy Bass, speaking in the absence of Director Alice Johnson,
informed the board that the ES Program was operating very well and was still
serving the families and students productively. 17. On the motion of Mrs. Griffin, seconded by Mrs. Willis, voted unanimously to approve the food service financial report. 18. On the motion of Mr. Smith, seconded by Mrs. Griffin, voted unanimously to approve the school system financial report. 19. On the motion of Mr. Smith, seconded by Mrs. Griffin, voted unanimously to approve payment of purchase orders, bill, etc. 20. On the motion of Mrs. Griffin, seconded by Mrs. Willis, voted unanimously to approve the following project/fundraiser: Date Organization Location 11-12/07 FBLA Community 21. On the motion of Mrs. Griffin, seconded by Mr. Smith, voted unanimously to approve the following facility requests: Date Organization Location 12/22/07
Masonic Lodge #303 Cafeteria 22.
On the motion of
Mrs. Griffin, seconded by Mrs. Willis, voted unanimously to approve the
following trip requests:
11/16/07 Literary Club Columbus 23. On the motion of Mrs. Griffin, seconded by Mrs. Willis, voted unanimously to approve the following recommendations to: a) list teachers’ e-mail addresses on the official school website, b) update the Integrade Pro system so parents may view students’ grades, c) post newsletters on to website and d) implement the direct deposit payment system for employees (upon completion of coordination and notification). 24. On the motion of Mr. Smith, seconded by Mrs. Griffin, voted unanimously to approve the following individuals for employment/promotion as indicated: a) Winford Murrell, James Antley and Adrienne Cheney as substitute teachers, b) Particia Bowles as a bus driver and c) Thelma Blount as the food service director (and to be immediately scheduled for upgrade orientation by Mary Ann Acee and others as required). 25. On the motion of Mr. Smith, seconded by Mrs. Willis, voted unanimously to go into executive session to discuss student and personnel issues. 26. On the motion of Mr. Smith, seconded by Mrs. Griffin, voted unanimously to return to regular session. 27. Discussed and considered concerns raised: a) stressed the need for fair, firm, timely and consistent policy enforcement, b) acknowledged that more attention and care is warranted for policy enforcement discretion, c) emphasized the need for increased student monitoring and supervision at all times, d) expressed urgent need for prompt camera repair to assist in resolving the above concerns, e) took no action to change the status of the resignation request of concern nor on the subject administrative action of interest, to the person involved, previously taken and f) addressed parental concerns that were presented. 28. Other action of interest and concern: a) received plan to resolve concerns expressed about custodial care and facility cleanliness, b) request for school-wide reading data will be presented by the respective grade level administrators at the December 11, 2007 regular board meeting, c) school level administrators were briefed on concerns raised about work equity among substitute teachers and d) discussed a recommended calendar of events for board members. 29. On the motion of Mrs. Griffin, seconded by Mr. Smith, voted unanimously to adjourn. The next work session is scheduled for Monday, December 10 at 6:00 PM and the next regular meeting is scheduled for Tuesday, December 11 at 6:00 PM at 405 W. Tyler Street in the board of education conference room.
Robert W. Patrick, Superintendent The Talbot County Board of Education met in a regular session on Tuesday, December 11, 2007 at 6:00 PM with the following members present: Mrs. Sally L. Ferguson (D-1), Mrs. Marilyn Griffin (D-4), Mr. Albert Smith (D-5), Mrs. Muriel Marshall (D-2) and Mrs. Shamona L. Willis (D-3). 1. Meeting called to order by Mrs. Sally Ferguson, Chairperson. 2. Moment of silence requested by Mrs. Sally Ferguson, Chairperson. 3. The Pledge of Allegiance led by Superintendent Robert W. Patrick. 4. On the motion of Mr. Smith, seconded by Mrs. Willis, voted unanimously to approve the December 11, 2007 agenda. 5. On the motion of Mrs. Marshall, seconded by Mr. Smith, voted unanimously to approve the November 13, 2007 regular meeting minutes. 6. Announcements: a) Assistant Superintendent Tannette C. Saunders was presented a letter of favorable communications by Board Chairperson Mrs. Sally Ferguson. The letter was presented in recognition of Mrs. Saunders’ significant contribution toward improving the performance of special need students in the Talbot County School System. Congratulations on a well deserved honor Tannette. b) the Central Elementary/High School Staff’s Christmas Party is scheduled for Tuesday, December 18 in Columbus, c) the Masonic Lodge #303 is sponsoring a Children Christmas Gathering from 12:PM to 4 PM in the CEHS cafeteria on Saturday, December 22 and the Talbot County GFCP is co-hosting a Collaborative Holiday Gathering in the CEHS cafeteria from 2 PM to 5 PM on Friday, December 28. 7. Standards, Instructions and Assessment Update: Assistant Supt. Tannette Saunders informed the board about the need to place continuous effort and increased resources in efforts to help improve student performance. The latest GHSGT retake outcomes were discussed. The analysis of those outcomes clearly indicates that ongoing and continuous efforts are desperately needed for students to meet expected outcomes. In getting the school leadership team involved in gathering, using and presenting student data on academic performance, and other areas of equal concern, she called on Mr. Edward Tymes, Mr. Rodney Hester and Ms. Gladys Doctrie to update the board on some of the ongoing initiatives that are in place and are being monitored to help ensure student performance improves. 8. Principal’s Update (9-12): Mr. Edward Tymes updated the board on the latest status of the GHSGT retake outcomes. The data validated remarks made by Asst. Superintendent Saunders about the desperate need to show progress toward meeting benchmarks established in our school-wide improvement plan. Increased assistance is needed to help students improve their academic performance in all content areas. When asked what were some of the specific intervention strategies to be used to provide the needed assistance, Principal Tymes said that all first time GHSGT takers would be enrolled in study session where they would be assured of getting the extra support they needed. It was also suggested, during his presentation, that more consideration be given to taking advantage of the educational resources the 21st Century After School program offers, and is available to all students. Principal Tymes remarked that he thought the students who took advantage of the extra help, and attended classes regularly, show noticeable improvement on the GHSGT retake. Yet, the retake performance outcome data clearly show a serious need for increased academic improvement. One of the highlights of November was the school-wide Annual Veterans Recognition Day program. The JROTC leadership staff (LTC J. Pizarro, SMS L. Fountain and the Cadet leaders) was identified and praised for ensuring the success of the program. 9. Middle School Principal’s Update: Mr. Rodney Hester informed the board about the efforts he is taking in the middle school to keep everyone focused on meeting AYP. He stated, “…mock tests have been , and will continue to be given. The results of these tests will be used to let teachers know the areas in which students need increased instructional attention and assistance.” As he was finishing his presentation, he also announced that the 8th grade is scheduled to take their writing assessment January, shortly after returning to school for the start of the second semester. “We expect them to be ready for it,” he concluded. 10. Reading First (RF) Program/Instructional Leader Update: Mrs. Gladys Doctrie briefed the board on the continuing progress being made in the RF Program. She expressed optimism about the potential for the students in the RF program to do very well. “I think we will make it,” she remarked as she spoke in a seemingly convincing manner about her belief in the students' desire and ability to meet and exceed established benchmarks and standards. Increased monitoring and attention to details by administrators have lead to significant improvement in teacher compliance with the standard-based classroom format. Compliance monitoring will be an ongoing administrative focus. After discussion one of my concerns with Ms. Lindsey, I have been assured that a recommendation, which I think is workable due the HQ certification and experience of the teacher of interest, will be made that will keep us moving forward in our effort to meet our performance goals. Our training is already up to date and current. “Teachers appear to be motivated and are demonstrating a noticeable concern about student performance from my perspective; and, I think that is great,” she remarked. We are also continuing to meet and we are using our data effectively. After we return to school from the holidays, we will continue our training. “We have been getting great support from the board and staff, and I we appreciate it. The students appreciate it, too. You should see the excitement in their eyes as they display their well-earned arm bands awarded to them for reading books as part of the 25 Book Campaign,” she concluded. 11. The 21st Century After-School Program Update: Ms. Dorothy Bass, presenting on behalf of Mrs. Brenda Walker and Mrs. Cynthia Epps, Co-Site Managers, briefed the board on the successful gains of the program. She said, “we are doing very well and the students are learning. The improvement our students are making is being documented, and the documentation serves us well. During GADOE site visits, we present proof of our results. When the visiting monitors review our documentation, they have first hand data to see that we are making a difference; and, that is just great” Although we are getting results, we are still accepting students because we know more of our children need and deserve the benefit our program offers. We have a lot to offer students; and, we are still asking parents to come visit us and enroll their children in our program so they can get the extra help they need and deserve. Our recent visit from GADOE representative, Ms. Beverly Schrenger, went very well. We satisfied all expected benchmarks and were in full program compliance. At the close of business on Thursday, December 13, we will be closed until January Friday, January 7, 2008. We wish everyone a happy holiday season and hope to see them at the start of the next semester. 12. Alternative/Charter School Update: Mr. Jerome C. Harris, Director, briefed the board on the status of the charter/alternative enrollment. He announced that the charter/alternative’s enrollment was currently at full capacity, 18 students and rising. Tony Roberts, our visitor from GADOE, came and checked out our operation a couple of weeks ago, on Tuesday, November 28 to be exact. “We did not disappoint him. He could not believe the operation we have here. We showed him the complete building. More importantly, we told him we do not do this for show. This is the way we run our operation daily. Come back any time and check it out and see for yourself was my comment to him,” he remarked. We are also working closely with the school administrators. We will continue to do everything we can to support them. I also want Mr. Hester {the middle school principal} to know that I appreciate his coming by to check on his students. I think the students do, too. It indicated to me that he cares. I think the students feel he cares, too. In concluding, Mr. Harris told the board that Monday, December 17, was the date the charter/alternative school is scheduled to have their Christmas Party, and then invited the board, the superintendent and others present to come by and join them. 13. Talbot Co. Georgia Family Connection Partnership (TCGFCP) Update: Ms. Dorothy Bass, Director, briefed the board about the activities and trips they have been sponsoring in support of the students, the school and the community. TCGFCP recently administered, for example, the SAT on Saturday, December 1. Two of our students took the SAT. The other students taking the SAT were from surrounding counties. We appreciate their registering to take it at our test site and we think we are providing a great service to those students. Further, I know first hand that many of the parents who accompany their children when they come to take the test feel that we are providing a great service. At least that is what they tell me; and I believe them. We also took 19 students to the Annual Military Christmas Music Concert at the Columbus River Center on Sunday, December 2. The students had a blast, and so did the chaperons. The military band and visiting guests performed to the applause of a capacity crowd. We are in the process of registering at least 10 of our students in the DHR Leadership Seminar for the early part of next year. It will be held in Duluth again this year. We will carefully screen our applicants closely because we cannot afford to register them and later have them not show up at the last moment. Our resources are limited and we cannot afford to throw any money away due to no-shows. Our collaborative group is absolutely great, and we appreciate them. We would not be able to support our students nor the community the way we support them without their contributions and help and assistance. 14. Even Start Update: Dorothy Bass, speaking in the absence of Director Alice Johnson, told the board that the Even Start Program was operating very well and was still serving the families and students productively. Nevertheless there are still available spaces for more students and families, and we are trying to fill them. We want to help every family that we can help. It is so critical that we do all we can to give our children a good start in life. They are going to need all of the help we have to offer, and we are here to offer it.
15.
Early Reading First
(ERF) Update: Dorothy Bass, speaking on behalf of Director David Davidson,
informed the board about the ongoing ERF effort which is being made to reach
more and more of our students and families before the children reach
school age. “Exciting things are taking place in our ERF
program,” she stated. 16. On the motion of Mrs. Griffin, seconded
by Mrs. Marshall, voted unanimously to approve the food service financial
report. 18. On the motion of Mrs. Marshall, seconded by Mrs. Willis, voted unanimously to approve the following purchase requests: 1) one blue bird school bus, 2) a school reach contact system, 3) computer servers and accessories and 4) a prefab building for a bus shop. 19. On the motion of Mr. Smith, seconded by Mrs. Ferguson, voted unanimously to approve payment of purchase orders, bill, etc. 20. On the motion of Mrs. Willis, seconded by Mr. Smith, voted unanimously to approve the following project/fundraiser:
Date Organization Location 21. On the motion of Mrs. Willis, seconded by Mr. Smith, voted unanimously to approve the following facility requests:
Date Organization Location 22. On the motion of Mr. Smith, seconded by Mrs. Marshall, voted unanimously to approve the following trip requests: Date
Organization
Destination 23. On the motion of Mrs. Marshall, seconded by Mrs. Willis, voted unanimously to approve the following individuals for employment/promotion as indicated: a) Cheryl Little and Adrienne Cheney as long term substitute teachers, b) Vanessa Davis, Alvera Hall, Jerdine Carter and Marilyn Smalls as substitute custodians, c) Mary Nolan as a food service worker, d) Mary Seldom promoted to food service manager and e) Jerrylene Pugh assistant food service manager. 24. On the motion of Mr. Smith, seconded by Mrs. Griffin, voted unanimously to go into executive session to discuss student and personnel issues. 25. On the motion of Mrs. Griffin, seconded by Mrs. Marshall, voted unanimously to return to regular session. 26. Discussed and considered parental concerns raised: a) stressed the need for fair, firm, timely disciplinary enforcement, b) the need for effective and appropriate communicating with parents and students, c) obtaining students transcripts for enrollment, d) ensuring homework assignments are provided, e) ensuring privacy when dealing with students and parents, f) working with students and parents to the maximum extent possible in an effort to keep students in school and g) ensuring responsible individuals have access to computers to secure data in a timely manner. 27. Effective with the January 8, 2008 school board meeting, the school counselor will attend regular school board meetings, the lexile reading scale will be provided , and the parents of each senior will be notified in writing about the graduation requirements and the status of their child/children as it relates to their meeting or being able to satisfy those requirements within or by the conclusion of the second semester. 28. On the motion of Mrs. Marshall, seconded by Mrs. Griffin, voted unanimously to adjourn. The next work session is scheduled for Monday, January 7, 2008 at 6: PM and the next regular meeting is scheduled for Tuesday, January 8, 2008 at 6: PM. The meeting will be held at 405 W. Tyler Street in the board of education conference room. Robert W. Patrick,
Superintendent Sally L. Ferguson, Chairman
Talbot County School System
1. Meeting called to order by Mrs. Sally Ferguson, Chairperson. 2. Moment of silence requested by Mrs. Sally Ferguson, Chairperson. 3. The Pledge of Allegiance led by Superintendent Robert W. Patrick. 4. On the motion of Mrs. Griffin, seconded by Mr. Smith, voted unanimously to approve the January 8, 2008 agenda. 5. On the motion of Mrs. Marshall, seconded by Mrs. Willis, elected Sally L. Ferguson and Marilyn Griffin to serve, respectively, as chair and vice chair of the school board for calendar year 2008. 6. On the motion of Mr. Smith, seconded by Mrs. Willis, voted unanimously to approve holding regular board meetings on the second Tuesday monthly at 6:PM in the central office conference room at 405 W. Tyler Street. 7. On the motion of Mr. Smith, seconded by Mrs. Griffin, voted unanimously to approve the December 11, 2007 regular meeting minutes. 8. Announcements: a) Mrs. Sekema Harris-Harmon is the new Talbot-Taylor County DFCS Director. 9. Standards, Instructions and Assessment Update: Assistant Supt. Tannette Saunders. In addition to informing the board about the need to place continuous effort and increased resources in efforts to help improve student performance, Mrs. Saunders informed the board that the school improvement plan (SIP) had been approved, and that the funds would be spend as specified in the plan. She, further, stated that many of the materials and resources identified in the SIP have already been received. The latest GHSGT retake outcomes were discussed. The analysis of those outcomes clearly indicates that ongoing and continuous efforts are desperately needed for students to meet expected outcomes. In getting the school leadership team involved in gathering, using and presenting student data on academic performance, and other areas of equal concern, she called on Mr. Edward Tymes, Mr. Rodney Hester and Ms. Gladys Doctrie, to update the board on some of the ongoing initiatives that are in place and are being monitored to help ensure student performance improves. 10. Principal’s Update (9-12): Mr. Edward Tymes updated the board on the latest initiatives taken, and are ongoing, to assist students in meeting graduation, EOCT and the GHSGT requirements. Test data validated remarks previously made by Asst. Superintendent Saunders about the desperate need to show progress toward meeting benchmarks established in our SIP. Increased assistance is needed to help student improve their academic performance in all content areas, and specifically in the science and social science areas. Principal Tymes said that all first time GHSGT takers would be enrolled in study session where they would be assured of getting the extra support they need. He also had on hand, and presented to the board for their review, a schedule to that effect. That schedule also accomplished a common planning period for the high school staff. School-wide reading scores were provided and discussed. In addition, data analysis assistance provided, and is ongoing, by GADOE staffers was mentioned and appreciated. In addressing concerns raised about the distribution of the school newsletter and student assignments, Principal Tymes (and each grade level administrator) provided an update on how they communicated with parents and the community through these means and others (visits, mail, phone calls, meetings, newspaper, etc). In addition, Principal Tymes announced that the school council meetings will be held the second Monday of each month at 5:30 PM in the student data room (Rm. #15), affording all stakeholders the chance to attend and participate. A representative from Red Cross will be present to discuss the proposed blood drive project at the next school council meeting on Monday, February 11, 2008. 11. Middle School Principal’s Update: Mr. Rodney Hester informed the board about the efforts he is taking in the middle school to keep everyone focused on meeting AYP. He stated that teachers have volunteered to assist students during their planning time in an effort to ensure that they are prepared and ready for the upcoming CRCT writing test. As Athletic Director, Mr. Hester announced that there will be a football banquet on Wednesday, January 23 at 7:00 PM in the cafeteria. The banquet is sponsored to recognize students who contributed to the football program. The cost is $3.00 per person for guests and visitors. Parents and visitors are encouraged to come out and support our student athletes.
12. Reading First (RF) Program/Instructional Leader Update: Mrs. Gladys Doctrie briefed the board on the continuing progress being made in the RF Program. She expressed optimism about having Cheryl little, currently back in the classroom as a long-term substitute, available to assist in getting the students ready for the upcoming benchmarks and CRCT. In commenting about the 25 Book of the Month Campaign, she informed the board that the program was still excelling, and mentioned many students who would be recognized and taken on learning enrichments trips as a reward for their reading efforts. We will receive an external evaluation of our RF Program from a University of Georgia staff member on Friday, January 25. Further, in the Spring, a date yet to be announced, we will receive external evaluation by a team from the University. “I feel encouraged by the prospect that we will be able to satisfy their expectations,” she concluded. 13. The 21st Century After-School Program Update: Ms. Dorothy Bass, presenting on behalf of Mrs. Brenda Walker and Mrs. Cynthia Epps, Co-Site Managers, briefed the board on the successful gains of the program. “We are doing very well. We are doing some absolutely great thing, but need parental and administrator help in getting students, especially high school students, to enroll and take advantage of the assistant we are ready and capable of providing them. 14. Alternative/Charter School Update: Mrs. Dorothy Bass, speaking on behalf of Mr. Jerome C. Harris, Director, briefed the board on the status of the charter/alternative enrollment and said that members of their staff would be attending the upcoming Annual Charter School Conference on January 24-26, 2008. It was also briefed that the charter school was still cooperating with students and parents on a referral basis in addition to tribunal actions. 15. Talbot Co. Georgia Family Connection Partnership (TCGFCP) Update: Ms. Dorothy Bass, Director, briefed the board about the activities and trips they have scheduled for students and parents participating in they DHR Program, including the Annual Martin Luther King’s Day Breakfast which is being hosted by the Alpha Phi Alpha Fraternity, Inc. on Monday, January 21 at the Trade and Convention Center in Columbus and Youth Leadership Training Session which is being held in Duluth on Saturday, February 16. Also, on January 23-24, we will be sponsoring an After School Blitz for parents and students as a part of our 21st Century After School Program, from 3:30 PM to 6:30 PM. Visiting guests from Columbus joining us to share bits of wisdom about their journey to success will be Dr. Michael Malone (gynecologist), Dr. Henry Cook (dentist) and Eric Seabrook (attorney). Our next regular meeting is scheduled for Wednesday, January 16 at 11:30 at the Family Connection Partnership office building. The public is invited to attend. 16. Even Start Update: Dorothy Bass, speaking in the absence of Director Alice Johnson, told the board that the Even Start Program was operating very well. “We are still serving families and students productively, and we are delighted to announced that we recently enrolled four new families into our program,” she remarked. She also informed the board about Mrs. Sherin Sutton’s resignation, and announced that the program director now has the opportunity to seek additional cooperation between and amount existing programs to ensure the continuity of services offered to participating families. “We want to help every family that we can help. It is so critical that we do all we can to give our children a good start in life. They are going to need all of the help we have to offer, and we are here to offer it to them,” she concluded. 17. Early Reading First (ERF) Update: Dorothy Bass, speaking on behalf of Director David Davidson, informed the board about the ongoing ERF effort which is being made to reach more and more of our students and families before the children reach school age. Dr. Patricia Edwards made another visit to the county on December 17. She, again, conducted a training session for early childhood staff members and parents. “The ERF Program is doing very well and is making a noticeable difference getting our children school ready” she remarked. 18. Mathematics Coach Update: Mrs. Barbara Dawson informed the board about the initiatives in place, and ongoing, to assist students in meeting their math requirements. In addition to actively monitoring instruction, she is also meeting with teachers. During those meeting, instructional strategies and intervention techniques (pyramid of intervention template) are employed to assist teachers and students. Setting high expectation and demonstrating enthusiasm appears to get results. “Students and teacher both seem to be motivated and excited,” she concluded. 19. School Counsel Update: Mrs. Sandra Barnes informed the board about some of programs she has initiated as counselor. For example, we are working on the career day for grades 6-12 and Hobby Day for grades K-5. It is good to get students excited about careers at an early age. We also have a peer program. Mrs. Regina Lockport and Dr. RaEll Foster assist students on their respective grade levels. Our food drive is another example of getting students involved with community service. Brittany Horton, Renee Strickland and Frelaisha Cotton did a wonderful job of gathering food items for the needy. “We do little things with great love. I am happy to be working with Mr. Tymes, the students and staff. I think we can do a lot of great things with our students. They are just like other students. When given the support and love they will do their best. I am trying to do that, and I think I am,” she remarked. 20. On the motion of Mrs. Griffin, seconded by Mrs. Marshall, voted unanimously to approve the food service financial report. 21. On the motion of Mrs. Griffin, seconded by Mr. Smith, voted unanimously to approve the school system financial report. 23. On the motion of Mrs. Griffin, seconded by Mrs. Willis, voted unanimously to amend the following approved purchase request: construction of the prefab bus shop by Johnny Layfield, LLC of Waverly Hall, GA for $27, 870.00 to construction of prefab bus shop by AGRI-Storage, Inc of Fort Valley, GA for $26,400.00. 24. On the motion of Mr. Smith, seconded by Mrs. Griffin, voted unanimously to approve payment of purchase orders, bill, etc. 25. On the motion of Mrs. Marshall, seconded by Mr. Smith, voted unanimously to approve the following trip requests:
Date Organization Location 26. On the motion of Mr. Smith, seconded by Mrs. Griffin, voted unanimously to approve the following individuals for employment as indicated: a) Lenora Adams-Horton as a paraprofessional and b) Rosemary Boles as a substitute teacher. 27. The Balance Score Card presentation (made by Assistant Superintendent Flora M. Lindsey during the work session on Monday, January 7) was well received, providing a comprehensive and user-friendly way for tracking school improvement progress. Updates will be provided at regularly meetings. Ms. Lindsey will continue to coordinate and work with the administrative staff in monitoring and documenting student progress at each grade level. The following website was identified as a learning exploratory site: <www.linkslearning.com>. 28. Discussed and considered parental concerns raised at the December 11 regular meeting. Corrective action was acceptable and appropriate to resolve the concerns. 29. On the motion of Mrs. Marshall, seconded by Mrs. Griffin, voted unanimously to adjourn. The next work session is scheduled for Monday, February 11, 2008 at 6: PM, and the next regular meeting is scheduled for Tuesday, February 12, 2008 at 6: PM. The meetings will be held at 405 W. Tyler Street in the board of education conference room. Robert W. Patrick,
Superintendent Sally L. Ferguson, Chairman
Talbot County School System Talbot County School
System 1. Meeting called to order by Mrs. Sally Ferguson, Chairperson. 2. Moment of silence requested by Mrs. Sally Ferguson, Chairperson. 3. The Pledge of Allegiance led by Superintendent Robert W. Patrick. 4. On the motion of Mr. Smith, seconded by Mrs. Griffin, voted unanimously to approve the February 12, 2008 agenda as amended. 5. On the motion of Mr. Smith, seconded by Mrs. Griffin, voted unanimously to approve the January 8, 2008 regular meeting minutes. 6. Announcements: A) Mrs. Thelma Blount received her ServSafe Certification from the National Restaurant Association Education Foundation on January 17, 2008. B) The following students will be attending the DHR-Sponsored Youth Leadership Conference in Duluth, GA on Saturday, February 17: 1) Kenice Adams, 2) Monica Holsey, 3) Carsland Copeland, 4) Iesha James, 5) Cedric Epps, 6) Gabrielle Bradford, 7) Shabrittney Chaney, 8) Gerald Trice, 9) Javious Carter, 10) Aaliyah Walker and 11) Erica Holsey. 7. Standards, Instructions and Assessment Update: Assistant Supt. Tannette Saunders told the board that the school administrators and leadership team are gathering and using academic performance outcomes to pinpoint areas where students need the most help. She then called on Mr. Edward Tymes, Mr. Rodney Hester and Ms. Gladys Doctrie, to update the board on some of the ongoing initiatives that are in place and are being monitored to help ensure student performance improves. 8. Principal’s Update (9-12): Mr. Edward Tymes updated the board on ongoing initiatives to assist students. Increased assistance is needed to help student improve their academic performance in all content areas, and specifically in the science and social science areas. Principal Tymes repeated that all first-time GHSGT takers have been scheduled for study sessions where they will be assured of getting the extra support they need. More significantly, he briefed that continuous progress is being made by most of the students assigned to those study session classes, and that Mr. B. Young, Mr. O. Mathis and Ms. L. Cook are providing extra assistance to students needing help with mathematics. Mr. Tymes also informed the board that the SACS review is scheduled to be conducted on March 4-6. The team's focus will be on the seven SACS standards and Mr. Milton Bentley will be serving as the chair of the team during their March visit. Surveys have been issued and gathered and will be available for the team’s assessment In observance of Black History Month, it was announced that Professor Alvin Tuck and the Fort Valley State University Choir would be performing and that Dr. K. Daniel Dawsey, Pastor of Central Union Missionary Baptist Church, Fort Valley, would be the keynote speaker. The public is invited. 11. Middle School Principal’s Update: Mr. Rodney Hester, again, informed the board about ongoing efforts to keep the middle school focused on meeting AYP and improving academic performance. The middle school ball was rescheduled for this coming Saturday, February 16. The January 23 athletic banquet was a success. The event was well-attended and the issuing of the lettered jackets, for dedication and outstanding performance, was well-received. 12. Reading First (RF) Program/Instructional Leader Update: Mrs. Gladys Doctrie briefed the board on the continuing progress being made in the RF Program and requested approval for the productive efforts of the staff to be recognized. 13. The 21st Century After-School Program Update: Mrs. Cynthia Epps, presenting on behalf of Mrs. Brenda Walker and Mrs. Cynthia Epps, Co-Site Managers, briefed the board on the successful gains of the program. The enrollment is still averaging around 150 students, and there is room for more students to enroll. Mrs. Lynn Larson, Youth Science and Technology Center representative, made a visit on February and it was well received. Students will attend the LaGrange High School-sponsored Black History Program on March 1. We are still collaborating with the regular school in focusing on instructional needs to help students improve their academic performance. 14. Alternative/Charter School Update: Mrs. Dorothy Bass, speaking on behalf of Mr. Jerome C. Harris, Director, briefed the board on the status of the charter/alternative enrollment. She also briefed that Mr. Harris is doing well and is expected back from medical leave sometime in March. During the interim, nevertheless, he will be making unannounced spot visits. It was also briefed that the charter school was still cooperating with students and parents on a referral basis in addition to tribunal actions. This cooperation is offered to ensure students are provided every opportunity to pursue their education and to earn their diploma. 15. Talbot Co. Georgia Family Connection Partnership (TCGFCP) Update: Ms. Dorothy Bass, Director, briefed the board about the activities and trips students and parents participating in the DHR Program experienced since the previous meeting. For example, some of the students attended the Annual Martin Luther King’s Day Breakfast that was hosted by the Alpha Phi Alpha Fraternity, Inc. on Monday, January 21 at the Trade and Convention Center in Columbus. During that outing, some of the students had the chance to meet Dan Amos and Robert Wright, two well-known, influential local leaders. Some of the DHR students will also be attending a Youth Leadership Training Session in Duluth on Saturday, February 16th. Our next regular meeting is scheduled for Wednesday, February 20 at 11:30 at the Family Connection Partnership office building. A County Health Emergency Assessment Resource Team (CHEART) presentation will be made at that meeting. The following day, Thursday, February 21, FCP, in collaboration with the 21st Century After School and New Horizons Community Service programs, will host a “Parent Awareness Workshop, featuring Area Agency on Aging, Laura Walker, Kinship Care Specialist. This event will be held at the CEHS Cafeteria from 5:PM to 6:PM. The public is invited to attend. 16. Even Start Update: Dorothy Bass, speaking in the absence of Director Alice Johnson, told the board that the Even Start Program was operating very well. “We are continuing to meet and satisfy many of the unmet needs of our participating families,” she concluded. This effort is also in keeping with the GA FCP goals. 17. Early Reading First (ERF) Update: Dorothy Bass, speaking on behalf of Director David Davidson, informed the board about the ongoing ERF effort which is being made to reach more and more of our students and families before the children reach school age. “A collaborative meeting was held with the Head Start executive staff last week in an effort to ensure ERF is being fully implemented as designed and funded. The ERF Program is doing very well and is making a noticeable difference getting our children school ready” she remarked. 17a. The Talbot County Cooperative Extension Services/4-H Program Update: Mrs. Helen Williams, Director, briefed the board on scheduled, planned and ongoing activities in her agency. It is that time of the year to implement the “Walk Across Georgia” again. She suggested that participants form groups of fours when participating in this event. It allows, she contends, members to bond and form a cohesive group. Such groups usually are encouraged and inspired by their peers to follow through on the goals the groups have set more so than do individuals who set goals but fail to accomplish them when acting alone. Mrs. Williams further announced and invited everyone to a “farewell reception” that they will be sponsoring for Carole Barham in honor of her 20 years of dedicated service to The University of Georgia and Talbot County Cooperative Extension Program. Carole’s farewell reception will be held in The Talbot County Cooperative Extension Office on Wednesday, February 27 from 12: PM to 2: PM. Individuals who plan to attend are requested to RSVP to Helen Williams @ 706-665-3230 or via e-mail to hwillms@uga.udu. by COB on February 20. Helen concluded by announcing that Dr. J. Schott Angle, Dean of the Agriculture and Environmental Science and Director of the Cooperative Extension Service at The University of Georgia, would be visiting The Talbot County Cooperative Service Office on Tuesday, February 26 at 12:45 PM, and cordially invited the public to come by to meet and greet him. 18. On the motion of Mrs. Griffin, seconded by Mrs. Willis, voted unanimously for an intermission. 19. On the motion of Mrs. Griffin, seconded by Mr. Smith, voted unanimously to approve the food service financial report. 20. On the motion of Mr. Smith, seconded by Mrs. Marshall, voted unanimously to approve the school system financial report. 21. On the motion of Mrs. Griffin, seconded by Mrs. Willis, voted unanimously to approve the recommended purchase requests. 22. On the motion of Mrs. Griffin, seconded by Mr. Smith, voted unanimously to approve payment of purchase orders, bill, etc. 23. On the motion of Mrs. Griffin, seconded by Mrs. Marshall, voted unanimously to approve the follow fund raiser:
Date Organization Location
24.
On the motion of
Mr. Smith, seconded by Mrs. Griffin, voted unanimously to approve the following
facility requests:
25.
On the motion of
Mrs. Marshall, seconded by Mr. Smith, voted unanimously to approve the following
trip requests: 26. On the motion of Mrs. Griffin, seconded by Mr. Smith, voted unanimously to approve the recommendation to hire an academic English Language Arts coach. 27. On the motion of Mrs. Marshall, seconded by Mrs. Griffin, voted unanimously to approve Vernicia Lamar-Derico’s retroactive medical leave request. 28. On the motion of Mr. Smith, seconded by Mrs. Griffin, voted unanimously to approve the FCP and Upward Bound programs summer school facility request (as reflected in item 25). 29. On the motion of Mrs. Griffin, seconded by Mr. Smith, voted unanimously approve the recommendation to a) select James W. Buckley and Associates, Inc as the architect for the proposed new elementary school project, b) ensure English and mathematics teachers take two days to remediate study groups students (first time GHSGT takers), c) use teachers trained in the America’s Choice program to provide professional learning training on standard based classroom and its components, d) provide off-site recognition for the K-5 staff , and e) ensure that the Balanced Scorecard is fully implemented to track student performance and school-wide improvement. 30. On the motion of Mr. Smith, seconded by Mrs. Griffin, voted unanimously to approve the recommended 2008-2009 school calendar. 31. On the motion of Mrs. Griffin, seconded by Mrs. Willis, voted unanimously to approve GSBA professional training for board members on April 18-19 a Callaway Gardens Resort. 32. On the motion of Mrs. Griffin, seconded by Mr. Smith, voted unanimously to approve sending board representatives to the Southern NSBA Region Conference July 21-23. 33. On the motion of Mr. Smith, seconded by Mrs. Marshall, voted unanimously to go into executive session to discuss student and personnel issues. 34. On the motion of Mrs. Griffin, seconded by Mr. Smith, voted unanimously to return to regular session. 35. Discussed and considered student/parental concerns raised. Corrective actions taken were concluded to have been acceptable and appropriate to resolve the concerns; nevertheless, some of the corrective actions are ongoing and will continue to be given increased attention. The school leadership is aware of the need for increased attention regarding this concern, as well as all other safety concerns. 36. On the motion of Mrs. Marshall, seconded by Mrs. Griffin, voted unanimously to approve sending representatives to the March 17, 2008 GSBA/GSSA Day and the Capitol. 37. On the motion of Mrs. Marshall, seconded by Mrs. Griffin, voted unanimously to approve representatives to attend the board chair workshop on April 18, 2008. 38. On the motion of Mrs. Marshall, seconded by Mrs. Griffin, voted unanimously to approve Greg Smith as the architect for the proposed elementary school construction project. 39. It was board consensus for the school attorney to follow through on litigation matters currently in progress. 40. On the motion of Mrs. Marshall, seconded by Mrs. Griffin, voted unanimously to adjourn. The next work session is scheduled for Monday, March 10, 2008 at 6: PM, and the next regular meeting is scheduled for Tuesday, March 11, 2008 at 6: PM. The meetings will be held at 405 W. Tyler Street in the board of education conference room. Robert W. Patrick,
Superintendent Sally L. Ferguson, Chairman
Talbot County School System Talbot County School
System 1. Meeting called to order by Mrs. Sally Ferguson, Chairperson. 2. Moment of silence requested by Mrs. Sally Ferguson, Chairperson. 3. The Pledge of Allegiance led by Superintendent Robert W. Patrick. 4. On the motion of Mrs. Griffin, seconded by Mrs. Willis, voted unanimously to approve the March 11, 2008 agenda. 5. On the motion of Mrs. Griffin, seconded by Mrs. Willis, voted unanimously to approve the February 12, 2008 regular meeting minutes. 6. Announcements & recognition:
b. TSA Tech Bowl Competition: Iesha James won 3rd Place and John Speaks won 5th Place in Essay at the State Literary Competition. Iesha James, Cedric Epps and Jasmine Brown also placed in the TSA Tech Bowl, Brittany Horton placed 4th in Desktop Publishing, and Mr. Clifton White (the Talbot County TSA Advisor) was awarded the Leadership Plaque . c. Varsity Basketball. 1) In boys basketball, Dominick Steverson was selected to the 1st team all region, Xavier Carter was selected to 2nd team all region, Dekeiethien Mathis was selected to 3rd team all region and Brandon Stringer was recognized as honorable mention. Further, 2) in girls basketball, Tabitha Sparks was selected to 1st team all region, Mercedes King was selected to 2nd team all region and Shameka Jones was selected to 3rd team all region. Finally, 3) Coach (Ret) Arthur Miller was selected as region coach of the year. d. 4-H 2008 District Project Activities: The following 4-H’ers attended Junior and Senior District Project Achievement at Rock Eagle and placed as reflected: Lanikra Seldon placed 5th out of 12 participants in the performing arts-vocal project, Akavia Kimbrough placed 2nd out of five participants in the food fare project, Omenicia Marshall placed 7th out of 11 participants in the dairy foods project, Aundrea McMowell placed 5th out of 7 participants in the better breakfast project, Aleisha Belton placed 4th out of 12 in the muffin project, Brittany Trice placed 3rd out of 5 participants in the fruits and vegetables project, Shatamara Brown placed 4th out of 10 participants in the pizza project and Naeisha Owens won 1st place in the dairy and milk science project. As a result, Naeisha will travel to Atlanta to participate in the 4-H State Congress on July 22-25, 2008. Congratulations everyone! Keep up the great work and thank you for the outstanding performance. Note: (The 4-H’ers are grateful for the support of Talbot State Bank in Woodland and the Peoples Bank of Talbotton for making this year’s DPA possible for our 4-H students. e. The Teacher of The Year/Support Person of The Year Banquet is scheduled for Tuesday, April 29, 2008 in the cafeteria. The public is wholeheartedly invited to join us in showing our support and expressing our appreciation to CEHS’ “best.” 7. Standards, Instructions and Assessment Update: Mr. Edward Tymes, Mr. Rodney Hester and Mr. Kenneth D. Bonaparte were called upon to update the board on some of the ongoing initiatives that are in place, and are being monitored, to help ensure student performance improves. 8.
Principal’s Update
(9-12): Mr. Tymes briefed the board on the SACS (Southern Association of
Colleges and School) Review Team Visit that was held March 4-5, 2008. He also
announced that the SACS is now called the QART (Quality Assurance Review
Team). The SACS Review Team was chaired by Mr. Milton Bentley and was focused
on the seven standards it applies in making its assessment of a school districts
capability to meet specified educational goals. Those standards are: 9. Middle School Principal’s Update: Mr. Rodney Hester, again, informed the board about ongoing efforts to keep middle school focused on meeting AYP and improving academic performance. “I feel pretty sure about our making noticeable improvement,” he concluded. 10. Reading First (RF) Program/Instructional Leader Update: Mrs. Gladys Doctrie submitted a written RFP for the purchase of baseball caps to recognize students and staff in advance for expected gains on the CRCTs. 11. The 21st Century After-School Program Update (Mrs. Cynthia Epps and Brenda Walker Co-Directors): Mrs. Dorothy Bass briefed that Mrs. Walker asked her to let the board know that the 21st Century was progressing very well. 12. Alternative/Charter School Update: Mr. Jerome C. Harris, Director, briefed the board on the status of the charter/alternative enrollment, currently 15. He also briefed that he is progressing well and is expected back from medical leave by mid-April. During the interim, nevertheless, he will be making unannounced spot visits as usual. In addition, he told the board that Mr. Fred Cotton and Mrs. Dorothy Bass would be accompanying him to GADOE to discuss the charter renewal application next Tuesday, March 18. Some lingering concerns need to be reconciled. He further expressed a concern about the enforcement of the school policy on the dress code (the wearing of low and baggy paints) and students having cell phones and conspicuously using them during regular school hours). The pause that followed seemed to have been a time for reflection on the obvious. “If we are not going to require that the policy be enforced, then is it not better that we change it?,” he concluded. 13. Talbot Co. Georgia Family Connection Partnership (TCGFCP) Update: Ms. Dorothy Bass, Director, briefed the board about the activities and trips students and parents are offered under the DHR Program. She also mentioned that it was her belief that more needed to be done to ensure transcripts and other student data should be entered into GACollege411 to secure student’s opportunity to apply for and receive the HOPE Scholarship. Mrs. Bass’s concern was well taken and had been previously raised by other stakeholders. The FCP annual banquet is tentative for Saturday, August 23 at 6:PM in the school cafeteria. “It is going to be excellent this year. You do not want to miss it,” she boasted. The next FCP regular meeting is scheduled for Wednesday, March 19 at 11: PM. For The public is invited to attend. 14.
Even Start Update:
Dorothy Bass, speaking in the absence of Director Alice Johnson,
told the board that the Even Start Program was operating very well. “We made
some very good hires in filling our staff vacancies. “We have some very good
young people working with us. They are doing a great job. They are helping us
to build strong and self-sufficient families,” she remarked. 16. The Talbot County Cooperative Extension Services/4-H Program Update: Mrs. Helen Williams, Director, briefed the board on recently concluded, ongoing and planned activities in her agency. In sharing some of the good news about the recent youth conference, she announced that many of our students did very well as reflected above. Walk Across Georgia is in progress and upcoming activities are to be announced. 17. On the motion of Mrs. Griffin, seconded by Mrs. Marshall, voted unanimously to approve the food service financial report. 18. On the motion of Mrs. Marshall, seconded by Mrs. Griffin, voted unanimously to approve the school system financial report. 19. On the motion of Mrs. Griffin, seconded by Mrs. Willis, voted unanimously to approve the recommended purchase requests. 20. On the motion of Mrs. Marshall, seconded by Mrs. Willis, voted unanimously to approve payment of purchase orders, bill, etc. 21. On the motion of Mrs. Griffin, seconded by Mrs. Marshall, voted unanimously to approve the follow fund raiser:
Date Organization Location 22. On the motion of Mr. Smith, seconded by Mrs. Griffin, voted unanimously to approve the following facility requests:
Date Organization Location 23. On the motion of Mrs. Marshall, seconded by Mrs. Willis, voted unanimously to approve the following trip requests:
Date Organization Location 24. On the motion of Mrs. Marshall, seconded by Ms. Willis, voted unanimously to approve going into executive session to discuss student and personnel issues. 25. On the motion of Mr. Smith, seconded by Mrs. Marshall, voted unanimously to return to the regular meeting session. 26. On the motion of Mr. Smith, seconded by Mrs. Willis, voted unanimously to approve the retirement requests of Mary Alice King and Hattie Howard. 27. On the motion of Mrs. Marshall, seconded by Mrs. Griffin, voted unanimously to employ Pres Hall as a substitute food service worker. 28. On the motion on Mrs. Marshall, seconded by Mrs. Griffin, voted unanimously to authorize Dr. Lorraine Brown as a school district medical service provider for on duty staff injuries 29. On the motion of Mrs. Marshall, seconded by Mrs. Griffin, voted unanimously to approve Louis Sanville and Monique Sanville as substitute teachers. 30. On the motion of Mr. Smith, seconded by Mrs. Griffin, voted unanimously to approve the following staff members for school year 2008-2009 teacher contract renewals and paraprofessional extensions: a. Elementary School Teachers: 1) Cheryl Barfield, 2) Ann Weaver, 3) Amber McDowell, 4) Debbie Gibson, 5) Adrienne Cheney, 6) Earl Barfield, 7) Gloria Ramsey, 8) MaRhonda Towns, 9) Wondalyn Bentley, 10) Catherine Walker, 11) Andrea Lauzon, 12) Minyon Thornton, 13 Steven Chambers, 14) Tony Lamar, 15 Joyce Biggs, 16) Phylllis Worthen, 17) Henry Jackson, 18) Willie Cooks, 19) Darlene Rucker, 20) Daphne Mathis, 21) Stanley Stephens, 22) Edna Dozier. b.
*Elementary School
Paraprofessionals: 1) Nikita Carter, 2) Shirley Epps, 3) Theria Ann Ferguson,
4) Andrew Hall, 5) Dejuane Kimbrough, 6) Mary Lee, 7) Katie Neal, 8) Nekishia
Smith and 9) Cindy Trice. d. *Middle School Paraprofessionals: 1) Ilene Jackson and 2) Dorothy Owens. e. High School Teachers: 1) Leticia Cook, 2) Walter Emory, 3) LTC Jose M. Pizarro, 4) SMS LeeRoy Fountain, 5) Clifton White, Jr., 6) Gertrude Huff, 7) Joy Snellgrove, 8) Calvin Epps, 9) Brenda Martin, 10) Annie Coleman, 11) Mary Nell Podgorny, 12) A. Bernard Young, 13) RaEll M. Foster 14) Gladwyn Davis, 15) Robert L. Jones. f. *High School Paraprofessionals: 1) Rayneal Howard, 2) Loretta Jackson, 3)Willie D. Neal, 4) Vanessa Searcy, 5) Pam Searcy ,6) Freddie Jackson and 7) Annie Ruth Epps. *NOTE:
Contractual agreements do not apply to “at-will “ personnel. 31. On the motion of Mr. Smith, seconded by Mrs. Marshall, voted unanimously to go into executive session to discuss student and personnel issues. 32. On the motion of Mrs. Griffin, seconded by Mr. Smith, voted unanimously to return to regular session. 33. Discussed and considered student/parental concerns raised. Discussed middle school student concern and corrective action to resolve it. Discussed concern about student date entry for GACollege411, the HOPE Scholarship. The school leadership is aware of the need for increased attention regarding policy enforcement and will comply. Increased attention will also be given to helping our students stay in school and graduate. 34. On the motion of Mrs. Griffin, seconded by Mrs. Marshall, voted unanimously to approve implementing direct deposit. 35. On the motion of Mrs. Griffin, seconded by Mrs. Willis, voted unanimously to approve this year’s prom to be held Saturday, May 10, 2008 at the Columbus Airport Hotel (formerly the Sheraton Hotel). 36. On the motion of Mrs. Marshall, seconded by Mrs. Griffin, voted unanimously to adjourn. The next work session is scheduled for Monday, April 7, 2008 at 6: PM, and the next regular meeting is scheduled for Tuesday, April 8, 2008 at 6: PM. The meetings will be held at 405 W. Tyler Street in the board of education conference room. Robert W. Patrick,
Superintendent Sally L. Ferguson, Chairman Top of the Page 1. Meeting called to order by Mrs. Sally Ferguson, Chairperson. 2. Moment of silence requested by Mrs. Sally Ferguson, Chairperson. 3. The Pledge of Allegiance led by Superintendent Robert W. Patrick. 4. On the motion of Mr. Smith, seconded by Mrs. Marshall, voted unanimously to approve the April 8, 2008 agenda. 5. On the motion of Mr. Smith seconded by Mrs. Marshall, voted unanimously to approve the March 11, 2008 regular meeting minutes. 6.
Announcements &
recognition: 7. Standards, Instructions and Assessment Update: After expressing with relief that the preparation and administration of the test went very well, Mrs. Saunders called upon Mr. Edward Tymes, Mr. Rodney Hester and Mrs. Gladys Doctrie to update the board on some of the ongoing initiatives that are in place, and are being monitored, to help ensure student performance improves. 8. Principal’s Update (9-12): Mr. Tymes briefed the board about the good news surrounding the announcement of the teacher, teamwork and technology (T3) grant. As one of the grant recipients of the T3 grant, we are excited about the potential benefits we can gain from the resources it allows us to buy, train on and use as we strive to educate our students. Five of our students made the principal’s list and 19 made the honor roll. Mr. Tymes also had praiseworthy remarks for the successful blood drive recently held at school. “Over 38 useable containers of blood were gathered out of 78 donors participants. That is great. We are very pleased,” he concluded. 9.Middle School Principal’s Update: Mr. Rodney Hester, again, informed the board about ongoing efforts to keep middle school focused on meeting AYP and improving academic performance. He continues to express positive expectations from the improved efforts and focus he observed among students and teachers alike, as they prepared for the CRCT. In concluding, he announced that the spring athletic banquet will be held, Tuesday, May 13, in the cafeteria, starting at 7:PM. 10. Reading First (RF) Program/Instructional Leader Update: Mrs. Gladys Doctrie requested and received hats for the ERF and other school-wide program. The hats were issued in advance because of the expected gains she believes students will make on the CRCTs. Board members were issued a cap in appreciation of their continuing support of the program. Now the wait is on for the return results. 11. The 21st Century After-School Program Update (Mrs. Cynthia Epps and Brenda Walker Co-Directors): The 21st Century Program continues to serve our students very well. It is making a difference in their lives. 12. Alternative/Charter School Update: Mrs. Dorothy Bass, speaking on behalf of Mr. Jerome C. Harris, Director, briefed the board on the status of the Charter/Alternative School and, more importantly, about the status of the charter. Having just returned from a visited to GADOE, she briefed that she and Mr. Harris knew of the expected changes that are to be made for charter approval, and that they would make them. 13. Talbot Co. Georgia Family Connection Partnership (TCGFCP) Update: Ms. Dorothy Bass, Director, briefed the board about the activities and trips students and parents are offered under the DHR Program. In doing so, she introduced Eric Seabrook, a community consultant. Eric made brief remarks and said that he is not only pleased to have visited us, but was also encouraged by many of our students. He plans to return. Our next regular meeting is scheduled for Wednesday, April 16. Please come out and join us. 14. Even Start Update: Dorothy Bass, speaking in the absence of Director Alice Johnson, told the board that the Even Start Program was operating very well. They are doing a great job. They are helping us to build strong and self-sufficient families,” she remarked. Nevertheless, your support is still needed now more that ever, she concluded. 15. Early Reading First (ERF) Update: Dorothy Bass, speaking on behalf of Director David Davidson, informed the board about the ongoing ERF effort continuing to make very good progress. Some of the ERF students are showing remarkable improvement. We are very pleased with the results. Overall, the ERF Program is doing very well and is making a noticeable difference getting our children school ready” In addition, since we are making progress, that means things are changing. In spite of the changes, we still need your support. 16. The Talbot County Cooperative Extension Services/4-H Program Update: Mrs. Helen Williams, Director, briefed the board on the upcoming CANCER SCREENING her agency is sponsoring at the Senior Citizens Center on Saturday, May 3 at 10:00 AM. She also announced that they are offering a program which focuses on “cooking for life now.” As she continues to comment about the benefits of healthy cooking and eating, she made it perfectly clear that there is a connection between living well and longevity. That connection is …. nutritious eating habits and wholesome living. And if seeking sponsors to help support many of the girls who plan to attend camp this summer was not known before the meeting started, it certainly was when she left. “We are begging right now! We need help to send our girls to summer camp. I can be reached at 706-665-3230. I do not have a secretary now, so leave me a message,” she concluded. 17. On the motion of Mrs. Griffin, seconded by Mr. Smith, voted unanimously to approve the food service financial report. 17a. On the motion of Mrs. Griffin, seconded by Mr. Smith, voted unanimously to approve the recommended application for the Seamless Nutrition Program grant, and for the program to be implemented six weeks this summer, June 2 – July 11, 2008 . 18. On the motion of Mr. Smith, seconded by Mrs. Griffin, voted unanimously to approve the school system financial report. 19. On the motion of Mrs. Griffin, seconded by Mrs. Willis, voted unanimously to approve the recommended purchase requests: a) musical instruments repair, b) world hand dryers and c) upgrade of middle and high school computer labs. 20. On the motion of Mr. Smith seconded by Mrs. Griffin, voted unanimously to approve payment of purchase orders, bill, etc.
21.
On the motion of
Mr. Smith, seconded by Mrs. Griffin, voted unanimously to approve the following
fundraiser, facility and trip requests: 22. On the motion of Mrs. Willis, seconded by Mrs. Willis, voted to approve: a) for Marilyn Griffin and Muriel Marshall to serve as primary and alternative delegates at the GSBA Summer Convention and for BOE members to attend the GSBA District meeting at the public library in Columbus on Tuesday, April 22. 23. On the motion of Mr. Smith, seconded by Mrs. Marshall, voted to approve: a) the recommended called meeting for Thursday, April 10 and b) to host a county-wide update on school issues for parent and the community on Saturday, May 3 at 10:AM in the school cafeteria. 24. It was board consensus to support the proposed ERF/Head Start-coordinated facility realignment/rearrangement. There was also a consensus for instructional leaders to make a power point presentation (PPP) at the next BOE meeting of their current school year assessment and of their vision for next school term. Flora Lindsey will coordinate with each board members when offering assistance with their PPP input. The PPP will be one of the means used by BOE members when making their presentations to parents and the community. The PPP will be made at the educational town hall meeting which is scheduled for Saturday, May 3, at 10:00 AM in the school cafeteria. Upon receipt of students’ assessments on the CRCT, EOCT, etc, addendum will be used to document instructional and learning effectiveness. 25. On the motion of Mr. Smith, seconded by Ms. Willis, voted unanimously to go into executive session to discuss personnel issues. 26. On the motion of Mrs. Marshall, seconded by Mrs. Willis, voted unanimously to return to the regular meeting session. 27. On the motion of Mr. Smith, seconded by Mrs. Marshall, voted unanimously to approve the following items: a) Tannette Saunders’ retirement request, b) to hire John Green as a paraprofessional, c) Hattie Howard’s retirement request be reflected in the meeting minutes d) for the superintendent to follow through with the recommended correction action against 1) Flora M. Lindsey and 2) Reginald Spence, e) to offer contract renewals to the following administrative and support personnel: 1) Flora M. Lindsey, 2) Edward Tymes, 3) Rodney Hester, 4) Kenneth D. Bonaparte, 5) Gladys Doctrie, 6) Barbara Dawson, 7) Carol York and 8) Cynthia Epps, and f) to reconcile an employment status concern. 28. On the motion of Mrs. Willis, seconded by Mrs. Griffin, voted unanimously to adjourn. The next work session is scheduled for Monday, May 12, 2008 at 6: 00 PM, and the next regular meeting is scheduled for Tuesday, May 13, 2008 at 6: 00PM. The meetings will be held at 405 W. Tyler Street in the board of education conference room. Robert W. Patrick,
Superintendent Sally L. Ferguson, Chairman 1. Meeting called to order by Mrs. Sally Ferguson, Chairperson. 2. Moment of silence requested by Mrs. Sally Ferguson, Chairperson. 3. The Pledge of Allegiance led by Superintendent Robert W. Patrick. 4. On the motion of Mr. Smith, seconded by Mrs. Marshall, voted unanimously to approve the May 13, 2008 agenda. 5. On the motion of Mr. Smith seconded by Mrs. Marshall, voted unanimously to approve the April 8, 2008 regular meeting minutes. 6. Announcements & recognition: a. The Teacher of The Year/Support Person of The Year Banquet was held Tuesday, April 29, 2008 in the cafeteria. The event was widely attended. That attendance reflected our support and expressed our appreciation to CEHS’ “best” in their respective categories: Mrs. Mary N. Podgorny as Teacher of The Year and Mrs. Lovie Griggs as Support Person of The Year. Congratulations. b. End of the year events/activities: 1) spring athletic banquet was held, Tuesday, May 13 at 6: 00 PM in the cafeteria, 2) baccalaureate exercise on Saturday, May 17 at 10:00 AM, 3) elementary graduation on Tuesday, May 20 at 6:00 PM, 4) honors day program, Wednesday, May 21 @ 9:30 AM 5) middle school graduation on Wednesday, May 21 at 6:00 PM and 6) commencement exercise Saturday, May 24 at 10:00 AM. 7. Standards, Instructions and Assessment Update: After expressing with relief that the preparation and administration of the test went very well, Mrs. Saunders called upon Mr. Edward Tymes, Mr. Rodney Hester, Mr. Kenneth D. Bonaparte and Mrs. Gladys Doctrie to update the board on some of the ongoing initiatives that are in place, and are being monitored, to help ensure student performance improves. In closing, she presented the federal programs grants and budget application proposal. 8. On the motion of Mrs. Griffin, seconded by Mr. Smith, voted unanimously to approve the federal programs grants and budget application for school year 2008-2009, inclusive of the following programs: a) Carl Perkins IV – Career, Technical and Agricultural Education, b) Title I, Part A, c) Title II-A, Improving Teacher Quality, d) Title VI-B Rural and low income, e) Title IV Safe and Drug Free, f) Special Education – VI B Flow Through, g) Special Education – Preschool and h) Reading First. 9. Principal’s Update (9-12): Mr. Tymes briefed the board on the recently received GHSGT results. Significant improvement was noted. Further, students who were directly responsible for that improvement were recognized in the present of family, friends and school officials. In addition, Principal Tymes briefed the board on the remaining school closing activities/events, to include identifying the baccalaureate speaker, the Rev. (Senior Pastor) Wayne D. Baker of the Spirit Filled Ministries Church of Columbus, GA. “The public is wholeheartedly invited to come out and join us,” he concluded. 10. Middle School Principal’s Update: Mr. Rodney Hester, again, informed the board about ongoing efforts to keep middle school focused on meeting AYP and improving academic performance. He acknowledged that the middle school was also winding down, and invited the public to join them for their field’s day activity on Monday, May 19th and to attend their middle school graduation ceremony on May 21st. 11. Elementary School/PIE Update: Mr. Kenneth D. Bonaparte briefed the board on the very successful Teacher of The Year/Support Person of The Year Awards Banquet and thanked the board for their continued support. He also updated the board on the Pandemic Influenza Seminar & Tabletop Exercise recently conducted in Columbus and attended by representatives from various local agencies. The subject is very serious and additional discussions are planned to secure stakeholder input. In concluding his remarks, he announced that the school-wide honors day program was scheduled for next Wednesday, May 21 at 9:30 in the high school gymnasium, and that parents of the honorees will be hosted for breakfast in the JROTC area, starting at 8:00 AM. 12. Reading First (RF) Program/Instructional Leader Update: Mrs. Gladys Doctrie provided detailed handouts which included DIBELS and CRCT data for school year 2007-2008 for the board review. Specifics of the data will be discussed at the next board meeting and in the design team meeting. 13. The 21st Century After-School Program Update (Mrs. Cynthia Epps and Brenda Walker Co-Directors): The 21st Century Program continues to serve our students very well. Enrollment is holding steady. Thirty students visited Atlanta on May 4 and attended “The Lion King” performance which was presented at the Fox Theatre. Lynn Larson was with us today; and made a math presentation to our 4th graders. Further, be assured that we are working on making adjustments with our classes and schedules. These adjustments will be made to help us more effectively meet students needs. Our program title this year is “The Seamless Summer Nutrition Program in conjunction with 21st Century.” Students will be offered a variety of courses in an attempt to address individual student’s needs as indicated by performance assessment. School-wide coordination among administrators is a key factor in the continued effectiveness through June 30, 2008. At that time, we will enter the reapplication process for continuation of the program. 14. Alternative/Charter School Update: Mrs. Dorothy Bass, Mr. Jerome C. Harris, Director, briefed the board on the status of the charter/alternative and, more importantly, about the status of the charter during the work session Monday night, May 12. Mr. Harris secured the required signatures from the board chair and the superintendent. Following the process of obtaining the required signatures from local school officials, the charter renewal proposal was submitted for GADOE review and approval. The enrollment criterion for attendance at the charter school in regards to choice and volunteerism was identified as a concern. Therefore, ongoing coordination is in progress for clarification of the charter school enrollment policy as it relates to choice and volunteerism. In the mean time, an agreement was reached to preclude students from exercising the choice to enroll in the charter school after a violation has occurred for which tribunal action may be taken. This agreement will be included in the revised 2008-2009 CEHS Parent-Student Handbook. 15. Talbot Co. Georgia Family Connection Partnership (TCGFCP) Update: Ms. Dorothy Bass, Director, briefed the board about the activities and trips students and parents are offered under the DHR Program. The summer is full of planned activities and learning enrichment outings. The activities and outings will offer participating students invaluable growth and learning experiences. The Youth Leadership Camp, the CDC Youth Training Sessions, the FRTC Youth Seminar, the AHEC Summer Camp, and college visits are all scheduled as a part of the FCP/DHR effort to expose students to aspects of life outside of the county and the local school system. Our next regular meeting is scheduled for Wednesday, May 21. Please come out and join us. Your input is valued and you are appreciated. 16. Even Start Update: Dorothy Bass, speaking in the absence of Director Alice Johnson, told the board that the Even Start Program was operating very well. The staff continues to do an excellent job in helping to build strong and self-sufficient families. 17. Early Reading First (ERF) Update: Dorothy Bass, speaking on behalf of Director David Davidson, informed the board about ERF ongoing efforts in continuing to make satisfactory progress in preparing student for school readiness. “ Some of the ERF students are showing remarkable improvement. Other than a few concerns recently raised about the relocations of some of the school functions and establishing appropriate protocol for student discipline, we are very pleased with the ERF Program’s progress. Overall, the ERF Program is doing very well and is making significant strides in getting our children school ready. The proof is documented”, she concluded. 18. On the motion of Mr. Smith, seconded
by Mrs. Willis, voted unanimously to approve the following consent agenda
items: a) food service financial report, b) school system financial report
and request for payment of purchase orders, bill, etc., c) fundraising
requests, d) facility requests, e) trip requests, f) payment of purchase
orders, bills, etc, g) Parent-Student Handbook for SY 2008-2009, h) RFPs as
specified (protective elementary gym lighting), and i) the establishment of an
agreement with other school systems to consolidate selected bidding processes
for commodities, parts, equipment, etc.
2)
Facility Requests: 19. On the motion of Mrs. Griffin, seconded by Mr. Smith, voted to tentatively approve the 2008-2009 school year budget in the amount of $10, 570, 094.00, at the same millage rate as last year (13.80), and on the dates suggested for the five year history and the three tax hearings. 20. On the motion of Mrs. Marshall, seconded by Mrs. Griffin, voted unanimously to purchase two defibrillators. 21. On the motion of Mr. Smith, seconded by Mrs. Willis, voted unanimously to go into executive session to discuss student and personnel issues. 22. On the motion of Mrs. Marshall, seconded by Mrs. Griffin, voted unanimously to return to the regular meeting session. 23. On the motion of Mr. Smith, seconded by Mrs. Griffin, voted unanimously to approve the following resignation requests: a) Antonio B. Young, b) Stanley R. Stephens, Phyllis Worthen and d) Saundra Barnes 24. On the motion of Mrs. Griffin, seconded by Mrs. Willis, voted unanimously to approve the employment of Clayton Teat and Kimberly Hatcher. 25. On the motion of Mr. Smith, seconded by Mrs. Willis, voted unanimously to discharge Stella Hardnett for the good of the system. 26. Considered the following items: a) English/Language Arts academic coach lateral transfer request, b) curriculum and instructions (now standards, instructions and assessments) lateral transfer request, c) athletic coaching appeal, d) other teacher applicants, e) the 65% instructional expenditure mandate, f) reapplication due process, g) e-board implementation date and h) teacher-pupil ratio for elementary PE classes. 27. On the motion of Mr. Smith, seconded by Mrs. Marshall, voted unanimously to adjourn. The next work session is scheduled for Monday, June 9, 2008 at 6: 00 PM, and the next regular meeting is scheduled for Tuesday, June 10, 2008 at 6: 00 PM. The meetings will be held at 405 W. Tyler Street in the board of education conference room. Robert W.
Patrick, Superintendent Sally L. Ferguson, Chairman 1. Meeting called to order by Mrs. Marilyn Griffin , Vice Chair. 2. Moment of silence requested by Mrs. Marilyn Griffin, Vice Chair. 3. The Pledge of Allegiance led by Superintendent Robert W. Patrick. 4. On the motion of Mr. Smith, seconded by Mrs. Marshall, voted unanimously to approve the June 10, 2008 agenda. 5. On the motion of Mr. Smith seconded by Mrs. Marshall, voted unanimously to approve the May 13, 2008 regular meeting minutes. 6. Announcements & recognition: a) Alumni Banquet is scheduled for Saturday, June 14, 2008 at the Central Elementary/High School cafeteria and b) the following individuals were selected as Student of the Year for their respective grade level: 1) Cavanna Epps (elementary school ), 2) Alicia Carter (middle school ) and Iesha James (high school). 7. Standards, Instructions and Assessment Update: Mrs. Saunders called upon Mr. Rodney Hester to update the board on some of the ongoing initiatives that are in place, and are being monitored, to help ensure students are being remediated to improve their academic performance. This effort prepares them for the CRCT retake this summer. 8. Principal’s Update (9-12): Mrs. Tannette Saunders briefed that the testing window for the summer session will be held June 23-27. She also remarked that the summer attendance is up and that students appear to be engaged and motivated. 9. Middle School Principal’s Update: Mr. Rodney Hester informed the board about the staffing adjustments that are planned for the 8th grade. He further stated that increased efforts are ongoing to remediate students in mathematics this summer. 10. Elementary School/PIE Update: Mr. Kenneth D. Bonaparte continues to work with the summer program and is also attending program learning opportunity sessions as required by the RF grant and the Bright from the Start program. 11. Reading First (RF) Program/Instructional Leader Update: Mr. Rodney Hester presented the latest data on K-5 CRCT outcomes. 12. The 21st Century After-School Program Update: The 21st Century Program continues to serve our students. The Seamless Summer Nutrition Program is a countywide coordinated food service/academic venture that is being administered by school administrators and staff. This joint coordinated learning opportunity will continue through June 30, 2008. At that time, we will enter the reapplication process for continuation of the program. 13. Alternative/Charter School Update: The proposal for the alternative/charter school renewal is still pending GADOE approval. 14. Talbot Co. Georgia Family Connection Partnership (TCGFCP) Update: The summer is full of planned activities and learning enrichment outings. The activities and outings will offer participating students invaluable growth and learning experiences. The Youth Leadership Camp, the CDC Youth Training Sessions, the FRTC Youth Seminar, the AHEC Summer Camp, and college visits are all scheduled as a part of the FCP/DHR effort to expose students to aspects of life outside of the county and the local school system. FCP submitted a DHR grant application to secure additional funding to further support our children. The next regular FCP meeting is scheduled for Wednesday, June 18. Your input is valued and your attendance is appreciated. 15. Even Start Update: The Even Start Program was operating very well. The staff continues to do an excellent job in helping to build strong and self-sufficient families. 16. Early Reading First (ERF) Update: Overall, the ERF Program is doing very well and is making significant strives in getting our children school ready. Ninety-one pre-school children are enrolled for the ERF summer program and maintained an average daily attendance rate of 65% for the first week. Increased emphasis is being given to reach out and solicit parental support in the attempt to get the other enrollees to attend. This offer is a tremendous learning opportunity. Parents are wholeheartedly encouraged to have their children take advantage of it, including the culture enrichment trip scheduled for Friday, June 27. 17. On the motion of Mrs. Willis, seconded by Mr. Smith, voted unanimously to approve the following consent agenda items: a) food service financial report for May 2008, and the food service bid list for SY 2008-2009, b) school system financial report, c) request for payment of purchase orders, bill, etc., d) fundraising requests, e) facility requests, f) trip requests, g) payment of purchase orders, bills, etc, h) relocation of K-5 ISS with the accompanying support staff i) adjusting the K-5 schedule to reflect, at a minimum, a 30 minute recess, j) placing the Regional Public Library’s budget support request on hold pending millage approval, k) a $500.00 honorarium for Augusta Kitchen, Voorhees College Financial Aid Consultant, l) performance of yearly maintenance tasks to include A/C, chair and table replacement purchases, and m) for BOE to official recognize the late Mrs. Lizzie Menefee.
1)
Fundraising
Requests:
2) Facility
Requests:
3) Trip
Requests
18. On the motion of Mr. Smith, seconded by Mrs. Willis, voted unanimously to approve the $800.000.00 recommended budget continuation, including the authority for the board chair and the superintendent to initiate the process for executing the continuation loan. 19. On the motion of Mr. Smith, seconded by Mrs. Marshall, voted unanimously to approve the following dates and times for budget hearing to be held in the board of education central office conference located at 405 W. Tyler Street: a) Monday, June 23 at 11:00 AM, b) Monday, June 30 at 5:00 PM and c) Tuesday, July 8 at 5:00 PM or as subsequently coordinated and staffed with other primary agencies. 20. On the motion of Mr. Smith, seconded by Mrs. Willis, voted unanimously to approve the 2008-2009 Parent-Student Handbook for publishing. 21. In addressing the concern about the desire for stakeholder input for filling personnel vacancies, the superintendent informed the board that stakeholder input, including the board’s, is considered. The superintendent further stated, however, that the final decision as to who is recommend for board approval is being discharged IAW OCGA 20-2-211(a). Therefore, stakeholder input may not be sought when finalizing recommendations for filling some critical need vacancies, as is the case in the recommendation for filling some of the following critical need positions, and within budgetary constraints and direct instructions expenditure controls, as reflected in items 23 below. 22. On the motion of Mrs. Griffin, seconded by Mrs. Willis, voted unanimously to approve the employment of : a) Arthur Miller and Anthony Patrick as community coaches for varsity basketball and football respectively b) Lavinia Wade, Jody Hale and Daphne Michael as HQ teachers, c) Tannetta Saunders, Gertrude Huff, Hattie Howard and Waltina Hughley IAW HB 495 and d) the potential assignment of additional duties to or reassignment for: 1) Carol York, 2) Brenda Walker, 3) Lenora Adams-Horton, 4) Kelvin Williams and 5) Gladys Doctrie as discussed. 23. It was board consensus for the superintendent to present a behavior intervention plan for student at the next regular BOE on July 8. The objective of the plan will be to determine what role teachers and administrators will play in trying to help keep students from being expelled from school. Further, it was also board consensus for the superintendent to ensure that: a) K-5 students recess period be reflected in the elementary schedule b) direct deposit payment be initiated as requested and c). Chuck Border’s telephone bill collection request be placed on hold pending further discussion among board members and coordination with the payroll staff and d) establish a policy to recognize students monthly for academic and behavioral improvement. 24. On the motion of Mrs. Marshall, seconded by Mrs. Willis, voted unanimously to adjourn. The next work session is scheduled for Monday, July 7, 2008 at 6: 00 PM, and the next regular meeting is scheduled for Tuesday, July 8, 2008 at 6: 00 PM. The meetings will be held at 405 W. Tyler Street in the board of education conference room. Robert W.
Patrick, Superintendent Sally L. Ferguson, Chairman |